Sharpdesk

Ideal Document Management Software for Offices Aiming to Synergise Their Workflow

Sharpdesk is a comprehensive document management solution that allows you to seamlessly handle computer files as well as scanned documents and images. Using Sharpdesk’s intuitive drag-and-drop interface, you can collect, store, organise, view, edit, modify, print, and distribute documents within a single application. It can be smoothly integrated with an MFP, a file server, or both. This allows departments and teams to use it as a simple workflow application that facilitates information sharing and collaboration. Sharpdesk promises to revolutionise your business.

Collecting and Storing

Digitise paper documents and manage them along with other file data

Sharpdesk streamlines the scanning and filing of paper documents. Allocating space on a network drive allows you to find, edit, and modify files stored in shared folders—whether they’re on a file server, a NAS*, or your own computer.

• * NAS: Network attached storages

Document Organising and Viewing

Document Editing and Modifying

Sharpdesk allows you to straighten misaligned PDFs and image files and ensure that all pages are correctly oriented. Files can be stamped with an original image or with common terms such as “Confidential” or “Approved.” The annotation function lets you insert text, handwritten comments, and highlighting before you save the file.

Document Printing and Distribution

Documents can easily be faxed or emailed

Selected documents can be faxed by PC-fax, attached to emails, processed via OCR, or printed by simply dragging and dropping them onto the appropriate icon in the output zone. You can also register extra optional applications.

Combining Pages Using Sharpdesk Composer*

Use Sharpdesk Composer to combine documents in different file formats and then edit and output them as a single file. For example, pages can be extracted from Microsoft Word, Excel^®, and PowerPoint^® documents and then combined, rotated, sorted, printed, and saved as a PDF file. There’s no need to launch multiple applications and cut out or copy numerous pages. It’s a great way to streamline your workflow.

• * Software supporting each file type must be installed in order to use this function.

Easy MFP Integration

With Sharpdesk or the Network Scanner Tool, it’s easy to find Sharp MFPs connected to the network. You can use checkboxes to select MFPs and a scan destination. You can set scan parameters for all of the MFPs at once. And you can view documents (such as faxes) that are stored on any of the MFPs.* Take advantage of the seamless working environment you get through the synergy of Sharp software and MFPs.

• * The MFPs that support this feature are listed in the Tips page. Please refer to the Tips [Which MFPs support the "MFP Tree" feature?].

Sharpdesk Document Workflow