Case Study

Back

Medical Corporation ENT Ginza College

Digital multifunction copier with high-speed startup and large touch panel improving work efficiency

PDF:1.7MB

(top right)With high-speed startup, documents can be scanned quickly
(bottom right)Easy-to-operate touch panel is popular with staff

Industry

Hospital

Purpose of Implementation

Improved efficiency, Enhanced comfort, Improved security

Implemented product
Digital MFP

MX-3650FN x 1 unit
Implemented in March 2017 inside the Clinic’s reception counter.
Sales: Startia Co., Ltd.

Customer
Medical Corporation ENT Ginza College

Chuo City, Tokyo, Japan
Opened in 2009. ENT Ginza College specializes in outpatient laser treatment for snoring, apnea syndrome, and hay fever. More than 15,000 snoring and apnea syndrome cases and more than 6,500 hay fever cases have been treated.

This is what we realized.
Challenges before implementation

At our Clinic, all staff members use the multifunction copier for a variety of purposes. The administrative staff prints out clinic brochures and seminar materials, and the clinic director scans important documents. We were considering introducing a device that would further improve work efficiency and strengthen our information management system.

  • High-speed 10-second warmup and large easy-to-read touch panel improve work efficiency.
  • Scanned documents are saved in user-specific folders. Information management is improved by setting a password for each folder.
  • The compact and quiet model that fits neatly inside the reception counter is popular with the staff.
Background of Implementation
Hoping to increase the Clinic’s administrative work efficiency and strengthen information management.

The multifunction copier installed behind our Clinic’ s reception counter is used for various purposes, including administrative tasks such as printing out clinic brochures and seminar materials and copying the patient’ s health insurance card. In addition, the clinic director and office manager print and scan important documents, including confidential materials. We were considering introducing a multifunction copier that would further improve our work efficiency and strengthen our information management system.

Makoto Aoume
Office manager
Medical Corporation ENT Ginza College

Reasons for Selection
High-speed startup, and compact and quiet design are popular. Impressed with function to create user-specific folders.

When we were considering a replacement, our dealer, Startia, suggested the latest Sharp MX-3650FN model. In addition to the fast 10-second startup time and large, easy-to-operate touch panel, the MX-3650FN’s compact and quiet design fits neatly inside the reception counter. We also thought the ability to create a folder for each user to store scanned documents and set passwords would lead to thorough informat ion management.

Scanned documents are saved in user-specific folders.

Effect after implementation
Shorter wait time for printing is popular with staff. Scans of important documents are managed by restricting access.

We print close to 5,000 sheets per month. Our staff says that the faster startup has reduced waiting time and relieved stress in the printing process. Meanwhile, the scanned documents are stored in three folders within a shared folder. The first, which all staff can access freely, contains data such as customer questionnaires that are filled out after surgery. The other two folders, one dedicated to the clinic director and the other to the office manager, are password-controlled and access restricted to strengthen our information management system.

Compact and quiet design is very popular with staff.

Future prospects
Hoping to further improve work efficiency by utilizing card scan and preview functions.

The MX-3650FN we implemented is equipped with a card scan function that allows the front and back of various cards to be printed on a single sheet and a preview function that reduces printing errors. We hope to utilize these functions to further reduce costs. It can also print on a variety of paper types, so we plan to use it actively to create documents and publicity materials at the clinic.

The card scan function, which can copy the front and back of a card onto a single page, also reduces costs.

Issued September 2017

Brand