Scan Settings

Select a default colour mode setting for both colour and black & white in e-mail address, network folder, FTP and Desktop. Specify "Scanner Common" unless E-mail is specified.
Settings
Auto (Mono2, Greyscale*), Full Colour, Greyscale, Mono2

* When scanning a black and white original with the colour mode set to [Auto]

Factory default settings:

Mono2

File Type
Disables black & white settings from the base screen when the colour mode is set to Auto.

Factory default settings:

Disable

Specify the initial file format for sending a file in E-mail, Network Folder, FTP, or Desktop mode. Specify "Scanner Common" unless E-mail is specified.
File Format
PDF, PDF/A-1a, PDF/A-1b, TIFF, JPEG, Compact PDF, Compact PDF (Ultra Fine), Compact PDF/A-1a, Compact PDF/A-1a (Ultra Fine), Compact PDF/A-1b, Compact PDF/A-1b (Ultra Fine), Encrypt PDF, Encrypt/Compact PDF, Encrypt/Compact PDF (Ultra Fine), XPS, RTF, TXT(UTF-8), DOCX, XLSX, PPTX
File Format when [Disabling of OCR] is set
PDF, PDF/A, TIFF, JPEG, Compact PDF, Compact PDF (Ultra Fine), Compact PDF/A, Compact PDF/A (Ultra Fine), Encrypt PDF, Encrypt/Compact PDF, Encrypt/Compact PDF (Ultra Fine), XPS

Factory default settings:

PDF

OCR *
If the file format is PDF, the characters in the scanned image are read and the character information is added to the PDF.

Factory default settings:

Disable

Black & White
Compression Mode: None, MH (G3), MMR (G4)

Factory default settings:

MMR (G4)

Colour/Greyscale
Data compression ratio: Low, Medium, High

Factory default settings:

Medium

Reduce Colours

Factory default settings:

Disable

Specified Pages per File
Generates a separate file for each scanned page when multiple pages are scanned.
If this setting is enabled, a number of pages per file can be specified.

Factory default settings:

Disable

Number of Pages
Any number of pages can be specified as the number of pages per file. This setting can be used if [Specified Pages per File] is enabled.

Factory default settings:

1

OCR Setting *
Configure the settings that are required for OCR.
Font*
Set the font used for each recognized character language.

Factory default settings:

Western Languages:Arial, Japanese:MS gothic, Simplified Chinese:SimSun, Traditional Chinese:MingLiU, Korean:Dotum

Detect Image Direction *
The orientation of the scanned original is automatically detected.

Factory default settings:

Enable

File Name Extraction *
Extract the file name.

Factory default settings:

Disable

* Not available when the OCR function is disabled

Set the default colour mode for Easy Scan.
Set [Colour] for when the Colour Start key is tapped, and [Black & White] for when the B/W Start key is tapped.

Setting item	Settings
Colour	Auto Full Colour
Black & White	Greyscale Mono2

Factory default settings:

Colour:Auto, Black & White:Mono2

The following settings are available for the default resolutions of common scan, E-mail, Internet fax, and fax mode.
Scanner Common
100X100dpi, 150X150dpi, 200X200dpi, 300X300dpi, 400X400dpi, 600X600dpi
E-mail
100X100dpi, 150X150dpi, 200X200dpi, 300X300dpi, 400X400dpi, 600X600dpi
Apply the Resolution Set when Stored
When an image stored by document filing is used, this applies the resolution setting that was stored with the image.

Factory default settings:

Apply the Resolution Set when Stored:All Invalid, Resolution:200×200dpi

When the document is tilted or the image in the document is tilted, the tilted state is automatically corrected and the data is saved.

Factory default settings:

Disable

The information stored here is used if you do not specify [Reply to] in the send settings when performing Scan to E-mail.

Factory default settings:

Disable

Enable Bcc
Enable this setting if you wish to use Bcc delivery. Displays the [Bcc] key on the image send address book screen.

Factory default settings:

Disable

Display Bcc Address on the Job Status Screen
Displays Bcc addresses on the job status screen and address list tab.

Factory default settings:

Disable

When this setting is enabled, the machine starts transmitting a fax as soon as the first page is scanned.
Transmission takes place at the same time as the remaining pages are being scanned.

The initial value of the level to be used for the encrypted PDF is specified. This setting will also be used for the level of encrypted PDF used in the document filing file name.

Factory default settings:

RC4 128bit

Use Only AES 256bit
Set this setting if AES 256bit is always used. When this setting is enabled, other encryption levels will not be available.

Factory default settings:

Disable

Flate Compression
When sending a PDF file, you can compress the file by Flate Compression to reduce the file size.

Factory default settings:

Enable

Set the resolution when saving as a highly compressed PDF.

Factory default settings:

300x300dpi

Selects the compression mode for broadcasting using Scan to E-mail or Internet fax. The compression mode set here is used for all destinations regardless of their individual compression mode settings.
Black & White
MH (G3), MMR (G4)
Colour/Greyscale
Low, Medium, High
Reduce Colours
Reduce the file size by limiting the number of colours and shades used.

Factory default settings:

B/W:MH (G3), Colour/Greyscale:Middle, Reduce Colours:Disable

Enable this to send only the URL of scanned data to the destination.

Factory default settings:

Disable

Enable Send Destination Link as Default
Enable this to always send only the URL of scanned data to the destination. When this function is enabled and you are in simple mode, only the URL is sent to the e-mail address. When normal mode is used, the [Send Destination Link] checkbox is always in the action panel that appears in the home screen of Scan to E-mail.

Factory default settings:

Disable

File Retention Period
Set the save period for scanned data saved in the machine when sending only the URL to the destination. When this period elapses, the files are automatically deleted.

Factory default settings:

4

Enable SSL/TLS
Use this to protect files using SSL/TLS transmission.

Factory default settings:

Enable

To prevent the transmission of excessively large image files by Scan to E-mail, a file size limit can be set from 1 MB to 99 MB in increments of 1 MB. If the total size of the image files created by scanning the original exceeds the limit, the image files are discarded.
If you do not wish to set a limit, select [Unlimited].

Factory default settings:

Unlimited

If the send data exceeds maximum size, it will be sent in multiple files.
If an E-mail attachment exceeds the maximum size, it will be sent in multiple files. If one of the divided files exceeds the maximum size, it will be sent with the resolution automatically lowered.
When sending files in JPEG format, only one file is attached to one e-mail, regardless of the file size.
If a file scanned in TXT(UTF-8), RTF, DOCX, XLSX, or PPTX format exceeds the file size limit, the file will be discarded without being sent even if this setting is selected.

A limit can be set for the size of files that can be sent by Scan to FTP, Scan to Desktop, and Scan to Network Folder. Limits that can be selected are 50 MB, 150 MB, and 300 MB. If the total size of the image files created by scanning the original exceeds the limit, the image files are discarded.
If you do not wish to set a limit, select [Unlimited].

Factory default settings:

Unlimited

Configure auto scan setting.

Factory default settings:

Disable

Set Image Orientation Automatically
The orientation of placed originals can be automatically detected. Set whether the original is scanned by one-sided scanning or two-sided scanning.

Factory default settings:

Enable

Set Resolution Automatically
You can have the machine automatically set the resolution.

Factory default settings:

Enable

Blank Page Skip
Set whether or not blank original pages are automatically skipped during scanning.

Factory default settings:

Blank Page Skip

Automatically Detect Mono2/Greyscale
Originals Automatically Detect Mono2/Greyscale.

Factory default settings:

Enable

Detection Standard
Automatically Detect Mono2/Greyscale.

Factory default settings:

3 (Normal)

Automatically Adjust Skewed Original
The tilt of the document is automatically corrected.

Factory default settings:

Enable

Automatically Detect Original Size from Document Feeder
The original size is automatically determined when the original is read by the automatic original feeder.

Factory default settings:

Enable

Create Card Information File when Detected
If it is determined that the card is a business card based on the original size, the business card information is also saved using the OCR function.

Factory default settings:

Enable

File Format of Card Info
Set the file format of business card information.

Factory default settings:

vCard (*.vcf)

Use Full Name on Card as the File Name
The name of the business card is the name of the file that stores the business card information.

Factory default settings:

Enable

Set Compression Ratio Automatically
Automatically selects the best compression ratio from the original document.

Factory default settings:

Enable

A default address can be stored that makes it possible to transmit by simply pressing the [Colour Start] key or the [B/W Start] key without specifying an address.
If [Apply E-mail address of the user for login.] is selected, the E-mail address of the login user is set as the default destination. When [Apply Home Directory of The User for Login] is selected, the default address is the home directory of the user that logged in.
When the user logs in by internal authentication (authentication by the machine), the home directory setting of the user that logged in is configured in "User Registration" in "User List" in "User Control". When the user logs in by external authentication (network authentication), the home directory setting is configured in "Global Address Book Settings" in "LDAP Settings" in "Network Settings".

Factory default settings:

Disable

Select an address that is to be used by default.
Apply E-mail address of the user for login.
The E-mail address of the login user is set as the default address.
Select [Allow cancel of the first entered address] based on your intended use.
Apply Home Directory of The User for Login
The home directory of the login user is set as the default address.
Select [Allow cancel of the first entered address] based on your intended use.
Select From Address Book
To display your desired address book, narrow the search by alphabet or category with the list of [Index]. You can select the number of addresses that are to be displayed at a time with [Display Items].
When you select the desired address name and tap the [Store] key, the selected address can be selected for the default address.
Allow cancel of the first entered address
You can cancel the E-mail address of the login user that is entered automatically. To cancel, tap the [x] button next to the address entry field.
When this setting is disabled, selection of an address other than the entered default address is prohibited.

Factory default settings:

Disable

Apply Login Name to the Path of Network Folder
Append the login name of the logged-in user to the path of the network folder.
Add a Subfolder Path to the End of the Home Directory Path
You can add more folders (subfolders) after the home directory path you have set, and make them the default address. This setting is available only when [Default Address Setting] is [Enable] and [Apply Home Directory of The User for Login] is selected.

Factory default settings:

Disable

Subfolder Path
Enter the path of the subfolder.
The entries here will be used as the subfolder name, and this folder will be set as the default address folder. You can specify two or more levels of folders by entering "\". If the subfolder does not exist, a folder will be created.
For example, if you enter \AAA\BBB, the default address will be the subfolder AAA\BBB of the configured home directory.

Disable selection of other address(es)
It is prohibited to send to other than the default destination.

Factory default settings:

Disable