Document filing settings are described below.
Tap the [Document Filing Settings] key to configure the settings.
Specifies which mode, Sharing or Confidential, is used
as the default mode when storing a file.
When [Confidential Mode] is selected, the [Confidential] checkbox is
set to
on the information screen for filing.
Selects an order of display files stored in the Main
Folder, Custom Folder, and Quick File Folder. Select one of the following
settings:
For files and user folders that have a password, this
setting allows the administrator password to be entered instead
of the password when accessing the file or folder.
Also, you can change the preset ratio if necessary.
Deletes all files from the Quick File folder except
for protected files.
Delete
Tap this key to start deletion of all files immediately.
Delete quick files at power up.(Protected files excluded)
This is used to automatically delete all files in the Quick
File Folder (with the exception of protected files) when the [Power]
button is turned "On".
Changes the image orientation.
Selects the default settings for black & white and
colour when Scan to Local Drive is used.
The following settings can be configured.
Default exposure settings for document filing can be
configured.
Select [Auto] or [Manual].
If you select [Manual], set the exposure to one of 5 levels.
Select the original type beforehand to enable scanning
at a resolution suitable for the original.
The following settings can be configured.
One of the following resolutions can be selected for
the default resolution for transmission.
When a stored file is retrieved and printed, the printing
functions are disabled.
This function prevents an inconsistency of the date between
the original data and output data and others.
Set whether or not the [All Users] key and the [User Unknown]
key are prohibited in the user name selection screen when printing
all files.
Sets whether the files are ordered by date (newer/older)
or by file name (ascending/descending).
This is used to set the default erase width for erase
function.
Specify a value from 0 mm (0") to 20 mm (1") in increments
of 1 mm (1/8") for both edge erase and centre erase.
This is used to set the default original size for the
card shot function.
Specify a value from 20 mm (1") to 210 mm (8-1/2") in increments
of 1 mm (1/8") for both the X (horizontal) and Y (vertical) dimensions
of the original.
Select whether or not to save or delete a file after
printing.
You can set the initial file format of public PDF or
the file for download which is created during execution of each
job.
B/W, Compression Mode
Set the compression format for B/W,and the compression rate
for Colour/Greyscale.
For B/W, select from uncompressed, MH (G3), MMR (G4).
For Colour/Greyscale, select the file compression ratio from
Low, Medium, and High.
Settings during each job execution
When each of copy, printer, scanner, Internet fax, fax, or
stored scan data is executed, you can specify to create a public PDF
and to set the resolution of public PDF.
The use of a stored file can be allowed or prohibited
by operation type and by the mode from which the file was stored.
| Item | Description |
|---|---|
|
|
For each mode, select whether or not printing of stored files is allowed.
|
|
Scan Send |
For each mode, select whether or not fax transmission of stored files is allowed.
|
|
Internet Fax Send(Incl. PC-I-Fax) |
For each mode, select whether or not fax transmission of stored files is allowed.
|
|
Fax Send(Incl. PC-Fax) |
For each mode, select whether or not fax transmission of stored files is allowed.
|
This setting can be set on this machine. This setting
is the same as the registration method of "
Custom Folder".
Document filing settings are described below. Tap the [Document Filing Settings]
key to configure the settings.
Time and folder settings can be configured to have files in
specified folders (stored by document filing) automatically deleted
at a specified time. Up to 3 settings can be stored to be automatically
deleted.
The procedure for using this function is as follows:
| Item | Description |
|---|---|
|
Schedule |
Select an automatic deletion cycle. Select from [Delete by Schedule], [Delete at Specified Time after Specified Days Have Elapsed] or [Delete after Specified Time Has Elapsed]. Delete by Schedule Every Day: Auto deletion every day at the specified time. Every Week: Auto deletion at the specified time on the specified day of the week. Every Month: Auto deletion at the specified time on the specified day of the month. Delete at Specified Time after Specified Days Have Elapsed The file is automatically deleted at the specified time after the specified number of days have passed since the file was saved. Elapsed date and time: Set the elapsed date and time. Delete time: Automatically deletes at the specified time. Delete after Specified Time Has Elapsed Delete on the hour after specified amount of time has elapsed from the time file was stored. 1 hour/2 hours/3 hours/6 hours/8 hours/12 hours
|
|
Folders |
To select individual folders, select [Folder Select] and select any folder. To select all folders, including the folder currently being created, select [All Folders (Including folders registered hereafter)]. |
|
Delete Protected File |
Enable this setting to include protected files in the deletion.
|
|
Delete Confidential File |
Enable this setting to include confidential files in the deletion.
|
When this is executed with a folder selected, all files
in the folder will be immediately deleted regardless of the date
and time setting.
(If this is not selected, the files will be
deleted after the machine wakes from auto power shut-off mode.)
Execute Auto Deletion even if Auto Power Shut-Off is enabled.
When the checkbox is not selected (
), the files will be deleted after the
machine wakes from auto power shut-off mode.
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