This section explains how to enter a destination from
the initial screen of normal mode.
EASY MODE
F-CODE COMMUNICATION
This function allows the
machine to communicate with other machines that also support F-code.
It enables exchange of confidential documents (confidential communication),
retrieval (polling) and distribution (polling memory) of information,
distribution of information to multiple destinations (relay broadcast
transmission) with other machines that support F-code communication.
An F-code* is specified in each communication,
enabling a higher level of security.
* F-code is a communication function
based on the G3 standard of the ITU-T.
The ITU-T is a United Nations organization that establishes
communications standards. It is a department of the International Telecommunication
Union (ITU), which coordinates global telecommunications networks
and services.
How F-codes work
A fax that is transmitted with an F-code is received
in the memory box of F-code communication in the receiving machine
specified by the F-code (sub-address and passcode). If the F-code
sent by the transmitting machine does not match the F-code in the
receiving machine, reception will not take place.
The products of other manufacturers may use different terms
for "Sub Address" and "Passcode". If you need to contact the operator
of another machine regarding sub-addresses and passcodes, refer
to the terms used by the ITU-T in the table below.
The machine |
ITU-T |
F-code polling memory box |
F-code confidential box |
F-code relay broadcasting function |
Sub Address
|
SEP
|
SUB
|
SUB
|
Passcode
|
PWD
|
SID
|
SID
|
An F-code consists of a sub-address and passcode,
and cannot be longer than 20 digits.
CREATING MEMORY BOXES IN THE MACHINE FOR F-CODE COMMUNICATION
Before the F-code communication function
can be used, special memory boxes must be created in "Settings".
Set the box name and F-code (sub-address and passcode) in
each memory box, and store them.
After you have created a memory box, notify the other party
of F-code communication of the sub-address and passcode of the box.
Items to be configured on the memory box are as follows:
- Memory Box Name
- Sub Address
- Passcode
- Recipient (only for F-code
relay broadcast transmission)
- Print PIN (only for F-code
confidential reception)
To
create F-code memory boxes:
Create in "Settings" - [System Settings] → [Image Send
Settings] → [Fax Settings] → [F-Code Memory Box].
To use the following F-code communication
functions, F-code memory boxes must be created in your machine.
- F-code confidential
reception
- F-code polling memory
- F-code relay broadcast transmission
To use the following F-code communication functions, F-code
memory boxes must be created in the other machine.
- F-code confidential
transmission
- F-code polling reception
- F-code relay request transmission
F-CODE DIALLING
When performing an F-code
operation, the F-code (sub-address and passcode) is appended to
the fax number that is dialled. Check the F-code (sub-address and
passcode) stored in the memory box in the other machine before you perform
an F-code transmission. It is convenient to store an F-code (sub-address
and passcode) together with the fax number in a one-touch key or
group key.
To use the following F-code communication functions, your
machine must dial the other machine.
- F-code confidential
transmission
- F-code polling reception
- F-code relay request transmission
To use the following F-code communication functions, the other
machine must dial your machine.
- F-code confidential
reception
- F-code polling memory
- F-code relay broadcast transmission
If the destination machine does not have a passcode
configured in the F-code, do not enter a passcode when dialling
that machine.
Communication using the F-code (sub-address and
passcode) is not available when dialling using a speaker or manual transmission.
To
store and edit one-touch keys and group keys:
Select [Address Book] in "Settings".
F-CODE CONFIDENTIAL TRANSMISSION
By sending a fax to an F-code memory box
(confidential) stored in the receiving machine (your machine or
the other machine), the sender can direct the transmission specifically
to the user of the box.
This is convenient for sending sensitive documents that you
do not wish people other than the recipient to see, or when the
receiving machine is shared by multiple departments.
To print an F-code confidential fax, the PIN Code must be
entered.
CHECKING FAXES RECEIVED BY F-CODE CONFIDENTIAL RECEPTION
The F-code (sub-address and passcode) of the memory
box to be used should be verified by the sender and the recipient before
the fax is sent.
To
create F-code memory boxes:
Create in "Settings (administrator)" - [System Settings]
→ [Image Send Settings] → [Fax Settings] → [F-Code Memory Box].
CONFIDENTIAL TRANSMISSION USING F-CODES
Send a fax to a destination fax number after
adding the F-code (sub-address and passcode).
If necessary, the F-code confidential transmission
can be used in combination with a broadcast transmission or timer transmission.
It is convenient to store this function in a program.
The F-code confidential transmission cannot be
registered as a "Favourite" item.
Place the original.
Place the original in the document feeder tray of the
automatic document feeder, or on the document glass.
AUTOMATIC DOCUMENT FEEDER
DOCUMENT GLASSSpecify the destination.
- Tap the [Direct Entry] key.
- Enter the destination line number using the numeric keys.
- Tap the [Sub Address] key.
Symbol "/" is entered.
- Enter the sub-address using the numeric keys.
- Tap the [Passcode] key.
Symbol "/" is entered.
- Enter the passcode using the numeric keys.
- If the sub-address and passcode are
already registered, you can select a one-touch key as well.
- If the passcode is omitted for the memory
box of destination machine, you can skip Steps (4) and (5).
Tap the [Start] key.
Scanning of the original starts.
- If you inserted
the original pages in the document feeder tray, all pages are scanned.
A beep will sound to indicate that scanning
and transmission have ended.
- When you place the original
on the document glass, scan each page one at a time.
When scanning finishes, place the next
original and tap the [Start] key. Repeat until all pages have been
scanned and then tap the [Read-End] key.
A beep will sound to indicate that transmission has ended.
You can tap the [Preview] key to check a preview
of the image before sending a fax.
For more information, see "
CHECKING THE IMAGE TO BE TRANSMITTED". However, settings
for this function cannot be changed in the preview screen.
CHECKING FAXES RECEIVED BY F-CODE CONFIDENTIAL RECEPTION
When an F-code confidential fax received,
the fax is stored in the memory box specified by the F-code. To
check received faxes, enter the PIN Code.
- Confidential faxes are automatically
given priority in the print job queue.
- The fax is automatically cleared from the
memory box after being printed.
To
print transaction report automatically when an F-code confidential
fax is received:
In "Settings", select [System Settings] → [Image Send
Settings] → [Fax Settings] → [Default Settings] → [Transaction Report Print
Select Setting] → [Confidential Reception].
If
you forget the PIN Code:
There is no way to use the machine to check a PIN Code
that has been specified. Exercise care not to forget the PIN Code. Should
you forget or need to verify the PIN Code, contact your dealer or
nearest authorised service representative.
The machine rings and the fax is received.
A beep sounds when reception ends.
Tap the [Others] key, and tap the [Memory Box] key.
From the [Confidential] tab.
Tap the key of the memory box containing the confidential
fax.
"
![](img/com_tp_key_0040.png)
" appears in the keys of memory boxes
that have received faxes. The keys of memory boxes that have not
received faxes are greyed out and cannot be tapped.
Enter the PIN Code using the numeric keys.
Take care to enter the correct PIN Code. If you
make a mistake, a message will appear and you will return to the
entry screen. You can tap the [Cancel] key to return to step 4.
Tap the key of the received data you wish to check,
and tap [Check Image] on the action panel.
Displays the received data image.
To print the document, tap [Print] on the action panel.
POLLING RECEPTION USING F-CODES
This function enables your
machine to call another machine and initiate reception of a fax
stored in an F-code memory box (polling memory) in the other machine.
During the polling operation, your machine must correctly specify
the F-code (sub-address and passcode) configured in the other machine.
Otherwise, polling reception will not take place.
- Verify the F-code (sub-address and
passcode) of the memory box in the other machine before you perform
F-code polling reception.
- The receiving machine bears the telephone
charges of the transmission.
- If necessary, use the F-code polling reception
in combination with a broadcast transmission or timer transmission.
Only one polling reception with a timer setting can be stored at
a time.
- Polling multiple machines (serial
polling) is not possible.
- Make sure there is no original in the machine
when using the F-code for the polling reception function.
- The polling reception using the F-code
cannot be registered as a "Favourite" item.
Tap the [Others] key, and tap the [Polling] key.
A checkmark appears on the icon.
After the settings are completed, tap the [Back] key.
To
cancel the Polling setting:
Tap the [Polling] key to clear the checkmark.
Specify the destination.
- Enter the destination line number using the numeric
keys.
- Tap the [Sub Address] key.
Symbol "/" is entered.
- Enter the sub-address using the numeric keys.
- Tap the [Passcode] key.
Symbol "/" is entered.
- Enter the passcode using the numeric keys.
- If the sub-address and passcode are
already registered, you can select a one-touch key as well.
- If the passcode is omitted for the memory
box of destination machine, you can skip Steps (4) and (5).
Tap the [Start] key.
Your machine will call the other machine and initiate
reception of the fax.
SCANNING A DOCUMENT INTO A MEMORY BOX FOR F-CODE POLLING TRANSMISSION
When your machine receives
a transmission request from another machine, this function sends
a fax stored in an F-code memory box (polling memory) in your machine
to that machine. The other machine must correctly specify the F-code
(sub-address and passcode) configured in your machine. Otherwise,
transmission will not take place.
An original to be sent to the other machine using F-code polling
communication must be previously scanned into an F-code memory box
(polling memory) in your machine.
- If other documents have already been
stored in the memory box, the document is added to the previously
stored documents.
- By factory default, the document sent to
the other machine will be deleted automatically.
To create
F-code memory boxes:
Create in "Settings (administrator)" - [System Settings]
→ [Image Send Settings] → [Fax Settings] → [F-Code Memory Box].
Place the original.
Place the original in the document feeder tray of the
automatic document feeder, or on the document glass.
AUTOMATIC DOCUMENT FEEDER
DOCUMENT GLASSSelect settings for the original to be scanned and other
functions.
You cannot set the Program, Timer, Transaction
Report, Polling, and Document Filing.
Tap the [Others] key, and tap the [Memory Box] key.
Tap the [Polling Memory] tab.
Tap the folder of the F-code memory polling box.
Tap [Change Number of Times] on the action panel, and
set the polling times.
To erase the original after its transmission, tap the
[Once] key. To repeat transmitting an original, tap the [Unlimited]
key. Change the settings as necessary.
After the settings are completed, tap
![](img/com_window_ok_s.png)
,
![](img/com_window_close.png)
and [Back] keys.
Tap the [Start] key.
Scanning of the original starts.
- If you inserted
the original pages in the document feeder tray, all pages are scanned.
- When you place the original
on the document glass, scan each page one at a time.
- When scanning finishes,
place the next original and tap the [Start] key.
Repeat until all pages have been scanned and then tap the [Read-End]
key.
You can tap the [Preview] key to check a preview
of the image before sending a fax.
For more information, see "
CHECKING THE IMAGE TO BE TRANSMITTED". However, settings
for this function cannot be changed in the preview screen.
CHECKING THE DOCUMENT IN THE F-CODE MEMORY POLLING BOX
You can check the document stored in the
F-code memory polling box.
A document in a memory box cannot be printed while
the document is being transmitted. By factory default, the document sent
to the other machine will be deleted automatically.
Tap the [Others] key, and tap the [Memory Box] key.
Tap the [Polling Memory] tab.
Tap the folder of the F-code memory polling box.
Tap [Check Image] on the action panel.
To print the document, tap the [Print] key.
DELETING A DOCUMENT STORED FOR F-CODE POLLING TRANSMISSION
Delete the document stored in an F-code
memory polling box in order to be able to store a new document.
No original can be deleted from the memory box
during communication.
Tap the [Others] key, and tap the [Memory Box] key.
Tap the [Polling Memory] tab.
Tap the folder of the F-code memory polling box.
Tap [Empty out Box] on the action panel.
If you tap [Check Image] on the action panel, you can
check the image on the touch panel before it is erased.
Tap the [Yes] key.
The document is deleted, and you return to Step 2.
To
cancel the document deletion:
Tap the [No] key.
RELAY REQUEST TRANSMISSION USING F-CODES
This function sends a fax
to an F-code relay broadcast memory box in another machine and have
that machine relay the fax to multiple destination machines.
When the destination machines are far from your machine, sending
the fax to a relay machine that is close to the destination machines
can help reduce telephone charges. A relay request transmission
can be used in combination with the timer transmission function
to further reduce cost.
- F-code (sub-address and passcode)
and the destination in the F-code relay broadcast memory box of
the recipient machine should be verified by the recipient in advance.
- Before using this function, program the
destination machines in the F-code relay broadcast memory box in
the relay machine.
- It is not necessary for the destination
machines to support F-code communication.
- Your machine (the machine that requests
a relay broadcast transmission) only bears the cost of sending the
fax to the relay machine. The relay machine bears the cost of sending
the fax to each of the destination machines.
- If necessary, this function can be used
in combination with a broadcast transmission or timer transmission.
It is convenient to store this function in a program.
When faxes forwarded using this function are printed
at the forwarding destination, the date and time of reception cannot
be printed on the faxes. ("Receiving Date & Time Print" is disabled.)
To
create F-code memory boxes:
Create in "Settings (administrator)" - [System Settings]
→ [Image Send Settings] → [Fax Settings] → [F-Code Memory Box].
Place the original.
Place the original in the document feeder tray of the
automatic document feeder, or on the document glass.
AUTOMATIC DOCUMENT FEEDER
DOCUMENT GLASSSpecify the destination.
If the sub-address and passcode are stored in the
one-touch key, it is not necessary to take steps 3 to 6. Go to step
7.
Tap the [Sub Address] key.
Enter "/".
Enter the sub-address using the numeric keys.
Tap the [Passcode] key.
Enter "/".
Enter the passcode using the numeric keys.
If a passcode has been omitted in the memory box
of the destination machine, it is not necessary to take steps 5
and 6.
Tap the [Start] key.
Scanning begins.
- If you inserted
the original pages in the document feeder tray, all pages are scanned.
A beep will sound to indicate that scanning
and transmission have ended.
- When you place the original
on the document glass, scan each page one at a time.
When scanning finishes, place the next
original and tap the [Start] key. Repeat until all pages have
been scanned and then tap the [Read-End] key.
A beep will sound to indicate that scanning
and transmission have ended.
When the relay machine receives the fax,
it will automatically transfer the fax to the destination machines
programmed in the memory box.
When you use the automatic document feeder to scan
an original, you can tap the [Preview] key to check a preview
of the image before sending a fax. For more information, see "
CHECKING THE IMAGE TO BE TRANSMITTED
RELAY BROADCAST TRANSMISSION USING F-CODES
When your machine receives
an F-code relay request transmission, the fax is received and stored
in an F-code relay broadcast memory box in your machine.
Your machine then relays the fax to each of the destination
machines programmed in the memory box. Transmission to the destination
machine takes place automatically.
- Prior to carrying out the operation,
inform the requesting party, who you will communicate with using
F-code relay request transmission, of the sub-address and passcode
of the F-code relay broadcast memory box in your machine.
- Program the destination machines in the
F-code relay broadcast memory box when you create the box in your
machine.
CREATING MEMORY BOXES IN THE MACHINE FOR F-CODE COMMUNICATION
- It is not necessary for the destination
machines to support F-code communication.
- The machine that requests a relay broadcast
transmission only bears the cost of sending the fax to your machine
(the relay machine). Your machine bears the cost of sending the
fax to each of the destination machines.
- If both direct SMTP and other sending methods
are added to the forwarding destinations, transmission will not
take place.
When faxes forwarded using this function are printed
at the forwarding destination, the date and time of reception cannot
be printed on the faxes. ("Receiving Date & Time Print" is disabled.)