SHARP

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CHECKING THE INTERNET FAX ACTIVITY LOG

PRINTING IMAGE SENDING ACTIVITY REPORTS

Print a log of recent image sending activities (date, name of destination, time required, result, and other items).
The Image Sending Activity Report contains information that is useful in dealing with problems, such as the types of errors that occurred.
The most recent 200 transactions are included in the report.
You can have the machine print the Image Sending Activity Report each time the number of transactions reaches 201, or at a specified time (once a day only).

The contents of the Image Sending Activity Report are erased when the report is printed, and thus it cannot be reprinted.
To configure the image sending activity report:
In "Settings", select [System Settings] → [Image Send Settings] → [Internet Fax Settings] → [Condition Settings] → [Activity Report Print Select Setting].

INFORMATION APPEARING IN THE RESULT COLUMN

Error types and other information are printed in the result column of transaction and activity reports. When a transaction or activity report is printed, check the result of the transaction in the result column and take action as needed.

Examples of messages that are printed in the result column

Print Page Description

OK

The transaction was completed normally.

Cancel

A transmission was stopped while in progress, or a reserved transmission job was canceled.

FULL

The memory became full during reception.

Rejected

An Internet fax was sent from a party that is blocked.

Report Wait

Transmission confirmation was enabled, but transmission confirmation was not received within the set time.

NG LIMIT

Transmission was not possible because the file size exceeded the machine's file size limit setting.

E-mail

An e-mail was received, however, the attached file was not a TIFF-F file or there was no attached file, and thus printing was not possible.

FAIL xx (xxxx)

The transaction failed due to a communication error.

First 2 digits of communication error number: Error code from 00 to 99.

Last 4 digits of communication error number: Code for use by service technicians.

displayed*

Displayed at the receiving machine when delivery confirmation is set.

dispatched*

Forwarded elsewhere before being displayed at the receiving machine when delivery confirmation is set.

processed*

Processed without being displayed at receiving machine when delivery confirmation is set.

deleted*

Message deleted at receiving machine when delivery confirmation is set.

denied*

Receiving machine refused to notify sending machine of message processing content when delivery confirmation is set.

failed*

An abnormal condition occurred when delivery confirmation is set.

If the receiving machine is a SHARP machine, the receiving machine will return "dispatched" if the fax was received normally, or "processed" if reception failed. When delivery confirmation is set for Internet Fax, the disposition feeld value indicated on the delivery confirmation return e-mail appears.

RECEIVING INTERNET FAXES

RECEIVING INTERNET FAXES AUTOMATICALLY

The Internet fax function periodically connects to the mail server (POP3 server) and checks whether or not Internet faxes have been received. When faxes have been received, the faxes are automatically retrieved and printed.
In the default setting, this function checks for reception once every five minutes.

The machine rings and fax reception begins automatically.

A beep sounds when reception ends.

The fax is automatically printed.

RECEIVING INTERNET FAXES MANUALLY

If the interval for checking for received faxes is somewhat long and you wish to check immediately, you can manually initiate reception.

The [Receive] key can be tapped only when POP3 server settings are configured in the Setting mode (administrator).

Tap the [Receive] key to connect to the mail server and retrieve received faxes.

PRINTING RECEIVED DATA

PRINTING A PIN CODE-PROTECTED FAX (Hold setting for received data print)

Enable this setting to have faxes received and stored in memory without being printed. To print the faxes, a PIN Code must be entered.
When this function is used, a PIN Code entry screen appears in the touch panel when a fax is received.

To enable the hold setting for received data print:
In "Settings (administrator)", select [System Settings] → [Image Send Settings] → [Common Settings] → [Condition Settings] → [Hold Setting for Received Data Print].

When the previously programmed 4-digit PIN Code is entered using the numeric keys, printing begins.
When the [Cancel] key is tapped, the PIN Code entry screen closes; however, the data in memory key will blink in the touch panel. The PIN Code entry screen will reappear when you tap the blinking key or change modes.

  • To display the received data list screen after entering the PIN Code: In "Settings", select [System Settings] → [Common Settings] → [Operation Settings] → [Condition Settings] → [Preview Setting] → [Received Data Image Check Setting].
  • To transfer received data to another machine: In "Settings (administrator)", select [System Settings] → [Image Send Settings] → [Inbound Routing (Forwarding/Storing) Settings].
You can check the received data image on the touch panel before printing.
CHECKING THE IMAGE BEFORE PRINTING
  • The received faxes will be stored in memory regardless of whether they are received automatically or manually.
  • When the received data is transferred to another machine, data stored in memory is also transferred. At that time, the same PIN Code entry screen will appear as for printing. Forwarding will not take place unless the PIN Code is entered.

PRINTING RECEIVED DATA AT A SPECIFIED TIME

Print received data at a specified time.
For stress-free printing, you should avoid printing large numbers of pages at peak times during the day, and when you do not urgently need to print.

  • The printed data is automatically deleted from memory.
  • If the power is turned off at the specified time, printing will start at the timing when the power is turned on.
  • This function can be specified when the Received Data Image Check Setting is enabled.
If Hold Setting for Received Data Print is enabled, this function cannot be used.
  • To print received data at the specified time:
    • In "Settings", select [System Settings] → [Image Send Settings] → [Common Settings] → [Condition Settings] → [Time Specified Output of Received Data].
  • To disable the hold setting for received data print:
    • In "Settings (administrator)", disable this function using [System Settings] → [Image Send Settings] → [Common Settings] → [Condition Settings] → [Hold Setting for Received Data Print].

CHECKING THE IMAGE BEFORE PRINTING

Check the image of received data on the touch panel before printing.
This function is available when [System Settings] → [Image Send Settings] → [Common Settings] → [Condition Settings] → [Preview Setting] → [Received Data Image Check Setting] is enabled * in "Settings (administrator)"

* The factory default setting is disabled.

Depending on the size of the received data, part of the check image on the touch panel may not appear.
The received data list can also be shown in the job status screen that appears when you tap the job status display. The received data can be forwarded, deleted, or saved from Received Data List.
FORWARDING RECEIVED DATA MANUALLY
SAVING RECEIVED DATA

When data is received, is shown at the top of the screen.

In the System Information, tap the [Check Received Data.].

The received data is listed.
You can also display the received data list by tapping the job status display and tapping [Check Received Data] on the action panel of Job Status screen.

Tap the key of the received data you wish to check, and tap [Check Image] on the action panel.

Displays the received data image.
  • Tap to show thumbnails of received images (Thumbnail screen). The list view or thumbnails view can be changed depending on the setting mode.
  • To delete a received image, tap [Delete] on the action panel.
  • To transfer the selected received image, tap [Forward to Other Address] on the action panel.
    • FORWARDING RECEIVED DATA MANUALLY
  • To save the selected received image, tap the [File] key.
    • SAVING RECEIVED DATA

Tap the image you wish to print, and tap [Print] on the action panel.

The machine starts printing the image.
  • [Select All Page]: Selects all displayed images.
  • [Release All Page]: Cancels all images that have been selected by "Select All Page".
  • / : Use these keys to enlarge or reduce an image.
  • / : Rotates image counterclockwise or clockwise.
    • A preview image is an image for the touch panel. It will differ from the actual print result.
    • Tap [Erase Specified Range] on the action panel to delete unwanted area of the image. Specify the image area you wish to delete in the Erase Specified Range screen.
    • To forward the selected image, tap the [Forward to Other Address] on the action panel.
      • FORWARDING RECEIVED DATA MANUALLY
    • To save the selected image, tap the [File] key.
      • SAVING RECEIVED DATA

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