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TRANSMITTING METADATA

TRANSMITTING METADATA

Select a metadata set, enter each item, and perform metadata delivery.

Metadata delivery is performed using the document filing function. The [Data Entry] tab appears in the transmission settings screen of document filing mode to allow metadata delivery.
In addition, perform metadata delivery using document filing in [Metadata Entry] in "Settings (Web version)."
  • In data entry mode, configure metadata settings to perform metadata delivery.
    • To perform transmission without sending metadata, switch the screen from data entry mode to a different mode and then perform transmission.
  • When metadata settings have been configured or an address is specified in data entry mode, it will not be possible to switch to another mode.
  • Before configuring metadata settings, specify addresses in all available modes. After metadata settings have been configured, specify only addresses in modes that are allowed in the selected metadata.

Tap the [Data Entry] icon on the [Home Screen], and tap [Metadata Set].

If a specific metadata set has been specified as the default set, go to step 3.
If no metadata sets have been stored, Metadata Entry is unavailable. Store metadata set in the setting mode (Web version) before performing transmission.

Tap the key for the desired metadata set.

The keys of the items stored in the metadata set will appear. Tap the key of the item that you wish to enter.

Tap the key of the value that you wish to enter, and tap the [OK] key.

To directly enter the metadata value, tap the [Direct Entry] key. On the soft keyboard screen that appears, tap the [OK] key. You will return to the screen shown in step 3.
After the settings are completed, tap .
To cancel the selection of the metadata value:Tap the [Clear] key.

Configure image or other settings, and perform the scan send procedure.

  • Configure job detail settings and then start transmission using the same operations as in other modes.
  • When directly entering an address, tap [Touch to input Address] to display the screen for selecting an address type.
    • If the address type such as E-mail, Internet Fax, Fax, Network Folder, or Direct SMTP is selected, the address type entry screen appears.

    METADATA FIELDS

    The following three types of metadata are included in the XML file that is transmitted.

    • Data automatically generated by the machine
      • These data are always included in the XML file and are automatically stored on your PC.
    • Previously defined fields
      • These fields are automatically recognized by the machine and assigned to appropriate XML tags. These fields can be selected, and can only be included in the XML file if they are enabled in the setting mode (Web version).
    • User defined fields
      • Custom fields are added to the XML file. These fields can be selected and are defined in the setting mode (Web version).
      If a defined metadata field is one of the following fields, a message will appear informing you that the field cannot be filled in. Enter appropriate information in the related items of the send settings.

    Name entered in metadata fields Description Where entered

    formName

    Name of the user who sent the job. If the name is not entered as metadata, the sender name determined by the usual rules for determining the sender name will be applied as metadata.

    [Reply-To]

    (sender name of selected sender)

    replyTo

    E-mail address to which the transmission result will be sent.

    [Reply-To]

    (E-mail address of selected sender)

    documentSubject

    Job name appearing in the E-mail "Subject" line, or job name on the fax cover sheet. When the user enters a [Subject] in the send settings screen in the touch panel, the entered value is applied as metadata.

    [Subject]

    (Blank until a value is set in the send settings screen.)

    fileName

    Enter the file name of the image to be sent.

    [File Name]

    (Only when the [Allow Custom Filenames] checkbox is selected in the metadata entry screen in the setting mode (Web version)) (Blank until a value is set in the send settings screen.)

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