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Scan Settings

The following settings are related to the scanner.

Initial Status Settings

Default Color Mode Settings

Select a default color mode setting for both color and black & white in e-mail address, network folder, FTP and Desktop. Specify "Scanner Common" unless E-mail is specified.
Settings
Auto (Mono2, Grayscale*), Full Color, Grayscale, Mono2

* When scanning a black and white original with the color mode set to [Auto]

Factory default settings
: Mono2

File Type
Disables black & white settings from the base screen when the color mode is set to Auto.

Factory default settings
: Disable

Initial File Format Setting

Specify the initial file format for sending a file in E-mail, Network Folder, FTP, or Desktop mode. Specify "Scanner Common" unless E-mail is specified.
File Format
Scanner function on BP-70C31/BP-70C36/BP-70C45/BP-70C55/BP-70C65 or when the enhanced compression kit and OCR function expansion kit are installed on BP-50C26/BP-50C31/BP-50C36/BP-50C45/BP-50C55/ BP-50C65.
PDF, PDF/A-1a, PDF/A-1b, TIFF, JPEG, Compact PDF, Compact PDF (Ultra Fine), Compact PDF/A-1a, Compact PDF/A-1a (Ultra Fine), Compact PDF/A-1b, Compact PDF/A-1b (Ultra Fine), Encrypt PDF, Encrypt/Compact PDF, Encrypt/Compact PDF (Ultra Fine), XPS, RTF, TXT(UTF-8), DOCX, XLSX, PPTX

If [Disabling of OCR] is set, you cannot select above file format. The following "When the enhanced compression kit is installed on BP-50C26/BP-50C31/BP-50C36/BP-50C45/ BP-50C55/BP-50C65." file format can be used.
When the enhanced compression kit is installed on BP-50C26/BP-50C31/BP-50C36/BP-50C45/BP-50C55/ BP-50C65.
PDF, PDF/A, TIFF, JPEG, Compact PDF, Compact PDF (Ultra Fine), Compact PDF/A, Compact PDF/A (Ultra Fine), Encrypt PDF, Encrypt/Compact PDF, Encrypt/Compact PDF (Ultra Fine), XPS
Standard condition of BP-50C26/BP-50C31/BP-50C36/BP-50C45/BP-50C55/BP-50C65
PDF, TIFF, JPEG, Encrypt PDF, XPS

Factory default settings
: PDF

OCR Setting *
If the file format is PDF, the characters in the scanned image are read and the character information is added to the PDF.

Factory default settings
: Disable

Black & White
Compression Mode: None, MH (G3), MMR (G4)

Factory default settings:
MMR(G4)

Color/Grayscale
Data compression ratio: Low, Medium, High.

Factory default settings
: Medium

Reduce Colors

Factory default settings
: Disable

Specified Pages per File
Generates a separate file for each scanned page when multiple pages are scanned.
If this setting is enabled, a number of pages per file can be specified.

Factory default settings
: Disable

Number of Pages
Any number of pages can be specified as the number of pages per file. This setting can be used if [Specified Pages per File] is enabled.

Factory default settings
: 1

OCR Settings*
Configure the settings that are required for OCR.
Font*
Set the font used for each recognized character language.

Factory default settings
: Western Languages:Arial, Japanese:MS gothic, Simplified Chinese:SimSun, Traditional Chinese:MingLiU, Korean:Dotum

Detect Image Direction*
The orientation of the scanned original is automatically detected.

Factory default settings:
Enable

File Name Extraction *
Extract the file name.

Factory default settings
: Disable

* When using BP-70C31/BP-70C36/BP-70C45/BP-70C55/BP-70C65 or BP-50C26/BP-50C31/BP-50C36/BP-50C45/BP-50C55/BP-50C65 with enhanced compression kit and OCR function expansion kit installed and OCR function enabled.

When [JPEG] is selected for the file type, [Specified Pages per File] cannot be selected.

Easy Scan Settings

Set the default color mode for Easy Scan.
Set [Color] for when the Color Start key is tapped, and [Black & White] for when the B/W Start key is tapped.

Setting item Settings

Color

Auto

Full Color

Black & White

Grayscale

Mono2
Factory default settings
: Color:Auto, Black & White:Mono2

Resolution Setting

The following settings are available for the default resolutions of common scan, E-mail, Internet fax, and fax mode.
Scanner Common
100X100dpi, 150X150dpi, 200X200dpi, 300X300dpi, 400X400dpi, 600X600dpi
E-mail
100X100dpi, 150X150dpi, 200X200dpi, 300X300dpi, 400X400dpi, 600X600dpi
Apply the Resolution Set when Stored
When an image stored by document filing is used, this applies the resolution setting that was stored with the image.

Factory default settings
: Apply the Resolution Set when Stored:All Invalid, Resolution:200×200dpi

Original Skew Adjustment

When the document is tilted or the image in the document is tilted, the tilted state is automatically corrected and the data is saved.

Factory default settings
: Disable

Condition Settings

Default Reply.Address Set

The information stored here is used if you do not specify [Reply to] in the send settings when performing Scan to E-mail.

Factory default settings
: Disable

Bcc Setting

Enable Bcc
Enable this setting if you wish to use Bcc delivery. Displays the [Bcc] key on the image send address book screen.

Factory default settings
: Disable

Display Bcc Address on the Job Status Screen
Displays Bcc addresses on the job status screen and address list tab.

Factory default settings
: Disable

Quick On Line Sending

When this setting is enabled, the machine starts transmitting a fax as soon as the first page is scanned.
Transmission takes place at the same time as the remaining pages are being scanned.

PDF Compression Options

Flate Compression
When sending a PDF file, you can compress the file by Flate Compression to reduce the file size.

Factory default settings
: Enable

Highly compressed PDF resolution settings

Set the resolution when saving as a highly compressed PDF.

Factory default settings
: 300x300dpi

Compression Mode at Broadcasting

Selects the compression mode for broadcasting using Scan to E-mail or Internet fax. The compression mode set here is used for all destinations regardless of their individual compression mode settings.
Black & White
MH (G3), MMR (G4)
Color/Grayscale
Low, Medium, High
Reduce Colors
Reduce the file size by limiting the number of colors and shades used.

Factory default settings
: B/W:MH(G3), Color/Grayscale:Middle, Reduce Colors:Disable

Send Destination Link Settings

Enable this to send only the URL of scanned data to the destination.

Factory default settings
: Disable

Enable Send Destination Link as Default
Enable this to always send only the URL of scanned data to the destination. When this function is enabled and you are in simple mode, only the URL is sent to the e-mail address. When normal mode is used, the [Send Destination Link] checkbox is always in the action panel that appears in the home screen of Scan to E-mail.

Factory default settings
: Disable

File Retention Period
Set the save period for scanned data saved in the machine when sending only the URL to the destination. When this period elapses, the files are automatically deleted.

Factory default settings
: 4

Enable SSL/TLS
Use this to protect files using SSL/TLS transmission.

Factory default settings:
Enable

Maximum Size of Send Data (E-Mail)

To prevent the transmission of excessively large image files by Scan to E-mail, a file size limit can be set from 1 MB to 99 MB in increments of 1 MB. If the total size of the image files created by scanning the original exceeds the limit, the image files are discarded.
If you do not wish to set a limit, select [Unlimited].

Factory default settings
: Unlimited

This setting is linked to " Maximum Size of Send Data" of the Internet fax settings.
If the E-mail attachment(s) exceed maximum size, it will be sent in multiple files.
If an E-mail attachment exceeds the maximum size, it will be sent in multiple files. If one of the divided files exceeds the maximum size, it will be sent with the resolution automatically lowered.
When sending files in JPEG format, only one file is attached to one e-mail, regardless of the file size.
If a file scanned in TXT(UTF-8), RTF, DOCX, XLSX, or PPTX format exceeds the file size limit, the file will be discarded without being sent even if this setting is selected.
  • When a file scanned to a format other than TXT(UTF-8), RTF, DOCX, XLSX, or PPTX exceeds the size limit, this function reduces the data size below the limit by lowering the resolution or other means, and thereby enables sending without canceling the data.
  • When multi-crop, Image Crop, Send Destination Link and card scan are used, the scanned data is not divided. If the e-mail exceeds the set size limit, a send error occurs.

Maximum Size of Send Data (FTP/Desktop/Network Folder)

A limit can be set for the size of files that can be sent by Scan to FTP, Scan to Desktop, and Scan to Network Folder. Limits that can be selected are 50 MB, 150 MB, and 300 MB. If the total size of the image files created by scanning the original exceeds the limit, the image files are discarded.
If you do not wish to set a limit, select [Unlimited].

Factory default settings
: Unlimited

During broadcasting that includes both e-mail and Internet fax destinations, the limit set in " Maximum Size of Send Data " precedes.

Auto Scan Setting

Configure auto scan setting.

Factory default settings
: Disable

Set Image Orientation Automatically
The orientation of placed originals can be automatically detected. Set whether the original is scanned by one-sided scanning or two-sided scanning.

Factory default settings:
Enable

Set Resolution Automatically
You can have the machine automatically set the resolution.

Factory default settings:
Enable

Blank Page Skip
Set whether or not blank original pages are automatically skipped during scanning.

Factory default settings
: Blank Page Skip

Automatically Detect Mono2/Grayscale
Originals Automatically Detect Mono2/Grayscale.

Factory default settings:
Enable

Detection Standard
Automatically Detect Mono2/Grayscale.

Factory default settings
: 3 (Normal)

Automatically Adjust Skewed Original
The tilt of the document is automatically corrected.

Factory default settings
: Enable

When using the document feeder, the document size is automatically determined.
The original size is automatically determined when the original is read by the automatic original feeder.

Factory default settings
: Enable

If it is determined to be a business card, a business card information file is also created.
If it is determined that the card is a business card based on the original size, the business card information is also saved using the OCR function.

Factory default settings
: Enable

File Format of Card Info
Set the file format of business card information.

Factory default settings
: vCard (*.vcf)

Use Full Name on Card as the File Name
The name of the business card is the name of the file that stores the business card information.

Factory default settings
: Enable

Set Compression Ratio Automatically
Automatically selects the best compression ratio from the original document.

Factory default settings
: Enable

Preset restriction of E-mail for direct input

Enable this setting to prohibit e-mail transmission to an address that has an unsuitable domain. A file will not be sent if the e-mail address is entered directly and the domain is one of the set domains.

Default Address

Default Address Setting

A default address can be stored that makes it possible to transmit by simply pressing the [Color Start] key or the [B/W Start] key without specifying an address.
If [Apply E-mail address of the user for login.] is selected, the E-mail address of the login user is set as the default destination. When [Apply Home Directory of The User for Login] is selected, the default address is the home directory of the user that logged in.
When the user logs in by internal authentication (authentication by the machine), the home directory setting of the user that logged in is configured in "User Registration" in "User List" in "User Control". When the user logs in by external authentication (network authentication), the home directory setting is configured in "Global Address Book Settings" in "LDAP Settings" in "Network Settings".

Factory default settings
: Disable
Only a single default address can be set for Scan to E-mail, Scan to FTP, Scan to Desktop, and Scan to Network Folder.

Add Selected

Select an address that is to be used by default.
Apply E-mail address of the user for login.
The E-mail address of the login user is set as the default address.
Select [Allow cancel of the first entered address] based on your intended use.
Apply Home Directory of The User for Login
The home directory of the login user is set as the default address.
Select [Allow cancel of the first entered address] based on your intended use.
Select From Address Book
To display your desired address book, narrow the search by alphabet or category with the list of [Index]. You can select the number of addresses that are to be displayed at a time with [Display Items].
When you select the desired address name and tap the [Store] key, the selected address can be selected for the default address.
Allow cancel of the first entered address
You can cancel the E-mail address of the login user that is entered automatically. To cancel, tap the [x] button next to the address entry field.
When this setting is disabled, selection of an address other than the entered default address is prohibited.

Factory default settings:
Disable
If an e-mail address is not set for the logged-in user, scanner transmission cannot be used.
Apply Login Name to the Path of Network Folder
Append the login name of the logged-in user to the path of the network folder.
Add a Subfolder Path to the End of the Home Directory Path
You can add more folders (subfolders) after the home directory path you have set, and make them the default address. This setting is available only when [Default Address Setting] is [Enable] and [Apply Home Directory of The User for Login] is selected.
Factory default settings:
Disable
    Subfolder Path
    Enter the path of the subfolder.
    The entries here will be used as the subfolder name, and this folder will be set as the default address folder. You can specify two or more levels of folders by entering "\". If the subfolder does not exist, a folder will be created.
    For example, if you enter \AAA\BBB, the default address will be the subfolder AAA\BBB of the configured home directory.
Disable selection of other address(es)
It is prohibited to send to other than the default destination.
Factory default settings:
Disable

Subject Name Settings

Default Subject

Set the title of the e-mail, such as sending an e-mail or sending an Internet fax.

Pre-Set Registration

You can save a preset subject for transmitted files. Click the [Add] key and set the subject.

File Name Settings

Default Settings for File Names

File Naming
You can select the information included in the name of scanned files.

    Unit Serial Number
    You can add the machine's serial number to the file name.
    Factory default settings:
    Disable
    Text
    You can add any text to the file name.
    Factory default settings:
    Disable
    Sender Name
    You can add the sender's name to the file name.
    Factory default settings
    : Enable
    Date & Time
    You can add the date and time of transmission to the file name.
    Factory default settings:
    Enable
    Session Page Counter
    You can add counter information to the file name.
Factory default settings:
Disable
    Unique Identifier
    An ID number can be created for each file and added to the file name.
    Factory default settings:
    Disable

Direct Entry/Pre-Set Text Selection Settings

Add Date & Time
Add the date and time to the end of the file name when the file name to be sent is set by direct input or fixed phrase selection.

Factory default settings:
Disable

Pre-Set Registration

Add the date and time to the end of the file name when the file name to be sent is set by direct input or fixed phrase selection.

Message Body Settings

Add Job Information Automatically to the Mail Message Body

Add Job Information Automatically to the Mail Message Body

You can automatically add job information to the body message of e-mail.

Factory default settings:
Enable

Add a Footer Automatically to the Mail Message Body

You can add any text as a footer to the body message of e-mail.

Factory default settings:
Disable

Mail Footer Registration

Set any text to be added when [Add a Footer Automatically to the Mail Message Body] is enabled.

Message Body Settings

You can save a preset e-mail subject and body message (fixed text). Click the [Add] key.

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