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User Settings

It manages users such as registration of users to log in and user authentication methods.

User List

Add, edit, and delete users for user authentication, and configure user authentication settings.

  • [Add] key
    • Add a new user.
  • [Delete All Users] key
    • Deletes all registered users. (Excluding users stored as factory default.) Only the administrator of the machine can use this function.
  • [Delete All Auto-registered users] key
    • Deletes all auto-registered users.
  • [Delete Your Information for External Service Connect] key
    • Deletes the external connect caches used by the logged in user. [Store user authentication information for External Connect] must be enabled to use this function.
  • [Delete All Information for External Service Connect] key
    • Only the administrator of the machine can use this function. Delete all External Connect caches. [Store user authentication information for External Connect] must be enabled to use this function.
  • User List
    • This shows the users stored as factory default and the currently stored users. An asterisk [*] appears in front of the user name of auto-registered users.
    When you select a user name, the user edit or delete screen appears.

The [Vender] and [Vender2] options are displayed only when the vender is connected.

Storing a user

When you tap the [Add] key, the registration screen appears. Up to 1000 groups can be registered.
For each setting, see the following " Settings".

Editing and deleting a user

When you select a user from the list, the user edit/delete screen appears.
For each setting, see the following " Settings".
A user can be deleted using the [Delete] key.

  • If the login authentication with a Fixed User is set, the "Delete All Users" option cannot be used. Users stored as factory default cannot be deleted.

Users stored as factory default

The following users are stored in the machine at the factory.

  • Administrator:
    • The administrator account of the machine, stored as factory default.
  • User:
    • This is used when network authentication is used and a login name that is not stored in the machine is entered directly. (This cannot be selected from the login user screen.)
  • Device Account:
    • User*1
  • Other User:
    • This is used when a print job is executed using invalid user information. (This cannot be selected from the login user screen.)
    For settings related to each of the users, see the following table.

User Name Administrator User Device Account Other User

Login Name

admin

users

device account

Other

Password

(Refer to the Start Guide)*1

users*1

device account*1

-

My Folder

No

No

Main Folder

No

Authentication Settings

Login Locally

-

Pages Limit Group

Unlimited*1

Authority Group *2

Admin

User*1

User*1

Guest*1

Favorite Operation Group

Following the System Settings *1

Default Billing Code

Not Set*1

*1 Items that can be changed

*2 For detailed information about each of the settings, see "List of settings and factory default settings of template groups".

Settings

Item Description
User Name

This user name is used as the key name in the authentication screen, the user name for document filing, and the sender name. If you want to use the " Automatically print stored jobs after login" function, register up to 16 double-byte characters.

Apply User Name to Log-in Name *1

Select this to enter the entered user name in the login name.

Factory default settings:
Disabled

Initial

This determines where the user name will appear in the user list. Enter a maximum of 10 characters for the initials.

Index

Select a custom index to be stored. The custom index names are the same as those used in the address book.

Factory default settings:
User1

Login Name*1

Login name/password Enter the login name to be used when setting authentication. Enter the password, consisting of 1 to 255 characters, that is used for user authentication by login name and password (the password is optional).

Password*1, *3

Enter the password used when setting the authentication by login name / password using 1 to 255 characters. (Optional) After entering the password, enter once again in "Password (for confirmation)".

Change PIN Code/Password

Check this when you want to change the set password. (Displayed when modifying/deleting.)

Factory default settings:
Disabled

Release Operation Lock Status

Displayed when login has failed, and subsequent login to the printer is not possible. Tap the [Execute] to clear this login lock, and allow the user to log in again.

User Number*2

Enter a user number in 5 to 8 digits.

E-mail Address

Enter the e-mail address that is used in the sender list and for LDAP authentication.

Home Directory Path

Enter for the home directory path.

Use Login Name for User Authentication

Set whether or not the login name for user authentication will be the same as the user name for home directory path authentication.

Factory default settings:
Enabled

User Name

Enter for the user name for home directory path authentication.

Password

Enter a maximum of 255 numeric digits for the password for home directory path authentication.

Change PIN Code/Password

Check this when you want to change the set password. (Displayed when modifying/deleting.)

Factory default settings:
Disabled

Authentication Settings *1

Select either [Login Locally], [Network Authentication] (when LDAP is enabled) or [Active Directory] (when Active Directory is enabled) for authentication.

Factory default settings:
Login Locally

Authentication Server

When the [Network Authentication] is selected, select the server to be used for user authentication from the LDAP server list that is stored using Setting mode (Web version).

User Group

Set a group to which the user belongs. Up to 8 groups can be assigned.

Pages Limit Group

Specify the page limit for the user by selecting one of the stored page limit groups. For more information, see " Pages Limit Group".

Factory default settings:
Unlimited

Authority Group

Specify the user authority by selecting one of the stored authority groups. For more information, see " Authority Group".

Factory default settings:
User

Favorite Operation Group

The favourite operation group is displayed when the user logs in.

To change the settings, select [User Control] in Setting mode (Web version).

Factory default settings:
Following the System Settings

Default Billing Code

Set the Main Code and Sub Code when the user logs in.

Factory default settings:
Not Set

My Folder

Store a folder to be used for document filing as the dedicate user folder (or My folder). A stored folder can be selected, or you can create and specify a new folder.

*1 It is not displayed when "User Number" is selected for the authentication method.

*2 It is displayed when "User Number" is selected for the authentication method.

*3 When using network authentication, the password registered in the LDAP server is used, so there is no need to set it.

Custom Index

You can change the custom index name.
Tap the custom index name on the list to edit it.
Delete the previously entered characters and enter a new name.

Organization /Group List

This is used to store user groups.
Tap each group name to enter them directly.

User Information Print

Prints the following item lists.

  • User List
  • List of Number of Pages Used
  • Page Limit Group List *
  • Authority Group
  • Favorite Operation Group List*
  • All User Information Print
Select each item and tap the [Print] key to print it out.

* Cannot be printed when no groups are stored.

In All User Information Print, the following items are handled by 2-sided printing on an item basis.
  • User List
  • List of Number of Pages Used
  • Pages Limit Group
  • Favorite Operation Group

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