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Document Filing Settings

Condition Settings

Document filing settings are described below.
Tap the [Document Filing Settings] key to configure the settings.

Default Mode Settings

Specifies which mode, Sharing or Confidential, is used as the default mode when storing a file.
When [Confidential Mode] is selected, the [Confidential] checkbox is set to on the information screen for filing.

Factory default settings:
Sharing Mode

Sort Method Setting

Selects an order of display files stored in the Main Folder, Custom Folder, and Quick File Folder. Select one of the following settings:

  • File Name
  • User Name
  • Date
  • Factory default settings:
    Date

    Administrator Authority Setting

    For files and user folders that have a password, this setting allows the administrator password to be entered instead of the password when accessing the file or folder.
    Also, you can change the preset ratio if necessary.

    Factory default settings:
    All Invalid

    Delete All Quick Files

    Deletes all files from the Quick File folder except for protected files.
    Delete
    Tap this key to start deletion of all files immediately.
    Delete quick files at power up.(Protected files excluded)
    This is used to automatically delete all files in the Quick File Folder (with the exception of protected files) when the [Power] button is turned "On".

    Factory default settings:
    Enable

    The condition of the machine may prevent deletion in some cases.

    Image Orientation

    Changes the image orientation.

    Factory default settings:
    Portrait

    Default Color Mode Settings

    Selects the default settings for black & white and color when Scan to Local Drive is used.
    The following settings can be configured.

  • Auto
  • Full Color
  • Grayscale
  • Mono2
  • Factory default settings:
    Auto, Mono2
    Disable Change of B/W Setting in Auto Mode
    Disables black & white settings from the base screen when the color mode is set to Auto.
    Factory default settings:
    Disable

    Default Exposure Settings

    Default exposure settings for document filing can be configured.
    Select [Auto] or [Manual].
    If you select [Manual], set the exposure to one of 5 levels.

    Factory default settings:
    Auto

    Default Original Image Type

    Select the original type beforehand to enable scanning at a resolution suitable for the original.
    The following settings can be configured.

  • Text/Printed Photo
  • Text/Photo
  • Text
  • Photo
  • Printed Photo
  • Map
  • Factory default settings:
    Text

    When the exposure is set to [Auto], a default original type cannot be selected.

    Initial Resolution Settings

    One of the following resolutions can be selected for the default resolution for transmission.

  • 100x100dpi
  • 150x150dpi
  • 200x200dpi
  • 300x300dpi
  • 400x400dpi
  • 600x600dpi
  • Factory default settings:
    200x200dpi

    Disable Text/Stamp functions for Reprinting

    When a stored file is retrieved and printed, the printing functions are disabled.
    This function prevents an inconsistency of the date between the original data and output data and others.

    Factory default settings:
    Disable

    Batch Print Settings

    Set whether or not the [All Users] key and the [User Unknown] key are prohibited in the user name selection screen when printing all files.

    Factory default settings:
    Selection of [All Users] is not allowed.:Enable, Selection of [User Unknown] is not allowed.:Enable

    Print Order Setting for the Batch Print/Multi-File Print

    Sets whether the files are ordered by date (newer/older) or by file name (ascending/descending).

    Factory default settings:
    Date (Dsc.)

    Erase Width Adjustment

    This is used to set the default erase width for erase function.
    Specify a value from 0" (0 mm) to 1" (20 mm) in increments of 1/8" (1 mm) for both edge erase and center erase.

    Factory default settings:
    Edge Clearance Width:1/2" (10mm), Center Clearance Width:1/2" (10mm)

    Card Shot Settings

    This is used to set the default original size for the card shot function.
    Specify a value from 1" (20 mm) to 8-1/2" (210 mm) in increments of 1/8" (1 mm) for both the X (horizontal) and Y (vertical) dimensions of the original.

    Factory default settings:
    Original Size:X: 3-3/8" (86 mm), Y: 2-1/8" (54 mm)
    Fit to Store Size
    Always displays the [Fit to Store Size] key on the card shot screen.
    Factory default settings:
    Disable

    Setting of store/delete after file print

    Select whether or not to save or delete a file after printing.

    Factory default settings:
    Store

    Default Setting of PDF Format for PC Browsing

    You can set the initial file format of public PDF or the file for download which is created during execution of each job.
    B/W, Compression Mode
    Set the compression format for B/W,and the compression rate for Color/Grayscale.
    For B/W, select from uncompressed, MH (G3), MMR (G4).
    For Color/Grayscale, select the file compression ratio from Low, Medium, and High.
    Settings during each job execution
    When each of copy, printer, scanner, Internet fax, fax, or stored scan data is executed, you can specify to create a public PDF and to set the resolution of public PDF.

    Factory default settings:
    B/W:Compression Mode:MMR(G4) Color/Grayscale :Compression Ratio:Middle Copy:Disable, Apply the resolution at job execution:Disable, Resolution:200dpi×200dpi Printer:Disable, Apply the resolution at job execution:Disable, Resolution:200dpi×200dpi Scanner:Disable, Apply the resolution at job execution:Disable, Resolution:200dpi×200dpi Internet fax:Disable, Apply the resolution at job execution:Disable, Resolution:200dpi×100dpi FAX:Disable, Apply the resolution at job execution:Disable, Standard Scan to Local Drive:Disable, Apply the resolution at job execution:Disable, Resolution:200dpi×200dpi

    Document Output Options

    The use of a stored file can be allowed or prohibited by operation type and by the mode from which the file was stored.

    The items that appear will vary depending on the functions that have been added to the machine.
    Item Description

    Print

    For each mode, select whether or not printing of stored files is allowed.

    Factory default settings:
    Copy: Enable, Printer: Enable, Scan Send: Disable, Internet Fax Send(Incl. PC-I-Fax): Disable, Fax Send(Incl. PC-Fax): Enable, Scan to Local Drive: Enable

    Scan Send

    For each mode, select whether or not fax transmission of stored files is allowed.

    Factory default settings:
    Copy: Disable, Printer: Disable, Scan Send: Enable, Internet Fax Send(Incl. PC-I-Fax): Disable, Fax Send(Incl. PC-Fax): Disable, Scan to Local Drive: Enable

    Internet Fax Send(Incl. PC-I-Fax)

    For each mode, select whether or not fax transmission of stored files is allowed.

    Factory default settings:
    Internet Fax Send(Incl. PC-I-Fax): Enable

    Fax Send(Incl. PC-Fax)

    For each mode, select whether or not fax transmission of stored files is allowed.

    Factory default settings:
    Copy: Disable, Printer: Disable, Scan Send: Disable, Internet Fax Send(Incl. PC-I-Fax): Disable, Fax Send(Incl. PC-Fax): Enable, Scan to Local Drive: Disable

    Document Filing Control

    This setting can be set on this machine. This setting is the same as the registration method of " Custom Folder".

    Automatic Deletion of File Settings

    Document filing settings are described below. Tap the [Document Filing Settings] key to configure the settings.
    Time and folder settings can be configured to have files in specified folders (stored by document filing) automatically deleted at a specified time. Up to 3 settings can be stored to be automatically deleted.
    The procedure for using this function is as follows:

    1. Select [Setting 1], [Setting 2], or [Setting 3].
    2. Set the time and date for automatic deletion.
    3. Select the desired folder.
    4. Specify whether or not protected files and confidential files are to be deleted.
    5. Enable the stored settings.

    Item Description

    Schedule

    Select an automatic deletion cycle. Select from [Delete by Schedule], [Delete at Specified Time after Specified Days Have Elapsed] or [Delete after Specified Time Has Elapsed].

    Delete by Schedule

    Every Day: Auto deletion every day at the specified time.

    Every Week: Auto deletion at the specified time on the specified day of the week.

    Every Month: Auto deletion at the specified time on the specified day of the month.

    Delete at Specified Time after Specified Days Have Elapsed

    The file is automatically deleted at the specified time after the specified number of days have passed since the file was saved.

    Elapsed date and time: Set the elapsed date and time.

    Delete time: Automatically deletes at the specified time.

    Delete after Specified Time Has Elapsed

    Delete on the hour after specified amount of time has elapsed from the time file was stored.

    1 hour/2 hours/3 hours/6 hours/8 hours/12 hours

    Factory default settings:
    Delete by Schedule, Every Day

    Folders

    To select individual folders, select [Folder Select] and select any folder. To select all folders, including the folder currently being created, select [All Folders (Including folders registered hereafter)].

    Delete Protected File

    Enable this setting to include protected files in the deletion.

    Factory default settings:
    Enable

    Delete Confidential File

    Enable this setting to include confidential files in the deletion.

    Factory default settings:
    Enable

    Delete Now

    When this is executed with a folder selected, all files in the folder will be immediately deleted regardless of the date and time setting.

    Executing automatic deletion during Auto Power Shut-Off.

    (If this is not selected, the files will be deleted after the machine wakes from auto power shut-off mode.)
    Execute Auto Deletion even if Auto Power Shut-Off is enabled. When the checkbox is not selected ( ), the files will be deleted after the machine wakes from auto power shut-off mode.

    Factory default settings:
    Disable

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    Version 03a / bpb550wd_usr_03a _us

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