FORWARDING RECEIVED DATA

FORWARDING RECEIVED INTERNET FAX DATA (FAX DATA FORWARD)

When the machine cannot print because it is out of paper or out of toner, received Internet faxes are forwarded to another previously registered Internet fax address (including direct SMTP).

Forwarding is not possible if no faxes were received or a forwarding fax number is not programmed.
If some pages of a fax that is being forwarded were successfully printed, only those pages that were not printed will be forwarded.
If forwarding was not successful because the transmission was cancelled or a communication error occurred, the faxes that were to be forwarded will return to the print queue on the machine.
If a PIN Code entry screen appears after tapping the [OK] key, "Hold Setting for Received Data Print" has been enabled. Enter the PIN Code using the numeric keys to begin forwarding.

PRINTING A PIN CODE-PROTECTED FAX (Hold setting for received data print)

Tap the [Settings] key on the Home screen.

Select the [System Settings] key and tap the [Image Send Settings] key.

Tap the [Fax Data Receive/Forward (Manual)] key.

To start forwarding, tap the [Execute] key of "Forward Received Data" in "I-Fax Settings".

FORWARDING RECEIVED DATA TO PRESET DESTINATIONS (INBOUND ROUTING SETTINGS)

Received Internet faxes are automatically forwarded to a fax destination number, an Internet fax address, an e-mail address, a file server address, a desktop address, or a network folder address.
Received data can be forwarded to the specified destinations without being printed.

In setting mode (Web version), configure the inbound routing settings. For the procedure for accessing the setting mode (Web version), see Start Guide.
The following explanation assumes that the setting mode (Web version) has been accessed with administrator rights.

Whether or not to forward data for each forwarding table can be quickly set.
In "Settings (administrator)", select [Image Send Settings] → [Inbound Routing (Forwarding/Storing) Settings] → [Administration Settings] → [Inbound Routing], and tap [Enable]/[Disable] on the displayed forwarding table to switch the settings.

When faxes forwarded using this function are printed at the forwarding destination, the date and time of reception cannot be printed on the faxes. ("Receiving Date & Time Print" is disabled.)
The received data is not forwarded to a hyperlink destination that is registered in the specified address.
A direct SMTP address cannot be specified as a forwarding destination.

In "Settings (Web version)", click [System Settings] → [Image Send Settings] → [Inbound Routing (Forwarding/Storing) Settings] → [Administration Settings].

In "Inbound Routing", select [Enable] and click the [Submit] button.

Users without administrator rights can be prohibited from storing, editing, and deleting forwarding tables in this screen, and from specifying which table is used. To do so, set the checkboxes for the following items to

Disable Registration of Forward Table
Disable Change/Delete of Forward Table
Disabling of Forward Condition Change

Specify in [Print Style Setting] whether or not to have the machine to print the faxes to forward when inbound routing is enabled. After the settings are completed, be sure to click the [Submit] button.

[Always Print]: Always prints received data before forwarding the data.
[Print at Error]: Prints received data only when an error prevents forwarding.
[Save Only at Error]: Saves received data only when an error prevents forwarding. For the saved data, the error address can be confirmed and the data can be resent.

Click [Sender Address Registration] in the [Inbound Routing (Forwarding/Storing) Settings] menu in the "Settings (Web version)".

Enter the sender address or fax number in "Internet Fax Address" or "Fax Number" as appropriate, and click the [Add to List] button.

The sender address or number you entered will be added to the "Address to be Entered" list.

Enter the address directly (maximum of 1500 characters) or select the address from a global address book by clicking the [Global Address Search] button.
To store multiple sender addresses or fax numbers, repeat these steps.

If you wish to have only faxes from specified addresses forwarded, store the desired sender addresses.
A maximum of 500 sender numbers/addresses can be stored.
To delete an entered address, select the address in "Address to be Entered" and click the [Delete] button.

When you have finished adding addresses, click the [Submit] button.

Click [Inbound Routing Settings] in the "Inbound Routing (Forwarding/Storing) Settings" menu in the "Settings (Web version)" menu and click the [Add] button.

Enter a "Table Name".

A maximum of 50 forwarding tables can be stored.

Select the sender whose faxes will be forwarded.

To forward all received data, select [Forward All Received Data].
To forward only data received from specific senders, select [Forward received data from specified senders only.]. To forward all data except data from specific senders, select [Forward all received data except that from specified senders.]. Select the appropriate senders from the list and click the [Add] button.

When selecting senders from the "Sender Number/Address Setting" list, you can use the [Shift] key or the [Ctrl] key on your keyboard to select multiple senders.

Select the forwarding conditions.

To always forward received data, select [Always Forward].
To specify a day and time on which received data will be forwarded, select [Forward received data only on specified days.] and select the checkbox ( ) of the desired day of the week. To specify a time, select the [Set Forwarding Time] checkbox ( ) and specify the time.

Up to three forwarding day and time settings can be set for one forwarding table, and a forwarding destination can be set for each set time. To configure these settings, use the [Forward Condition] tabs to access each setting.

Select the file format.

The format can be set separately for each forwarding address (for each of forwarding addresses 1, 2, and 3 in the table).

Images forwarded in TIFF format may not be displayed correctly in some recipient environments.
If the Internet fax address is selected as a recipient, data is forwarded in TIFF regardless of the specified format.
If a fax number is selected as a recipient, the file format is ignored.

Select the recipient from the address book.

You can specify multiple registered addresses or telephone numbers from the address book of the machine.
Up to 1,000 recipients can be registered for Recipients 1, 2, and 3 in total. When you select the recipients from the address book, up to 400 recipients can be registered for network folder, FTP/Desktop, Internet fax, and fax.

A direct SMTP address cannot be specified as a forwarding destination.

Enter a recipient directly and specify the recipient.

Specify this information if necessary.
Enter an E-mail address, an Internet fax address, or a fax number directly and tap the [Add to forwarding destinations] key.
When you specify an E-mail address or a fax number, you can use the global address search.
When you specify a fax number, also specify the sending line and international correspondence mode.
When enter the recipients directly, up to 100 recipients can be registered for E-mail address, network folder, FTP/Desktop, Internet fax, and fax.

Click [Submit].

Click [Inbound Routing Settings] in the "Inbound Routing (Forwarding/Storing) Settings" menu in the "Settings (Web version)" menu.

From the forwarding table, select [Forward to All Forward Destinations] or [Forward based on Forward Condition].

Select [Always Forward] or [Forward received data only on specified days.] from the forwarding table.

The forwarding permission settings that appear here are linked to the forwarding conditions set in step 9.
If you wish to use different forwarding conditions than those set in step 9, set the forwarding permission settings.

To use the inbound routing function, enable the forwarding tables that you wish to use from among the stored tables.
To delete a forwarding table, click the checkbox next to the table name so that it is selected ( ) and click [Delete].

Click [Submit].

SAVING RECEIVED FAXES TO THE MACHINE'S LOCAL DRIVE (INBOUND ROUTING)

Received faxes can be saved to the machine's local drive. Saved faxes can be viewed on a computer.
Set PDF, TIFF (multi) or TIFF (signal) for the saved Internet faxes.
You can also receive notification of the storage result or storage folder by E-mail.
Received faxes are saved in the following directory:
\\MFP\faxreceive

Up to 500 files can be stored in one folder as received data.
The "faxreceive" folder contains files of "Settings for Local Drive Storing of Received Data".
The folder is automatically created.
The folder name is automatically assigned based on the setting of "Settings for Local Drive Storing of Received Data" in the received data save settings.

How to save received faxes to the local drive

In "Settings (administrator)", click [System Settings] → [Network Settings] → [Public Folder / NAS Setting]. (Administrator rights required.)

Select [Allowed] in "faxreceive:Use of Storage" and click the [Submit] button.

Settings for saving received faxes to the local drive

In Setting mode (administrator), click [System Settings] → [Image Send Settings] → [Inbound Routing (Forwarding/Storing) Settings] → [Inbound Routing (Storage) Settings] → [Settings for Local Drive Storing of Received Data]. (Administrator rights required.)

Data that can be saved are received faxes and received Internet faxes. Confidential reception and polling reception faxes cannot be saved.
Depending on the setting, received faxes that cannot be saved because of the file number limit or other reason are either printed or saved in the inbound routing error box.

FORWARDING RECEIVED DATA MANUALLY

Received faxes can be forwarded manually after receipt.
This function is available when [System Settings] → [Image Send Settings] → [Common Settings] → [Condition Settings] → [Preview Setting] → [Received Data Image Check Setting] is enabled * in "Settings (administrator)".

When data is received,

is shown at the top of the screen.

In the System Information, tap the [Check Received Data.].

The received data is listed.

You can also display the received data list by tapping the job status display and tapping [Check Received Data] on the action panel of Job Status screen.

Tap the key of the received data you wish to forward, and tap [Forward to Other Address].

Tap to show thumbnails of received images (Thumbnail screen). The list view or thumbnails view can be changed depending on the setting mode.
Multiple sets of received data can be selected.

When you select a single received data only, you can tap [Check Image] on the action panel and check the image on the preview screen.

Select the destination from the Address Book screen, and tap the [Start] key.