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USER AUTHENTICATION

User authentication restricts the use of the machine to users that have been registered. The functions that each user is allowed to use can be specified, allowing the machine to be customized to meet the needs of your workplace.
When the administrator of the machine has enabled user authentication, each user must log in to use the machine. There are different types of user authentication, and each type has a different login method.
For more information, see the explanations of the login methods.
AUTHENTICATION BY USER NUMBER
AUTHENTICATION BY LOGIN NAME/PASSWORD
QUICK AUTHENTICATION
For the settings that are required for user authentication, refer to USER CONTROL.

AUTHENTICATION BY USER NUMBER

The following procedure is used to log in using a user number received from the administrator of the machine.
When starting the machine, the login screen appears.
When controlled by user number

  • If "A Warning when Login Fails" is enabled in the system settings, the operation panel will be locked for five minutes if an incorrect user number is entered three times in a row.
  • Contact the machine administrator to check the user number assigned for you.

    • Enter your user number (5 to 8 digits) using the numeric keys.

    Each entered digit will be displayed as " ".

    Tap the [OK] key.

    If the entered user number is authenticated, the number of remaining pages that the user can copy or scan is displayed.
    When a limitation is set for the number of pages that a user can use, the use count for the user that has logged in is displayed.
    • To limit the number of pages that a user can use:
      • In "Settings (administrator)", select [User Control] → [Access Control Settings] → [Pages Limit Group].
    • To hide the number of pages that can be used after login:
      • In "Settings (administrator)", disable [System Settings] → [Authentication Settings] → [Default Settings] → [Display Usage Status after Login].
    • To change the message display time:
      • In "Settings" (administrator)", select [System Settings] → [Common Settings] → [Operation Settings] → [Condition Settings] → [Message Time Setting].
    When the user number is an 8-digit number, this step is not necessary. Login takes place automatically after the user number is entered.

    When you have finished using the machine and are ready to log out, tap [Logout].

    AUTHENTICATION BY LOGIN NAME/PASSWORD

    This method enables users to log in using a login name and password received from the administrator of the machine or the administrator of the LDAP server.
    When starting the machine, the login screen appears.
    When controlled by login name and password

    • Different items may appear in the screen when LDAP authentication is used.
    • When LDAP authentication is used, the [E-mail Address] key may appear, depending on the authentication method. Tap the [E-mail Address] text box and enter your e-mail address.
    • If "A Warning when Login Fails" is enabled in the system settings, the operation panel will be locked for five minutes if an incorrect login name or password is entered three times in a row. Contact the machine administrator to check the login name/password assigned to you.
    • To set [A Warning when Login Fails]:
      • In "Settings (administrator)", select [System Settings] → [Authentication Settings] → [A Warning when Login Fails].
    • To store a user name:
      • In "Settings (administrator)", select [User Control] → [User Settings] → [User List]. Also register detailed information such as the login name, user number, and password. Ask the administrator of the machine for the information that you need to use the machine.

    Enter the login name.

    Entering using the soft keyboard
    If user name registration has not been performed in setting mode, a user only using LDAP authentication should tap the [Login Name] text box and enter the login name using the soft keyboard.
    Selecting from a list
    Tap the [Select from List] key and select a user name from the User List screen.
    LDAP authentication can be used when the administrator of the server provides LDAP service on the LAN (local area network).

    Enter the password.

    Enter the from the soft keyboard.
    If you are logging in to an LDAP server, enter the password that is stored with your LDAP server login name.
    Each entered character will be displayed as " ". After entering, tap the [OK] key.
    When authentication is by LDAP server and you have different passwords stored in "User List" and in the LDAP server, use the password stored in the LDAP server.
    To have the user name and password registered:
    In "Settings (administrator)", select [User Control] → [User Settings] → [User List].
    When registering the LDAP server, change the information for [Auth to] as required.
    • When selecting from the User List screen:
      • The LDAP server you are connecting to has been registered upon user registration, and so the target server to which authentication should be directed appears when the login name is selected. Go to step 3.
    • When entering from the soft keyboard:
      • Tap [Auth to] and select the LDAP server to log in.

    Tap the [OK] key.

    If the entered login name and password are authenticated, the number of remaining pages that the user can copy or scan is displayed.
    When a limitation is set for the number of pages that a user can use, the use count for the user that has logged in is displayed.
    • To limit the number of pages that a user can use:
      • In "Settings (administrator)", select [User Control] → [Access Control Settings] → [Pages Limit Group].
    • To hide the number of pages that can be used after login:
      • In "Settings (administrator)", disable [System Settings] → [Authentication Settings] → [Default Settings] → [Display Usage Status after Login].
    • To change the message display time:
      • In "Settings" (administrator)", select [System Settings] → [Common Settings] → [Operation Settings] → [Condition Settings] → [Message Time Setting].

    When you have finished using the machine and are ready to log out, tap [Logout].

    QUICK AUTHENTICATION

    When operating the machine, this enables easy authentication by tapping a preconfigured icon.

    • Up to 20 users can be registered.
    • Only the machine supports quick authentication. Web page authentication and authentication from a printer driver cannot be used. To use web page authentication and authentication from a printer driver, enter to authenticate.
    • Quick authentication cannot use IC card authentication or device account mode.
    • If [A Warning when Login Fails] is enabled in the system settings, the operation panel will be locked for five minutes if an incorrect password is entered three times in a row. Contact the machine administrator to check the password assigned to you.
    To use quick authentication:
    In "Settings (administrator)", enable [System Settings] → [Authentication Settings] → [Default Settings] → [Enable Quick Login].
    For the authentication server settings, set "Login Locally", and for the authentication method settings, set "Login Name/Password".

    Register users with quick authentication

    When registering users with quick authentication, the User Administration Settings and Web page settings used when registering normal users cannot be used. Registration is carried out on the quick authentication login screen.

    Tap [Add user/ Edit user registration] on the action panel.

    Tap the position you wish to register.

    This switches to the user registration screen.
    When tapping an icon that is already registered, this switches to the user information edit screen.
    Details to edit are the same as the settings details in registering a new user screen. See step 3 when editing.

    Enter user information, and tap the [Register] key.

    Specify the user icon, Login Name, E-mail Address, Password, and Password (confirmation). Tap the items to register, and enter necessary details.
    • Tap "Change icon(s)" on the action panel, and the icon selection screen appears. Select the desired icon to configure.
    • Login Name is displayed together with the icon. Ensure this is entered.
    • When editing user information, the Password cannot be changed. "Password" and "Password (confirmation)" will not be displayed on the edit screen.
    To delete a registered user
    Tap [Add user/ Edit user registration] on the action panel, then tap the icon of the user to delete. Tap [Delete] on the action panel, and then tap the [Delete] key in the displayed confirmation message.
    User editing and deleting from User Administration Settings and Web page
    Users cannot be registered from User Administration Settings and the Web page, but users registered using quick authentication are displayed in the User List. Editing and deletion of user data is possible from the User List. Configure the User List from [User Control] → [User Settings] → [User List] in the "Settings (administrator)".

    Authenticating the machine using quick authentication

    Tap the icon.

    If a password is not set, then login will close at this time.

    If setting a Password, enter the Password.

    Enter the Password from the soft keyboard.
    Entered text is displayed with "*". After entering the Password, tap the [OK] key.

    When you have finished using the machine and are ready to log out, tap [Logout].

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