Access Control Settings

Pages Limit Group

This is used to register the page limit settings in advance for each group. The page limit for each user is specified by selecting one of these registered groups when the user is registered.

[Add] key

List Display

Storing page limit groups

When you tap the [Add] key, the registration screen appears. Up to 20 groups can be registered.
For each setting, see the following " Settings".

Editing a page limit group

Selecting a group from the list displays the edit screen for that group.
For each setting, see the following " Settings".
To return a group to the factory default state, set "Select the Group Name to be the Registration Model" to "Unlimited" on the edit screen.

Settings

Item	Description
Group Name	Store a name of group (up to 32 characters).
Select the Group Name to be the Registration Model	Select one of the previously stored groups for use as a template for the new group. When selected, the settings of this group are applied.
Function Names	The name of the functions that can be configured is displayed. Set a limit for each function.
Page Limit	When [Prohibited] is selected for a mode, input from the mode is prohibited. When [Unlimited] is selected for a mode, there is no limit to the number of pages that can be input/output in that mode. When [Limited] is selected, enter a page limit (1 to 99999999 pages).

Machine Page Limit Setting

Sets the page limit for the machine.

Settings

Item	Description
Function Names	The name of the functions that can be configured is displayed. Set a limit for each function.
Page Limit	When [Prohibited] is selected for a mode, input from the mode is prohibited. When [Unlimited] is selected for a mode, there is no limit to the number of pages that can be input/output in that mode. When [Limited] is selected, enter a page limit (1 to 99999999 pages).

Authority Group

This is used to store the settings relevant to user authorities in advance for each group. The authority of each user is specified by selecting one of these registered groups when the user is registered.

[Add] key

List Display

Storing authority groups

When you tap the [Add] key, the registration screen appears. Up to 20 groups can be registered. For detailed information about each of the settings, see "List of settings and factory default settings of template groups".

Editing an authority group

Selecting a group from the list displays the edit screen for that group. For detailed information about each of the settings, see "List of settings and factory default settings of template groups".
To return a group to the factory default state, select the group from the list and select any of options [Return to the Administrator Authority], [Return to the system administrator authority.], [Return to the User Authority], [Return to the Guest Authority] and [Return to the scanner prohibited authority.].
Tapping the [Execute] key resets the group status to the factory default.

Item	Description
Group Name	Store a name of group (up to 32 characters).
Select the Home Screen to be the Registration Model	Select one of the previously stored groups for use as a template for the new group. When selected, the settings of this group are applied. When selected, the settings of this group are applied.
Select the Home Screen to be the Registration Model	The factory default groups and their settings are shown below.
	Admin	System Administrator	User	Guest	Scanner Prohibited Authority
Job Settings
Copier
Approval Setting	Allowed	Allowed	Allowed	Allowed	Allowed
Special Modes Usage	Allowed	Prohibited	Allowed	Prohibited	Allowed
Sending while copying	Allowed	Allowed	Allowed	Allowed	Allowed
Creation of PDF for PC Browsing	Allowed	Prohibited	Allowed	Allowed	Allowed
Printer
Approval Setting	Allowed	Prohibited	Allowed	Allowed	Allowed
FTP Pull Print	Allowed	Prohibited	Allowed	Prohibited	Allowed
USB Memory Direct Print	Allowed	Prohibited	Allowed	Prohibited	Allowed
Network Folder Pull Print	Allowed	Prohibited	Allowed	Prohibited	Allowed
Sending while printing	Allowed	Allowed	Allowed	Allowed	Allowed
Creation of PDF for PC Browsing	Allowed	Prohibited	Allowed	Allowed	Allowed
Approval Setting to Use Toner Save Mode	No Toner Save	No Toner Save	No Toner Save	No Toner Save	No Toner Save
Image Send
Approval Settings for Each Mode
E-mail FTP Desktop Network Folder Scan to Ext.Memory Dev. PC Scan Internet Fax Send PC-I-Fax Send Fax Send PC-Fax Send	All allowed	All prohibited	All allowed	All allowed	All prohibited
Colour Scan	Allowed	Prohibited	Allowed	Prohibited	Allowed
Special Modes Usage	Allowed	Prohibited	Allowed	Prohibited	Allowed
Registration/Deletion of Program	Allowed	Prohibited	Allowed	Prohibited	Allowed
Creation of PDF for PC Browsing	Allowed	Prohibited	Allowed	Allowed	Allowed
Access to Fax Data	Allowed	Allowed	Allowed	Allowed	Allowed
Approval Setting for Addressing
Approval Setting for Direct Entry Approval Setting to Use a Local Address Book Approval Settings to Use a Global Address Book	All allowed	All allowed	All allowed	All allowed	All allowed
Document Filing
Scan to Local Drive
Colour Scan	Allowed	Prohibited	Allowed	Only Black & White Allowed	Allowed
Special Modes Usage	Allowed	Prohibited	Allowed	Prohibited	Allowed
Creating Downloadable File	Allowed	Prohibited	Allowed	Allowed	Allowed
Prints (Document Filing)
Approval Setting	Allowed	Prohibited	Allowed	Allowed	Allowed
Special Modes Usage	Allowed	Prohibited	Allowed	Prohibited	Allowed
Document Filing Image Check
Approval Setting	Allowed	Prohibited	Allowed	Prohibited	Allowed
Display only the Files of Logged-in Users	Prohibited	Prohibited	Allowed	Allowed	Allowed
Sharp OSA
Approval Setting to Use a Sharp OSA	Allowed	Prohibited	Allowed	Allowed	Allowed
Common Functions
Approval Settings for 2-Sided Print	All allowed	All allowed	All allowed	All allowed	All allowed
Change Billing Code	Allowed	Allowed	Allowed	Allowed	Allowed
Output Approval Settings	All allowed	All prohibited	All allowed	All prohibited	All allowed
Security
Document Filing Approval Setting:Quick File Mode/Sharing Mode	Prohibited	Prohibited	Prohibited	Prohibited	Prohibited
Document Filing Approval Setting:Confidential Mode	Allowed	Prohibited	Allowed	Prohibited	Allowed
Print Jobs Other than Print Hold Job	Allowed	Allowed	Allowed	Allowed	Allowed
Pattern Print Input - Direct Entry	Allowed	Prohibited	Allowed	Prohibited	Allowed
Machine Settings
Total Count	Allowed	Allowed	Allowed	Prohibited	Allowed
Device / Network Status	Allowed	Allowed	Allowed	Prohibited	Allowed
Power Reset	Allowed	Allowed	Prohibited	Prohibited	Prohibited
List for User	Allowed	Allowed	Allowed	Prohibited	Allowed
List for Administrator	Allowed	Allowed	Prohibited	Prohibited	Prohibited
Address Registration	Allowed	Allowed	Allowed	Prohibited	Allowed
Document Filing Folder Registration	Allowed	Allowed	Allowed	Prohibited	Allowed
User Control (Admin)	Allowed	Allowed	Prohibited	Prohibited	Prohibited
User Control (User)	Allowed	Allowed	Allowed	Prohibited	Allowed
Home Screen Settings	Allowed	Allowed	Prohibited	Prohibited	Prohibited
Copy Settings	Allowed	Allowed	Prohibited	Prohibited	Prohibited
Printer Settings (Admin)	Allowed	Allowed	Prohibited	Prohibited	Prohibited
Printer Settings (User)	Allowed	Allowed	Allowed	Prohibited	Allowed
Image Send Settings > Common Settings	Allowed	Allowed	Prohibited	Prohibited	Prohibited
Scan Settings	Allowed	Allowed	Prohibited	Prohibited	Prohibited
Fax Settings	Allowed	Allowed	Prohibited	Prohibited	Prohibited
I-Fax Settings	Allowed	Allowed	Prohibited	Prohibited	Prohibited
Fax Data Receive/Forward (Manual)	Allowed	Allowed	Allowed	Prohibited	Allowed
Inbound Routing (Forwarding/Storing) Settings (Admin)	Allowed	Allowed	Prohibited	Prohibited	Prohibited
Inbound Routing (Forwarding/Storing) Settings (User)	Allowed	Allowed	Allowed	Prohibited	Allowed
Metadata Entry	Allowed	Allowed	Prohibited	Prohibited	Prohibited
Document Filing Settings	Allowed*	Allowed*	Prohibited	Prohibited	Prohibited
Sharp OSA Settings	Allowed	Allowed	Prohibited	Prohibited	Prohibited
Paper Settings (Bypass Tray Excluded)	Allowed	Allowed	Allowed	Prohibited	Allowed
Paper Settings (Bypass Tray)	Allowed	Allowed	Allowed	Prohibited	Allowed
Operation Settings	Allowed	Allowed	Prohibited	Prohibited	Prohibited
Keyboard Settings	Allowed	Allowed	Prohibited	Prohibited	Prohibited
Device Control	Allowed	Allowed	Prohibited	Prohibited	Prohibited
Machine Identification Settings	Allowed	Allowed	Prohibited	Prohibited	Prohibited
Clock Adjust	Allowed	Allowed	Prohibited	Prohibited	Prohibited
Product Key	Allowed	Allowed	Prohibited	Prohibited	Prohibited
Custom Link Setting	Allowed	Allowed	Prohibited	Prohibited	Prohibited
Network Settings	Allowed	Allowed	Prohibited	Prohibited	Prohibited
Security Settings	Allowed	Allowed	Prohibited	Prohibited	Prohibited
Energy Save	Allowed	Allowed	Prohibited	Prohibited	Prohibited
System Control	Allowed	Allowed	Prohibited	Prohibited	Prohibited
Image Quality Adjustment	Allowed	Allowed	Prohibited	Prohibited	Prohibited
Shortcut Page Setting	Allowed	Allowed	Prohibited	Prohibited	Prohibited

Depending on the machine specifications and peripheral devices installed, it may not be possible to use some settings.

Favourite Operation Group

Favourite Operation Group List

For each group, you can register an environment with settings that are convenient for the group. For example, a user who speaks a different language would normally have to change the display language each time he or she uses the machine; however, by registering the language in a favourite operation group in advance, the language is automatically selected when the user logs in.

This setting can only be configured in Setting mode (Web version). It cannot be configured in the touch panel of the machine.
Depending on the machine specifications and peripheral devices installed, it may not be possible to use some settings.

Adding/editing a group

Tap the [Add] key to display the favourite operation group registration screen.
Tap a group name to display the registration screen for that favourite operation group. You can edit the group in this screen.

Settings

Item	Description
Group Name	Store a name of group.
Select the Group Name to be the Registration Model	Select one of the previously stored groups for use as a template for the new group. When selected, the settings of this group are applied.
Copy
Initial Status Settings	Select settings for Paper Tray, Exposure Type, Copy Ratio, 2-Sided, Output, Offset, Output Tray, Staple Position, Punch, Fold, Z-fold paper size, C-Fold, Accordion Fold and Half Fold.
Image Send
Initial Status Settings	Select settings for Image Orientation, Exposure, Resolution, Colour Mode, File Format Original Image Type, and OCR Setting.
Document Filing
Image Orientation	Specify the image orientation.
Initial Status Settings	Select settings for Colour Mode, Exposure, Original Image Type, and Resolution.
Prints (Document Filing)	Set the default output tray for document filing print.
System Settings
Enlarge Display Mode	Turn this option ON to display large characters on the Setting mode screen.
Original Size Detector Setting	Set the AB system and inch system for document detection.
Cancel Detection at Document Glass	Cancels the detection of the original on the platen (document glass).
Language Setting	Select the display language.
Switch the Number of Sets to be Displayed for Job Status	Select whether to display the number of progress sets or remaining sets as the job status.
Key Operation Setting	Set the key input time and Auto Key Repeat setting.
Time for Accepting Key Entry of Long Touch	Select a time when a long key touch is detected.
Double Tap Interval Setting	Select an interval when a double tap is detected.
Keys Touch Sound	Set the sound made when keys are touched.
Keyboard Select	Set the language that appears on the keyboard.
MFP Display Pattern Setting	Select the colour pattern used in the touch panel.
Automatically print stored jobs after login	When retention is enabled in the printer driver and print data has been spooled to the machine, the spooled print data is automatically printed out when the user who enabled retention logs in.
Favorite Key Setting	Select whether to follow the system settings or the registered favourite key settings.
Home Screen Settings	Select to use System Settings or use the stored home screen settings for performing Home Screen Settings.
Preview Setting: Default List/Thumbnail Display
Fax/I-Fax Reception Data	Select whether the default display format of the received fax/I-Fax list screen is list or thumbnails.
File Retrieve of Main Folder/Quick File Folder	Select whether the default display format of the document filing main folder and temporary folder screens is list or thumbnails.
File Retrieve of Custom Folder	Select whether the default display format of the document filing custom folder screen is list or thumbnails.
File Retrieve of Direct Print	Select whether the default state of the file list screen for direct print shows the folders as a list or as thumbnails.

Returning a favourite operation group to "Unlimited"

To return a selected favourite operation group to the factory default state, select the checkbox ( ) to the left of "No." and tap the [Return to the Defaults] key.

Favourite Key List

Assign shortcut keys to frequently used functions.
They will be displayed in the base screen of each mode.

Settings

Item	Description
Key Name	Enter a maximum of 20 characters for the favourite key name. (Up to 20 full-width characters can be entered, but only 10 will be shown on the key.)
Function Menu/Program/Other	Select the function that you wish to assign to the favourite key. The functions that can be selected vary by mode.
No Display	Enable this setting to not show favourite keys.

Item

Description

Key Name

Enter a maximum of 20 characters for the favourite key name.

(Up to 20 full-width characters can be entered, but only 10 will be shown on the key.)

Function Menu/Program/Other

Select the function that you wish to assign to the favourite key. The functions that can be selected vary by mode.

No Display

Enable this setting to not show favourite keys.

Home Screen List

Home screen settings must be previously stored.
Select a home screen when registering Favourite Operation Group List.

Item	Description
Name	Enter a maximum of 32 characters for the home screen name.
Select the Group Name to be the Registration Model	Select one of the previously stored home screens as a template for the new home screen. When selected, the settings of this home screen are applied.
Key Layout of the Screen	The layout of the keys in the home screen is displayed.
Key Transparency Setting	Sets the transparency of the shortcut keys as a percentage.
Home Button	Registers the function to use for the selected key number.
Display Toner Quantity	Select this to display the toner level in the fixed area.
Fix Key	Registers the function to use for the selected key number. This button is displayed on all pages of the home screen.
Change Home Screen Name	Enter a home screen name to change the existing name.
Template	Select a layout pattern of the registered key.
Text Colour	Select this to display the toner level in the fixed area.

Access Control Settings

Pages Limit Group

Storing page limit groups

Editing a page limit group

Settings

Machine Page Limit Setting

Settings

Authority Group

Storing authority groups

Editing an authority group

Favourite Operation Group

Favourite Operation Group List

Adding/editing a group

Settings

Returning a favourite operation group to "Unlimited"

Favourite Key List

Settings

Home Screen List

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