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SPECIFIC FUNCTIONS

ADDING YOUR SENDER INFORMATION TO FAXES (I-FAX OWN ADDRESS SEND)

Your sender information (date, time, sender name, sender address, number of pages) is automatically added to the top of the file you transmit.

This function cannot be used in scan mode or data entry mode.

Example of the sender information printed

Date, time: The date and time of transmission.
Sender name: The sender name programmed in the machine.
Source Address.
Page numbers: Page number/total pages.
  • Storing and setting sender information Date, time: In "Settings", select [System Settings] → [Common Settings] → [Device Control] → [Clock Adjust]. Sender name, sender address: In "Settings (administrator)", select [System Settings] → [Image Send Settings] → [Common Settings] → [Own Number and Name Set] → [Sender Data Registration]. If you intend to use the I-Fax Own Address Send function, be sure to configure this information. Page numbers: Select whether or not to include page numbers using [System Settings] → [Image Send Settings] → [Internet Fax Settings] → [Send Setting] → [Printing Page Number at Receiver] in "Settings (administrator)".
  • Position of sender information The sender information is printed at the top of the scanned image data. This makes the transmission data longer than the scan size, so it may be reduced or divided onto two pages when printed by the receiving machine.

CHANGING THE PRINT SETTINGS FOR THE TRANSACTION REPORT (TRANSACTION REPORT)

A transaction report is automatically printed out to alert you when an Internet fax transmission fails or when a broadcast transmission is performed.
The transaction report contains a description of the transmission (date, start time, name of destination, time required, number of pages, result, etc.).
INFORMATION APPEARING IN THE RESULT COLUMN
Transaction reports are printed based on conditions set in the setting mode. Select different conditions for a transmission as required.

This function cannot be used in scan mode or data entry mode.
For a broadcast transmission, changes to the transaction report print conditions apply to all destinations.

Place the original.

Place the original in the document feeder tray of the automatic document feeder, or on the document glass.
AUTOMATIC DOCUMENT FEEDER
DOCUMENT GLASS

Tap the mode display to switch to the initial screen of Internet Fax mode.

CHANGING MODES

Specify the destination.

RETRIEVING A DESTINATION FROM AN ADDRESS BOOK
VIEWING A LIST OF THE SELECTED DESTINATIONS
USING A SEARCH NUMBER TO RETRIEVE A DESTINATION
ENTERING AN ADDRESS MANUALLY
SPECIFYING A NETWORK FOLDER
RETRIEVING A DESTINATION FROM A GLOBAL ADDRESS BOOK
RETRIEVING A DESTINATION FROM A MOBILE ADDRESS BOOK
USING A TRANSMISSION LOG TO RESEND

Tap the [Others] key, and tap the [Transaction Report] key.

Tap the key of the print settings.

After the settings are completed, tap and [Back] keys in sequence.
To cancel the transaction report settings:
Tap the [Do not Print] key.
  • The print conditions for a transaction report are as follows:
    • "Always Print": A transaction report is printed no matter whether the transmission succeeds or fails.
    • "Print at Error": A transaction report is printed when transmission fails.
    • "Do not Print": Do not print a transaction report.
  • Set the [Print Original Image] checkbox to to include part of the transmitted original in the transaction report.

Tap the [Start] key to start scanning of the original.

  • If you inserted the original pages in the document feeder tray, all pages are scanned.
    • A beep will sound to indicate that scanning and transmission have ended.
  • When you place the original on the document glass, scan each page one at a time.
    • When scanning finishes, place the next original and tap the [Start] key. Repeat the procedure until all pages have been scanned and then tap the [Read-End] key.
    A beep will sound to indicate that scanning and transmission have ended.
You can tap the [Preview] key to check a preview of the image before sending an image. For more information, see “ CHECKING THE IMAGE TO BE TRANSMITTED".

Original image in transaction report

When [Print Original Image] is enabled, the first page of the transmitted original is printed on the same sheet as the transaction report. The original image is reduced to allow it to fit on the sheet. If the vertical scanning length (X direction) of the original is longer than 17-1/64" (432 mm), the part that exceeds 17-1/64" (432 mm) may be cut off.

STARTING A TRANSMISSION AT A SPECIFIED TIME (TIMER TRANSMISSION)

Specify a time at which a transmission or broadcast transmission will automatically take place. Transmission begins automatically at the specified time.
This function is helpful when you wish to perform reserved, broadcast or other transmissions during your absence or at night or other times when telephone rates are low.
In fax mode, a timer setting can also be specified for polling reception to receive a fax when you are not present.
For example, if it is set to print data received during the day at 20:00, the received data will not be printed immediately, and printing will begin automatically at 20:00.

  • When a timer transmission is set, keep the main power switch in the “ " position. If the main power switch is in the “ "position at the specified time, transmission will not take place.
  • When performing a timer transmission, you must scan the original into memory when you set up the transmission. It is not possible to leave the document in the document feeder tray or on the document glass and have it scanned at the reserved time of transmission.
  • Up to 100 timer transmissions can be stored at once.
  • In fax mode, this function cannot be used in direct transmission mode or when the speaker is used to dial.
  • Settings selected for a timer transmission (exposure, resolution, and other functions) are automatically cleared after the transmission is finished. (However, when the document filing function is used, the scanned original image and settings are stored in the built-in local drive.)
  • If another transmission is in progress when the specified time arrives, the timer transmission will begin after that transmission is finished.
  • If a job scheduled for timer transmission is given priority on the job status screen, the timer will be canceled. The transmission will begin as soon as the job in progress is completed.
    • PRIORITY PROCESSING OF A RESERVED JOB
  • The time can be specified up to a week in advance.
  • After the timer transmission settings are specified, start the transmission in the same way as other functions.
  • A timer transmission can be deleted in the job status screen.
  • When in fax mode, only one timer polling operation can be stored at once. To receive data from multiple destinations by polling, specify Timer for serial polling.

Place the original.

When in fax mode, then after completing this procedure, proceed to Step 3.
Place the original in the document feeder tray of the automatic document feeder, or on the document glass.
AUTOMATIC DOCUMENT FEEDER
DOCUMENT GLASS

Tap the mode display to switch to the initial screen of each mode.

CHANGING MODES

Specify the destination.

RETRIEVING A DESTINATION FROM AN ADDRESS BOOK
VIEWING A LIST OF THE SELECTED DESTINATIONS
USING A SEARCH NUMBER TO RETRIEVE A DESTINATION
ENTERING AN ADDRESS MANUALLY
SPECIFYING A NETWORK FOLDER
RETRIEVING A DESTINATION FROM A GLOBAL ADDRESS BOOK
RETRIEVING A DESTINATION FROM A MOBILE ADDRESS BOOK
USING A TRANSMISSION LOG TO RESEND
When in fax mode, enter the destination number.
ENTERING A DESTINATION NUMBER USING THE NUMERIC KEYS
RETRIEVING A DESTINATION FROM AN ADDRESS BOOK
USING A SEARCH NUMBER TO RETRIEVE A DESTINATION
RETRIEVING A DESTINATION FROM A GLOBAL ADDRESS BOOK
RETRIEVING A DESTINATION FROM A MOBILE ADDRESS BOOK
USING A TRANSMISSION LOG TO RESEND

Tap the [Others] key, and tap the [Timer] key.

Tap [On] key.

Specify the date.

Specify the time (hour and minute) in 24-hour format.

After the settings are completed, tap and [Back] keys in sequence.
  • Tap the areas displaying the hour and minute respectively, and enter the values using the numeric keys.
  • It is convenient to use to finely adjust the time.
  • The setting will show the current time. If the time is not correct, press the [CA] key to cancel the operation. Correct the time in setting mode and then perform the timer transmission procedure.
    • BEFORE USING THE MACHINE AS A NETWORK SCANNER FUNCTION
To cancel the Timer Transmission settings:
Tap the [Off] key.
To set the date and time of the machine:
In "Settings", select [System Settings] → [Common Settings] → [Device Control] → [Clock Adjust].

Tap the [Start] key to start scanning of the original.

  • If you inserted the original pages in the document feeder tray, all pages are scanned.
    • A beep will sound to indicate that scanning has ended, and the machine stands by for transmission.
  • When you place the original on the document glass, scan each page one at a time.
    • When scanning finishes, place the next original and tap the [Start] key.
    Repeat until all pages have been scanned and then tap the [Read-End] key.
A beep will sound to indicate that scanning has ended, and the machine stands by for transmission.
You can tap the [Preview] key to check a preview of the image before sending an image. For more information, see “ CHECKING THE IMAGE TO BE TRANSMITTED" (When in fax mode, “ CHECKING THE IMAGE TO BE TRANSMITTED").
The original is scanned into memory. The original cannot be scanned at a specified time.

ADDING A SIGNATURE WHEN SENDING AN IMAGE (ELECTRONIC SIGNATURE)

You can add a signature when sending a scanned image. This allows the recipient to check your sender information in the electronic signature.

This function is available for Scan to E-mail.
To add an electronic signature to a scanned image
  • In "Settings (administrator)", select [System Settings] → [Security Settings] → [S/MIME Settings] → [Condition Settings].
  • When [Select at Sending] is selected in "Sign E-mail" in "Settings (administrator)", you can specify whether or not an electronic signature is added each time you send an image. When [Always Enable] is selected, the setting cannot be changed.

Place the original.

Place the original in the document feeder tray of the automatic document feeder, or on the document glass.
AUTOMATIC DOCUMENT FEEDER
DOCUMENT GLASS

Tap the mode display to switch to the initial screen of E-mail mode.

CHANGING MODES

Specify the destination.

RETRIEVING A DESTINATION FROM AN ADDRESS BOOK
VIEWING A LIST OF THE SELECTED DESTINATIONS
USING A SEARCH NUMBER TO RETRIEVE A DESTINATION
ENTERING AN ADDRESS MANUALLY
SPECIFYING A NETWORK FOLDER
RETRIEVING A DESTINATION FROM A GLOBAL ADDRESS BOOK
RETRIEVING A DESTINATION FROM A MOBILE ADDRESS BOOK
USING A TRANSMISSION LOG TO RESEND

Tap the [Others] key, and tap the [Sign E-mail] key.

A checkmark appears on the icon.
After the settings are completed, tap the [Back] key.
To cancel the sign E-mail setting
Tap the [Sign E-mail] key to uncheck it.

Tap the [Start] key to start scanning of the original.

  • If you inserted the original pages in the document feeder tray, all pages are scanned.
    • A beep will sound to indicate that scanning and transmission have ended.
  • When you place the original on the document glass, scan each page one at a time.
    • When scanning finishes, place the next original and tap the [Start] key. Repeat the procedure until all pages have been scanned and then tap the [Read-End] key.
A beep will sound to indicate that scanning and transmission have ended.
You can tap the [Preview] key to check a preview of the image before sending an image. For more information, see “ CHECKING THE IMAGE TO BE TRANSMITTED".

ENCRYPTING THE TRANSMITTED DATA (ENCRYPTION)

You can encrypt the transmitted data to strengthen security.

This function is available for Scan to E-mail.
To encrypt transmitted data
  • In "Settings (administrator)", select [System Settings] → [Security Settings] → [S/MIME Settings] → [Condition Settings].
  • When [Select at Sending] is selected in "Encrypt E-mail" in "Settings (administrator)", you can specify whether or not the data is encrypted each time you send an image. When [Always Enable] is selected, the setting cannot be changed.

Place the original.

Place the original in the document feeder tray of the automatic document feeder, or on the document glass.
AUTOMATIC DOCUMENT FEEDER
DOCUMENT GLASS

Tap the mode display to switch to the initial screen of E-mail mode.

CHANGING MODES

Specify the destination.

RETRIEVING A DESTINATION FROM AN ADDRESS BOOK
VIEWING A LIST OF THE SELECTED DESTINATIONS
USING A SEARCH NUMBER TO RETRIEVE A DESTINATION
RETRIEVING A DESTINATION FROM A GLOBAL ADDRESS BOOK
RETRIEVING A DESTINATION FROM A MOBILE ADDRESS BOOK
  • Data encryption is not possible when the address is directly entered.
  • Encrypted data can only be sent to an address for which you have registered a user certificate.
    • Register a user certificate for the address in "Settings (Web version)" - [Address Book] → [E-mail] → "User Certificate". Only one E-mail address can be registered for an address that has a user certificate.
  • If the "Disable sending to the addresses which cannot be encrypted." checkbox is () in "Settings (administrator)" - [System Settings] → [Security Settings] → [S/MIME Settings] → [Condition Settings] → [Encryption Settings], addresses without a user certificate cannot be selected. When the checkmark is removed ( ), the data is sent without encryption.

Tap the [Others] key, and tap the [Encrypt E-mail] key.

A checkmark appears on the icon.
After the settings are completed, tap the [Back] key.
To cancel the encryption setting
Tap the [Encrypt E-mail] key to remove the checkmark.

Tap the [Start] key to start scanning of the original.

  • If you inserted the original pages in the document feeder tray, all pages are scanned.
    • A beep will sound to indicate that scanning and transmission have ended.
  • When you place the original on the document glass, scan each page one at a time.
    • When scanning finishes, place the next original and tap the [Start] key. Repeat the procedure until all pages have been scanned and then tap the [Read-End] key.
A beep will sound to indicate that scanning and transmission have ended.
You can tap the [Preview] key to check a preview of the image before sending an image. For more information, see “ CHECKING THE IMAGE TO BE TRANSMITTED".

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