TRANSMITTING AN IMAGE

SENDING AN IMAGE IN SCAN MODE

An image can be sent in scan mode (Scan to E-mail, Scan to FTP, and Scan to Network Folder).

If the memory becomes full while the originals are being scanned, a message will appear and scanning will stop.
When performing Scan to E-mail, take care not to send a file that is too large. In particular, multi-page files tend to be large. When sending a multi-page file or other large file, it may be necessary to reduce the number of scanned pages or reduce the send size.

Warning

Do not place any objects under the original size detector. Closing the automatic document feeder with an object underneath may damage the original size detector plate and prevent correct detection of the document size.

Place the original.

Place the original in the document feeder tray of the automatic document feeder, or on the document glass.
AUTOMATIC DOCUMENT FEEDER
DOCUMENT GLASS

When placing the originals, orient them as shown below.

Place 5-1/2" x 8-1/2" (A5) size originals in portrait (vertical) orientation ( ). If placed in landscape (horizontal) orientation (), an incorrect size will be detected. For an 5-1/2" x 8-1/2"R (A5R) size original, enter the original size manually.

Specify the destination.

RETRIEVING A DESTINATION FROM AN ADDRESS BOOK
VIEWING A LIST OF THE SELECTED DESTINATIONS
USING A SEARCH NUMBER TO RETRIEVE A DESTINATION
ENTERING AN ADDRESS MANUALLY
SPECIFYING A NETWORK FOLDER
RETRIEVING A DESTINATION FROM A GLOBAL ADDRESS BOOK
USING A TRANSMISSION LOG TO RESEND
The icon on the key indicates the type of destination stored in the key.

Scan to E-mail

Scan to FTP

Scan to Network Folder

After a one-touch key is tapped, if the screen is changed without tapping , the destination of the tapped key is automatically specified.
When performing Scan to E-mail, you can also send Cc or Bcc copies to other destinations. Tap the [Address Review] key to select destinations.

VIEWING A LIST OF THE SELECTED DESTINATIONS

Multiple destinations can be specified.
To change [Subject], [File Name], [Reply-To], or [Body Text] in normal mode, tap a target entry box, or tap [Options].

CHANGING THE SUBJECT, FILE NAME, REPLY-TO, AND BODY TEXT AT THE TIME OF SCAN TRANSMISSION

Tap the [Original] key.

Tap the appropriate orientation key.

Specify the orientation of the original placed in step 1.
After the settings are completed, tap

You can change exposure, resolution, file format, colour mode, and other settings.

AUTOMATICALLY SCANNING BOTH SIDES OF AN ORIGINAL (2-SIDED ORIGINAL)

SCAN SIZE AND SEND SIZE (ENLARGE/REDUCE)

CHANGING THE EXPOSURE AND ORIGINAL IMAGE TYPE

CHANGING THE RESOLUTION

CHANGING FORMAT IN SCAN OR DATA ENTRY MODE

CHANGING COLOUR MODE

Tapping the [Others] key allows you to configure various functions, for example, collectively sending two original pages as one sheet or original pages with different sizes.

Tap the [B/W Start] or [Colour Start] key to start scanning of the original.

If the original was inserted in the document feeder tray, a beep will sound when scanning is completed and transmission will take place.
If the original is placed on the document glass, the [Read-End] key appears in the touch panel. If the original is only one page, go to step 7. To scan more pages, go to step 6.

You can tap the [Preview] key to check a preview of the image before sending an image. For more information, see “ CHECKING THE IMAGE TO BE TRANSMITTED".
If the file format is set to [PDF/Encry.], [PDF/Encry./Reduce Colours], [PDF/Encry./Compact], or [PDF/Encry./Compact/U-Fine], you will be prompted to enter the password when you tap the [B/W Start] or [Colour Start] key.

If the original was placed on the document glass, replace it with the next original and tap the [B/W Start] or [Colour Start] key.

Repeat until all originals have been scanned.

Tap the [Read-End] key.

A beep will sound to indicate that the operation is completed.

If no action is taken for one minute after the confirmation screen is displayed, scanning automatically ends and the transmission is reserved.
Tap the [Change Setting] key to change the exposure, resolution, scan size, and send size for each original page scanned. However, when "Card Shot" is selected in Others, change only the exposure when scanning an even-numbered original page.

To change the time until transmission takes place automatically:

To set the scan complete sound:

CHANGING THE SUBJECT, FILE NAME, REPLY-TO, AND BODY TEXT AT THE TIME OF SCAN TRANSMISSION

Change the subject, file name, reply-to, and body text when performing a scan transmission. If necessary, directly enter the text.

When performing Scan to FTP or Scan to Network Folder, only the file name is used.
If the subject or file name is not changed, the settings in [System Settings] → [Image Send Settings] → [Scan Settings] → [Subject Name Settings], [File Name Settings], and [Message Body Settings] in "Settings (administrator)" are used.
If the reply-to address is not changed, the settings in [System Settings] → [Image Send Settings] → [Scan Settings] → [Condition Settings] → [Default Reply.Address Set] in "Settings (administrator)" are used. If this is not configured, the reply address configured in [Network Settings] → [Services Settings] → [SMTP] → [Sender Address] in the "Settings" is used. (Administrator rights are required.)
To configure the candidates for the subject, file name, and body text, select [System Settings] → [Image Send Settings] → [Scan Settings] in "Settings (administrator)".
For details on how to enter characters, refer to " CHARACTER ENTRY" in "How to operate this machine".

Tap the [Detail] key to change to normal mode.

EASY MODE

To change the subject, tap the [Subject] entry box.

Tap a pre-set text key.

After the settings are completed, tap

To cancel the selection of the subject:
Tap the [Clear] key.

If you wish to directly enter the text, tap the [Direct Entry] key to open the soft keyboard.
Enter the text and tap the [OK] key.

To change the file name, tap the [File Name] entry box.

After the settings are completed, tap

Tap the key of the file name from the list.

To directly enter the file name, tap the [Direct Entry] key.
A prompt is displayed in the file name. The prompt is changed according to the settings. If the settings are not changed, "Following the System Settings" is displayed.

When scanning to a shared folder, if you set a file name that is the same as an existing file name in the shared folder, the file name will be changed to prevent overwriting of the existing file.

Tap [Options].

To change the reply address, tap the [Reply-To] entry box.

If user authentication is being used, the information of the user that logged in will be applied, and thus the reply address cannot be changed.

Tap the key that you wish to use for the reply address.

After the settings are completed, tap

You can select addresses from the user list in the same way as you would select the reply address. You can also tap [Global Address Search] on the action panel to specify a user stored in the global address book as the reply address.
Tapping [Direct Entry] on the action panel allows you to directly enter the e-mail address.
Selecting the [Add 'Reply to' to Cc] checkbox to adds a reply address to the Cc address.

To change the body text, tap the [Body Text] entry box.

Enter the body text.

After the settings are completed, tap

To select a pre-set text previously stored in the Setting mode (Web version), tap the [Pre-Set Select] key.
To directly enter the body text, tap the [Edit] key.

To clear all entered text:
Tap the [Clear All] key. When this key is tapped, the entire body of the message is erased immediately, not just the selected line.

Enter up to 1800 characters. (A line break counts as one character.)
To edit the selected line, tap the [Edit] key. The soft keyboard will appear with the selected text entered.

SENDING THE SAME IMAGE TO MULTIPLE DESTINATIONS (BROADCAST TRANSMISSION)

Send the same scanned image to multiple scan destinations in a single operation.
One operation allows you to send data to up to 500 destinations, including the reserved send jobs. (For example, if broadcast transmission jobs with 450 destinations are already reserved, data can be broadcasted to up to 50 destinations.)

It is convenient to store destinations you frequently use for broadcast transmission as contacts or groups.
A maximum of 500 destinations can be stored in one contact.
USING A TRANSMISSION LOG TO RESEND

When the checkbox of "Settings (administrator)" -[System Settings] → [Image Send Settings] → [Common Settings] → [Condition Settings] → [Address Book Default Selection] → [Apply Addresses of Sending Modes Only] is set to

(factory default setting),the image is only sent to those destinations among the destinations that are set to [Set as Default used] which are for the currently selected mode. If the checkmark is removed

, the image can also be sent to destinations of other modes.

A transmission is performed, ignoring hyperlinks with Scan to FTP and Scan to Network Folder addresses.

To register destinations in a contact or group:
In the address book screen, tap [Add New] on the action panel, or tap the [Address Control] icon in the home screen.
For more information, see " STORING ADDRESSES THROUGH DIRECT ENTRY", " STORING ADDRESSES THROUGH DIRECT ENTRY", " USING A TRANSMISSION LOG TO RESEND," STORING GROUPS.

Place the original.

Place the original in the document feeder tray of the automatic document feeder, or on the document glass.
AUTOMATIC DOCUMENT FEEDER
DOCUMENT GLASS

Specify all destinations.

One-touch keys that cannot be used for broadcast transmission are greyed out to prevent selection.
If a Scan to FTP or Network Folder address is specified in a broadcast transmission, hyperlink e-mail transmission will not take place.

If [System Settings] → [Image Send Settings] → [Common Settings] → [Condition Settings] → [Be sure to press Next Address Key ([+]) before selecting the next address.] is enabled in "Settings (administrator)", tap

before specifying the next destination.

Tap [Address Review] on the action panel.

Confirm the destination.

To cancel a specified destination:
To switch delivery types (To/Cc/Bcc):

Tap the [B/W Start] or [Colour Start] key ([Start] key in normal mode) to start scanning of the original.

If you inserted the original pages in the document feeder tray, all pages are scanned. A beep will sound to indicate that scanning and transmission have ended.
When you place the original on the document glass, scan each page at a time. When scanning finishes, place the next original and tap the [B/W Start] or [Colour Start] key ([Start] key in normal mode). Repeat until all pages have been scanned and then tap the [Read-End] key. A beep will sound to indicate that transmission has ended.

You can tap the [Preview] key to check a preview of the image before sending an image. For more information, see “ CHECKING THE IMAGE TO BE TRANSMITTED".

RESENDING TO UNSUCCESSFUL BROADCAST TRANSMISSION DESTINATIONS

The results of a completed broadcast transmission can be checked in the job management screen. If transmission to any of the destinations failed, resend the image to those destinations.

Tap the job management display.

Tap the [Scan] tab and tap the [Complete] key.

If the broadcast transmission included destinations of different modes, the same broadcast transmission key will appear in each of those modes.

After tapping the key of the completed broadcast transmission, tap [Print Image Sending Activity Report] on the action panel.

After tapping the [Failed] tab, tap [Resend to All Addresses Which Failed in Sending] on the action panel to resend the image.

The steps to follow after [Resend to All Addresses Which Failed in Sending] is tapped differ depending on whether or not document filing is used.

Using document filing:

Not using document filing:

TRANSMITTING AN IMAGE

SENDING AN IMAGE IN SCAN MODE

CHANGING THE SUBJECT, FILE NAME, REPLY-TO, AND BODY TEXT AT THE TIME OF SCAN TRANSMISSION

SENDING THE SAME IMAGE TO MULTIPLE DESTINATIONS (BROADCAST TRANSMISSION)

RESENDING TO UNSUCCESSFUL BROADCAST TRANSMISSION DESTINATIONS

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