The network scanner allows
you to create an image file from the original data scanned by the
machine, and send the file over a network to a PC, FTP server, or
other destinations. If necessary, it scans the original using a
TWAIN-compliant application on your PC.
The network scanner function provides the following scanning
modes.
Scanner mode
The scanner function of the machine sends a scanned
original as described below based on the specification of the destination.
- Scan to E-mail
You can send a scanned file as an e-mail attachment.
You can also save the file to the machine's local drive and send only
a URL link (without attaching the file) that allows the recipient
to download the file.
- Scan to FTP
The scanned file is sent to a specified folder
of an FTP server.
When the file is sent, it is also possible to send an e-mail to
a previously stored e-mail address to inform the recipient of the
location of the file.
- Scan to Desktop
The scanned file is sent to a specified folder
on your computer.
For information on Scan to Desktop, consult your dealer.
- Scan to Network Folder
The scanned file is sent to a network folder
on a Windows PC on the same network as the machine.
When the file is sent, it is also possible to send an e-mail to
a previously stored e-mail address to inform the recipient of the
location of the file.
For the operating procedure, see “
SENDING AN IMAGE IN SCAN MODE".
Internet fax mode
The scanned file is sent as an Internet fax. Internet
faxes are received if necessary.
The machine supports Direct SMTP, which lets you directly
send Internet faxes within your company without using a mail server.
To use the Internet fax function, the Internet
fax expansion kit must be installed.
For the operating procedure, see “
SENDING A FAX IN INTERNET FAX MODE".
Data entry mode
In data entry mode, information entered using the touch
panel or automatically generated by the machine is sent to a directory
on an FTP server or an application on a PC as a metadata file in
XML format.
Installing the application integration module is
required to use the metadata delivery function.
The application integration module can be combined with
the network scanner to append a metadata file to a scanned image
file.
Metadata is information about a file, how it is to be
processed, and its relation to other objects.
For the operating procedure, see “
TRANSMITTING METADATA".
To use the machine as a network scanner,
you must store sender information, configure server settings, store destinations
in the address book, and perform other required operations.
Make sure the main power switch is in the “
" position.
When the main power indicator is lit up, the main power
is in the “
" position. If the main power indicator
is not lit up, turn the main power switch to the “
" position and press the [POWER] button
on the operation panel.
TURNING ON THE POWERCheck the date and time.
Verify that the correct date and time are set in the
machine.
To
set the date and time of the machine:
In "Settings", select [System Settings] → [Common Settings] → [Device Control]
→ [Clock Adjust].
Store the sender information.
Before using Scan to E-mail:Store a default sender name in "Sender Name" and a reply
e-mail address in "Reply E-mail Address".
-
To store the sender's name and e-mail address that are used when
a sender is not selected:
In "Settings
(administrator)", select [System Settings] → [Image Send Settings] → [Scan Settings]
→ [Condition Settings] → [Default Reply.Address Set].
- Before using
Internet fax:
Store
a sender name in "Sender Name" and a sender Internet fax address
in "Own Address".
- To store
the sender's name and address:
In "Settings
(administrator)", select [System Settings] → [Image Send Settings] → [Common Settings]
→ [Own Number and Name Set] → [Sender Data Registration].
Configure settings required in the setting mode.
Configure server settings, default settings for the network
scanner, and settings for Internet Fax.
- To
configure server settings:
In "Settings
(administrator)", select [System Settings] → [Network Settings] → [Services Settings].
(Administrator rights are required.)
- To configure
basic settings for the network scanner:
In "Settings
(administrator)", select [System Settings] → [Image Send Settings] → [Scan Settings].
(Administrator rights are required.)
- To configure
settings for Internet Fax:
In "Settings
(administrator)", select [System Settings] → [Image Send Settings] and then configure
options in [Internet Fax Settings]. (Administrator rights are required.)
Store the destination addresses for each scan mode in
the address book.
You can send an image by directly entering an address
when using Scan to Image. It is convenient to previously store addresses
in the address book.
Up to 6000 addresses can be stored in the address book.
For information on the address book, see "ADDRESS BOOK".
For how to use the address books and how to store addresses,
see the following item.
RETRIEVING A DESTINATION FROM AN ADDRESS BOOK
VIEWING A LIST OF THE SELECTED DESTINATIONS
USING A SEARCH NUMBER TO RETRIEVE A DESTINATION
ENTERING AN ADDRESS MANUALLY
SPECIFYING A NETWORK FOLDER
RETRIEVING A DESTINATION FROM A GLOBAL ADDRESS BOOK
RETRIEVING A DESTINATION FROM A MOBILE ADDRESS BOOK
USING A TRANSMISSION LOG TO RESEND
To store your computer in the machine as
a destination for Scan to Desktop, Network Scanner Tool Lite must
be installed.
To scan an image to your computer, Network Scanner Tool Lite
must be running on your computer.
For information on how to obtain and install Network
Scanner Tool Lite, see the following URL.
https://global.sharp/products/copier/products/nst_lite/tips/index.html
The machine supports Direct SMTP, which
lets you directly send Internet faxes within your company without
using a mail server.
For the procedure for storing the Direct SMTP address in the
address book, see "
STORING ADDRESSES THROUGH DIRECT ENTRY", "
STORING ADDRESSES THROUGH GLOBAL ADDRESS SEARCH" or
"STORING GROUPS". Stored
Direct SMTP addresses are included in the address book for Internet
fax mode.
If the destination is busy:
If the destination is busy, the machine will wait briefly
and then automatically resend.
To set the number of recall attempts and the interval
between attempts when the connection cannot be established because the
line is busy, or for other reasons:
In "Settings (administrator)", select [System Settings] →
[Image Send Settings] → [Internet Fax Settings] → [Send Setting] → [Recall in Case
of Line Busy].
The factory default setting is two attempts at 3-minute
intervals.
When a communication error occurs:
If a communication error occurs or the other fax machine
does not answer the call within a preset period of time, transmission
will automatically be attempted again after a preset interval.
To
set the number of recall attempts and the interval between attempts
when a transmission fails due to an error:
In "Settings (administrator)", select [System Settings] →
[Image Send Settings] → [Internet Fax Settings] → [Send Setting] → [Recall in Case
of Communication Error].
The factory default setting is two attempts at 3-minute
intervals.
