ENTERING DESTINATIONS

In the address book screen, simply tap the one-touch key of a registered destination to retrieve the destination.
If necessary, store multiple destinations in a one-touch key. Tapping the key will retrieve all the stored destinations.
The address book screen shows all destinations used in each mode. Each one-touch key shows the name of the destination and an icon indicating the mode used for the destination.

• For information on the address book, see " CHANGING MODES".
ADDRESS BOOK

• For the procedure for storing the destinations in the address book, see " STORING ADDRESSES THROUGH DIRECT ENTRY", " STORING ADDRESSES THROUGH GLOBAL ADDRESS SEARCH",and " STORING GROUPS".

Tap the [Address Book] key.

In Normal mode

In Easy mode

Tap the one-touch key of contact or group that has a destination.

• The destinations displayed on the list can be narrowed with categories, frequent use, indexes, and keywords. (In normal mode you can narrow down by job type.)
• Tapping the [Sort] key allows you to change the order of destinations displayed in the list.
• When adding a destination, tap another one-touch key.
• If two or more destinations are selected or specified, the total number of addresses appears next to address.
• Even if only a single destination is selected, the number of addresses appears when the destination is a contact or group in which multiple addresses are stored. For more information, see " ADDRESS BOOK SCREEN".

If you select an incorrect destination:
Tap the key again to cancel the selection.

• To select a destination from the transmission log, tap the [Sending History] key.
USING A TRANSMISSION LOG TO RESEND

• To check the entered destinations, tap the [Address Review] key.
VIEWING A LIST OF THE SELECTED DESTINATIONS

• The destination for transmission can be selected by tapping a stored destination.
• If an address that you do not have permission to use is included in the addresses, a message will appear when you press the [Start] key. To send only to the permitted addresses, press the [OK] key and then the [Enter for send] key.

In Normal mode

• Tap the one-touch key, and then tap [Display Registered Information] on the action panel to display the detailed information screen.
• To retrieve a destination by using a search number, tap [Call Search Number] on the action panel.
USING A TRANSMISSION LOG TO RESEND

• To retrieve a destination from a global address book, tap [Global Address Search] on the action panel.
RETRIEVING A DESTINATION FROM A GLOBAL ADDRESS BOOK

To cancel a specified destination:
Select the address you want to cancel in the address list screen, and tap the [Delete] key.

To enable transmission to addresses of modes other than the current mode:
Remove the checkmark from [System Settings] → [Image Send Settings] → [Common Settings] → [Condition Settings] → [Address Book Default Selection] → [Apply Addresses of Sending Modes Only] in "Settings (administrator)".

My Address is the user's own e-mail address, and is the e-mail address that has been registered in the user list.
My Address can be used when login by login name / password is enabled in user authentication.
Use this address when you want to send a scanned image to your own e-mail address.
In E-mail mode, [Find My Address] appears on the action panel to let you immediately find and use My Address.
When you use the address book in easy scan screen or E-mail mode, the [Find My Address] button also appears at the top of the user list for easy access from the address book.

When multiple destinations have been selected, you can display and check the destinations. You can also delete a destination from the list (cancel selection of the destination).

Tap the [Address Review] key.

In Normal mode

In Easy mode

Confirm the destination.

After the confirmation is completed, tap .

To confirm detailed information such as the type or name of the specified destination, tap the one-touch key of the target destination, and then tap the [Info.] key.
In normal mode, you can change the delivery type (To/Cc/Bcc). Tap the address and then tap [Change to To], [Change to Cc], or [Change to Bcc] on the action panel.

Deleting Specified Destinations

In step 2 of "VIEWING A LIST OF THE SELECTED DESTINATIONS", select the destination and tap the [Delete] key.

The search number can be used to specify a destination stored in an address book.

Tap the [Detail] key to change to normal mode.

EASY MODE

Tap [Call Search Number] on the action panel.

Enter a search number (4 digits) using the numeric keys and tap .

When the search number is entered, the stored address is retrieved and specified as a destination.

If an incorrect search number is entered:
Tap the [C] key to clear the number and enter the correct number.

• The search number is programmed when the destination is stored in the address book.
• If you do not know the search number, tap [Print Individual List] on the action panel to print and check the address list.
• When entering search numbers such as "0001" and "0011", "0" can be omitted. For example to enter "0001", enter "1" and tap the [OK] key.

Tap the [Browse] key in the network folder entry screen.

• To directly enter a folder, tap the [Folder Path] box. The soft keyboard is displayed.
• If a user name and password are required, check with the administrator of the server and enter the user name and password.

• For details on how to enter characters, refer to " CHARACTER ENTRY" in "How to operate this machine".
• If a user authentication function other than authentication by user number is enabled, the login name of the current user is automatically entered in the user name field.
• If user authentication is not set and a network folder which has different passwords for each user is selected as the destination, a screen to enter a user name and password can be displayed at the time of sending.
Configure in "Settings (administrator)" → [System Settings] → [System Control] → [Advanced Settings].
• Enter a password with up to 255 single-byte characters.

Tap the key of the workgroup that you wish to access.

• Tap the [Search] key and enter a keyword to search for a workgroup, server, or network folder.
• Up to 100 workgroups, 100 servers, and 100 network folders are displayed.
• Tap the [Cancel] key to return to the screen of step 1.

Tap the key of the server or computer that you wish to access.

If a screen appears prompting you to enter a user name and password, check with your server administrator and enter the appropriate user name and password.

Tap the key of the network folder.

After the settings are completed, tap the [OK] key. You will return to the screen of step 1. Tap the [OK] key again to accept the destination.

SELECTING A SUBFOLDER AS A DESTINATION

If there is only one shared folder selected as the destination, tapping [Select a Subfolder] changes the destination to the subfolder.

When an LDAP server is configured in the "Settings (Web version)", look up an address in a global address book and retrieve the destination address for Scan to E-mail.
In normal mode, you can add an address retrieved by searching to the address book. However, addresses of the FTP transmission cannot be stored from the machine.

Tap the [Global Address Search] key.

In Easy mode

In the base screen or address book screen, tap [Global Address Search] on the action panel.

In Normal mode

Tap [Destination] and tap the LDAP server to be used.

• If an authentication screen for the LDAP server appears, enter your user name and password.
• If only one LDAP server has been stored, it is not necessary to take step 2. In this case, start from step 3.

Tap of [Item], and select an item to be searched from [Name] or [Address].

How to search
Enter the search characters (maximum of 64 characters). The system will look for names starting with the entered letters.
An asterisk is used as follows:

XXX : Names beginning with "XXX" XXX : Names that end with "XXX" XXX : Names containing "XXX"AA XX : Names that start with "AA" and end with "XX".

Enter a keyword and tap the [Search Start] key.

When you tap the keyword entry box, the soft keyboard appears.
The search results will appear after a brief interval.

• If no destination is found:
Tap the [Search Again] key to add more search letters.

• To continuously add other destination.
Tap the destination.

To check the destination information:
Tap the one-touch key of the target destination, and then tap the [Info.] key. Tap to close the address information screen.
In normal mode, you can select an address and tap [New Registration with Address Book] on the action panel to add the address to the address book. This is convenient if you have entered a destination directly.

Select a destination from a transmission log and resend the data.
The destinations of the most recent 50 transmissions by Scan to E-mail. Select one of these to resend to that destination. The destinations of the FTP transmission and Scan to Network Folder are also shown in the transmission log.
In normal mode, the addresses shown in the transmission log can also be stored in an address book. This is convenient when storing an address that was manually entered.

Tap the [Sending History] key

In Easy mode

In the base screen or address book screen, tap [Sending History] on the action panel.

In Normal mode

Tap the key of the destination to resend.

The last 50 addresses used for transmission are displayed.
If a screen requiring you to enter the user name and password appears, enter the information.

To cancel the resend setting:
Tap the highlighted key.

In normal mode, you can select an address and tap [New Registration with Address Book] on the action panel to add the address to the address book. This is convenient if you have entered a destination directly.

When using Scan to E-mail, some originals and/or scan settings may result in a large file.
When the file is large, there is a risk that the e-mail server may reject the file and it will not be sent.
This function saves the scanned file on the machine's local drive, and sends an e-mail providing only the file's URL information to the recipient.
This function helps reduce the load on the e-mail server and prevents non-delivery of scanned files caused by the e-mail server.
Upon receiving the e-mail, the recipient can use the URL in the e-mail to download the scanned file.

When the scanned file is too large

Sending only a URL to the recipient

Using easy mode

When [Enable Send Destination Link as Default] is enabled in the settings (administrator), the scanned data is saved in the machine's local drive, and URL information is sent to the e-mail destination. When disabled, scanned data is sent by regular Scan to E-mail. This function enable/disable cannot be changed in the easy mode screen.

Using normal mode

[Send Destination Link] appears on the action panel of the home screen of Scan to E-mail. By selecting this checkbox , you can use this function.

Number of URLs created

One URL is created per file to be downloaded.
Using [One Page per File]
Multiple scanned files will be created and saved at once, and a URL will be created for each file and sent to the recipient.
Using [Programmed]
Files will be created and saved in a format that varies by recipient, and a URL will be created for each file. A URL will be sent to each recipient for the file in the format for that recipient.