IMAGE SETTINGS

Place the originals and set the original size.
In normal mode, the size of the placed original is indicated as the "Scan Size", and the size to be transmitted is indicated as the "Send Size".

In the above screen, the scan size (the placed original) is A4 (8-1/2" x 11") and the send size is auto. For example, if the scan size is A4 (8-1/2" x 11") and the send size is B5 (5-1/2" x 8-1/2"), the image will be reduced before transmission.

If you placed originals of size other than the original size specified in “Default Original Size Settings” in the system settings, specify the original size manually

In Easy mode

Tap the [Original] key.

Tap the [Size] key.

Tap a key of the desired original size.

After the settings are completed, tap .

If you are sending a long original, perform the setting in normal mode.

In Normal mode

Tap the [Detail] key to change to normal mode.

EASY MODE

After tapping the [Original] key, tap the [Scan Size] key.

Tap the appropriate original size key.

After the settings are completed, tap .

If you are sending a long original, tap the [Long Size] key.
Use the automatic document feeder to scan a long original. The maximum width that can be scanned is 500 mm (19-5/8") (the maximum height is 216 mm (8-1/2")).
TRANSMITTABLE ORIGINAL SIZES

When scanning a non-standard size original such as a card or postcard, specify the original size using numeric values after placing the original.
The width can be from 25 mm to 356 mm (1" to 14"), and the height can be from 25 mm to 216 mm (1" to 8-1/2").

In Easy mode

Tap the [Original] key.

Tap the [Size] key.

Tap the [Direct Entry] key.

Specify the original size.

• Tap the areas displaying width and height sizes respectively, and enter the sizes using the numeric keys.
• It is convenient to use ( ) to finely adjust the entered size.

Tap [OK] twice.

On the base screen, check that the specified size is displayed on the [Original] key.

To cancel the specified size settings:
Tap the [Auto] key.

In Normal mode

Tap the [Detail] key to change to normal mode.

EASY MODE

Tap the [Original] key.

After tapping the "Scan Size" key, tap the [Direct Entry] key.

Specify the original size.

• Tap the areas displaying width and height sizes respectively, and enter the sizes using the numeric keys.
• It is convenient to use to finely adjust the entered size.

Tap the [OK] key.

After the settings are completed, tap twice.
On the base screen, check that the specified size is displayed on the [Original] key.

To cancel the specified size settings:
Tap the [Auto] key.

Store the frequently used non-standard original sizes. This section explains how to store, retrieve, change, and delete non-standard original sizes.

Storing original sizes (Amend/Delete)

Tap the [Detail] key to change to normal mode.

EASY MODE

Tap the [Original] key.

Tap the [Scan Size] key and tap the [Custom Size] tab.

Tap [Store/Delete] key.

Tap a key ( ) for storing a custom original size.

Tap a key that does not show a size.

To amend or delete a previously stored key:
Tap the key that you want to amend or delete. The following screen will appear.

• To amend the key, tap the [Amend] key and go to the next step.
• To delete the key, tap the [Delete] key. Make sure that the original size has been cleared and tap the key.

Specify the original size.

Tap the areas displaying width and height sizes respectively, and enter the sizes using the numeric keys.

It is convenient to use to finely adjust the entered size.

Tap the [OK] key.

Tap the key, and check that the key of the size stored on the Scan Size screen is added properly. After you have checked it, tap .

To cancel the operation:
Tap the [CA] key.

Retrieving a stored original size
In Easy mode

Tap the [Original] key.

Tap the [Size] key.

Tap the [Custom Size] key.

Tap the key of the original size that you wish to retrieve.

Tap twice.
On the base screen, check that the specified size is displayed on the [Original] key.

To cancel the operation
Tap the [CA] key.

In Normal mode

Tap the [Detail] key to change to normal mode.

EASY MODE

Tap the [Original] key.

Tap the [Scan Size] key and tap the [Custom Size] tab.

Tap the key of the original size that you wish to retrieve.

After selecting the key of the original size, tap the key. Check that the specified size is displayed on the scan size screen.

To cancel the operation
Tap the [CA] key.

Tap this key to specify the send size as a paper size. If the specified send size is larger than the scan size, the image will be enlarged. If the specified send size is smaller than the scan size, the image will be reduced.

Tap the [Detail] key to change to normal mode.

EASY MODE

Tap the [Original] key.

Tap the [Send Size] key.

Tap the desired send size key.

After the settings are completed, tap .

Depending on the paper size specified for the "Scan Size", it may not be possible to select some sizes for the "Send Size". You cannot tap size keys that are unavailable for the "Send Size".

Tap the [Image Orientation] key with the same orientation as the original image.

If this setting is not correct, a suitable image may not be transmitted. After the settings are completed, tap .

To configure the default setting of image orientation, select [System Settings] → [Image Send Settings] → [Common Settings] → [Condition Settings] → [Image Orientation] in "Settings (administrator)".

The ratio used for reduction or enlargement of the original will appear between the "Scan Size" and the "Send Size".

Optimum scanning is ensured by selecting exposure and original image type based on the original.

Exposure settings

How to select the original type (Scan mode, Data entry mode)

When you want to make fluorescent marker parts more visible:
When using a page with highlighted lines as an original, tap the [Read Original with Highlighted Lines] checkbox so that appears.

In Scan mode or Data entry mode

Tap the [Detail] key to change to normal mode.

EASY MODE

Tap the [Exposure] key.

Tap the key assigned to the original type you wish to set based on the original type.

Tap to adjust the exposure.

After the settings are completed, tap .

When [Auto] is selected, changing the exposure sets the original image type to [Text/Printed Photo] automatically.

Specify the resolution setting.

How to select the resolution

For normal text originals, 200 x 200 dpi produces an image that is sufficiently legible.
For photos and illustrations, a high resolution setting (600 x 600 dpi, etc.) will produce a sharp image.
However, a high resolution setting will result in a large file, and if the file is too large, transmission may not be possible. In this event, reduce the number of pages scanned or take other measures to decrease the file size.
CHANGING FORMAT IN SCAN OR DATA ENTRY MODE
CHANGING FORMAT IN INTERNET FAX MODE
SPECIFYING THE SEND SIZE OF THE IMAGE

Tap the [Detail] key to change to normal mode.

EASY MODE

Tap the [Resolution] key.

Tap the key of the desired resolution.

After the settings are completed, tap .

• This cannot be selected when Internet Fax addresses are included.
• If there is a mix of destinations in different modes, tap to switch modes to set the resolution in each mode. However, FTP/Desktop and Network Folder are set to the same mode.
• If the file format in [File Format] is set to [Compact PDF], then this will set the resolution set in "Compact PDF Resolution Setting" in system settings.

Change the file format (file type and compression mode/compression ratio) for sending a scanned image at the time of transmission. In addition, if the scanned originals are divided into separate files, the number of pages per file can be changed.

File format combinations

*1 When PDF (including encrypted and high compression) is selected for the file format, Flate Compression can be used to reduce the file size.

*2 This item is not displayed when [Disabling of OCR] is set in the system settings.

*3 This item is displayed when [Disabling of OCR] is set in the system settings.

Flate Compression
After compressing a PDF file by JPEG compression, this function compresses the file by lossless compression to further reduce the file size by a small amount. When the data contains significant solid colour, this increases the effectiveness of compression.
When sending a PDF file, Flate Compression enables greater reduction of the file size than conventional methods.
If the recipient's PDF viewer does not support Flate Compression, the recipient may not be able to view the PDF file. In this case, Flate Compression can be disabled.

Tap the [File Format] key.

If you are in data input mode, start from step 5.

Tap the [Colour/Greyscale] or [B/W] key.

• The format setting for [B/W] mode is the file format with the [B/W Start] key is tapped.
• The format setting for [Colour/Greyscale] mode is the file format with the [Colour Start] key is tapped.
• When [Colour/Greyscale] mode is selected, the [Compact] and [U-Fine] checkboxes appear. To suppress image quality deterioration and reduce the data size of a file to be transmitted, select Compact PDF. Select [U-Fine] only when you select Compact PDF.

Tap the key of the desired file type.

After the settings are completed, tap .
When the [Colour/GreyscaleColour/Greyscale] key is selected

When the [B/WB/W] key is selected

When [Disabling of OCRDisabling of OCR] is set in the system settings.
When the [Colour/GreyscaleColour/Greyscale] key is selected

When the [B/WB/W] key is selected

To enable OCR, select the [OCR] checkbox ( ) and tap [OCR Setting].

After the settings are completed, tap ( ).

• This procedure cannot be used if [Disabling of OCR] is set in the system settings. Proceed to the next step.
• When "Long Size" is selected for the original, [OCR] cannot be used.
• Select the scanning language in the language settings. The following languages can be selected. Japanese, English, Spanish, French, German, Italian, Dutch, Swedish, Norwegian, Finnish, Danish, Hungarian, Czech, Polish, Russian, Greek, Portuguese, Turkish, Slovak, Catalan, Simplified Chinese, Traditional Chinese, Korean.
• When [RTF], [DOCX], [XLSX], or [PPTX] is selected for the file format, you can set the font of the output text.
• When the [Detect Image Direction] checkbox is selected ( ), the orientation of the original is detected and the image is rotated before transmission.
• When the [File Name Auto Extraction] checkbox is selected ( ), the text string that is read from the file is included in the file name. If a file name is set, the set file name will be used for transmission.
• You can set the accuracy of OCR in [OCR Accuracy]. Select from [Auto] or [Priority Text]. When [Priority Text] is selected, the character reading accuracy is raised before scanning. When [Priority Text] is selected, accuracy in diagram and table areas may be degraded. Only change the setting when you particularly want to increase the accuracy of text areas.
• When the original is scanned while skewed, there is a function which automatically adjusts the skew.
AUTOMATICALLY ADJUST SKEWED SCAN DATA (ORIGINAL SKEW ADJUSTMENT)

To select more detailed settings, tap the [Detail] key to switch to normal mode.

EASY MODE

Tap the [File Format] key.

Tap the [Colour/Greyscale] or [B/W] tab and select the format mode for scanning.

• The format setting for [B/W] mode is the file format with the colour mode set to [Mono2].
• The format setting for [Colour/Greyscale] mode is the file format with the colour mode set to [Full Colour] or [Greyscale].

Tap the key of the desired file type.

When the [Colour/GreyscaleColour/Greyscale] key is selected

When the [B/WB/W] key is selected

When [Disabling of OCRDisabling of OCR] is set in the system settings.
When the [Colour/GreyscaleColour/Greyscale] key is selected

When the [B/WB/W] key is selected

• When [Colour/Greyscale] mode is selected, the [Compact] and [U-Fine] checkboxes appear. To suppress image quality deterioration and reduce the data size of a file to be transmitted, select Compact PDF. Select [U-Fine] only when you select Compact PDF.
• When encrypted PDF is selected, the encryption level is selected at the transmission. Select from [RC4 128bit], [AES 128bit], or [AES 256bit].
• Tap [Original Skew Adjustment] on the action panel to automatically correct the document skew.
AUTOMATICALLY ADJUST SKEWED SCAN DATA (ORIGINAL SKEW ADJUSTMENT)

Tap the [Compression Mode] key or [Compression Ratio] key.

This procedure cannot be used if [Disabling of OCR] is set in the system settings. Proceed to the next step.

Tap the Compression key or Compression Ratio key.

When the [Colour/GreyscaleColour/Greyscale] key is selected

When the [B/WB/W] key is selected

When [Disabling of OCRDisabling of OCR] is set in the system settings.
When the [Colour/GreyscaleColour/Greyscale] key is selected

When the [B/WB/W] key is selected

• In the [Colour/Greyscale] tab, [Reduce Colours] is a file format that reduces the data size by limiting the number of colours and shades.
• When settings are completed, tap .

To change the number of pages per file, set the [Specified Pages per File] checkbox to , and use numeric keys to specify the number of pages per file.

• When the [Specified Pages per File] checkbox is , one file is created for each of the number of pages at the right. When the checkmark is removed, one file is created for all pages.
• When [Specified Pages per File] is selected, consecutive numbers are added to the created file names.
• When [JPEG] is selected for the file type, one file is created for each page. For this reason, the [Specified Pages per File] checkbox does not appear.

The format for Internet Fax mode is set in the system settings.
Internet Fax Settings

Change the colour mode used to scan the original.
In Easy mode
Tap the [B/W Start] or [Colour Start] key when scanning the original.

In Normal mode

Tap the [Detail] key to switch to the normal mode.

EASY MODE

Tap the [Colour Mode] key.

Tap the key of the desired colour mode for the original.

If there is a mix of destinations in different send modes, tap to select a send mode (E-mail, FTP/DeskTop or Data Entry) to set the colour mode for each mode.

Tap the [Greyscale] or [Mono2] key to set the B/W mode for automatic colour selection.

Specify whether Mono2 or greyscale is used when scanning black and white originals.
Note that if the file format is set to JPEG, scanning will take place in greyscale.
After the settings are completed, tap .

The B/W mode can be set only when the [Auto] key is selected in the colour mode setting (step 3).

To automatically set scan settings appropriate for the original, tap the [Auto Set] key in the base screen of Easy Mode.

The following functions are set automatically.

• Image Orientation *
• 1-Sided/2-Sided
• Resolution
• Blank Page Skip
• Automatically detecting mono2/greyscale
• Automatically adjusting the original skew
• Business Card Scan*
• Automatically detecting the compression ratio
• Card Shot (Multi)

Each function setting value/parameter can be changed in setting mode.

* When using the BP-B547WD or the BP-B537WR with the OCR expansion kit installed and the OCR function is enabled.