Digital multifunctional system BP-B537WR / BP-B547WD

A billing code, which is added to a recorded job log when a printing or sending job has been executed, is used to perform billing processing.
Billing codes are classified into two types: main code and sub code. A billing code is recorded in the job log when it is entered and a print or send job is executed.
Summing up the amounts by Billing Code based on the job logs will facilitate the subsequent operations, for instance, when making combined billings.

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Types of billing codes

Type	Description
Main Code	Used to categorize the results of the executed print and send jobs to enable efficient management. For example, you can assign a code by customer and collect cost information by customer from job logs. Code example: Issue of company A
Sub Code	Available when the main code alone is not sufficient to enable management of billing codes. For example, you can assign monthly cost information to a sub code and collect the total monthly cost information of all customers when the customer name is assigned to the main code. Code example: Issue of October, 2022
Default Code	Automatically assigned when the main code or sub code has not been specified.

Type

Description

Main Code

Used to categorize the results of the executed print and send jobs to enable efficient management. For example, you can assign a code by customer and collect cost information by customer from job logs.

Code example: Issue of company A

Sub Code

Available when the main code alone is not sufficient to enable management of billing codes. For example, you can assign monthly cost information to a sub code and collect the total monthly cost information of all customers when the customer name is assigned to the main code.

Code example: Issue of October, 2022

Default Code

Automatically assigned when the main code or sub code has not been specified.

Enable use of billing code

To enable use of the billing code, select "Settings (administrator)" → [User Control] → [Billing Code Setting] → [Administration Settings], then set [Use Billing Code] to [Enable].

Collecting billing codes

In "Settings (administrator)", select [System Settings] → [System Control] → [Job Log] → [Job Log Operation], and click [Save] button to download the job logs. Then sum up the data by classifying and arranging the stored job logs.

If the use of billing code is enabled in "Settings (administrator)", the billing code entry window is displayed at the time of mode transition (at the time of printing/sending in document filing mode).
Enter the main code or sub code as required.

To enable use of the billing code

To retain the specified billing code at the time of mode transition

You can assign billing codes to reprinting/resending of target files and sending of print jobs from "Settings (administrator)" → [Document Operations].

Specifying a billing code again

To change the specified billing code to another one, tap [Switch Billing Code.] on the action panel.
When the billing code entry window is displayed, select a new billing code.

Select a billing code from the list

Select the desired billing code from the list of registered billing codes.
You need to register billing codes in advance.
REGISTERING A NEW BILLING CODE

When the billing code entry window is displayed, tap the [Select from List] key of the main code.

When not specifying a billing code
Tap the [Bypass Billing Code] key.

To select the previously used billing code (at the time of user authentication)
Tap [Use Previously-Used Billing Code] on the action panel at the time of user authentication; this displays the main code and sub code the authenticated user has entered previously.

Tap and select the main code from the list.

To search for the main code or main code name
Tap

. When the search window is displayed, enter the main code and main code name, then tap the [Search Start] key. The search result list is displayed.

Tap the [OK] key.

Returns the screen to the billing code entry window.

To cancel the selection from the list
Tap [Cancel and Return] on the action panel. This cancels the selected main code and returns the screen to the billing code entry window.

To check the details of the main code
Tap [Display Details] on the action panel. The detail window is displayed. Check the details, then tap

.

Tap the [Select from List] key of the sub code.

The sub code list is displayed. Perform the procedure shown in steps 2 and 3, then specify the sub code.

Tap the [OK] key.

To clear the value of the specified billing code
Tap the [CA] key. Enter the billing code again.

Directly entering a billing code

When the billing code entry window is displayed, tap the box in [Main Code], then enter the main code.

Specify the code using up to 32 single-byte characters.

When not specifying a billing code
Tap the [Bypass Billing Code] key. The use code is set to the main code.

Tap the box of [Sub Code], then enter the sub code.

Specify the code using up to 32 single-byte characters.

Tap the [OK] key.

To clear the value of the specified billing code
Tap the [CA] key. Enter the billing code again.

Register a new billing code.
A billing code can be registered not only from the billing code entry window but also from "Settings".

A total of up to 2000 main and sub codes can be registered.

Shared range of billing code

The registered billing codes can only be shared in the specified group at the time of user authentication.
If the shared range is not specified, the registered billing codes are shared by all users.

When the billing code entry window is displayed, tap [Select from List] of the main code.

To register a new sub code, tap the [Select from List] key of the sub code.
The subsequent steps are the same as the main code.

Tap [Add/Edit Billing Code] on the action panel.

Tap [Add New] on the action panel.

To return to the billing code selection window
Tap

.

Tap the box of [Main Code], then type in the main code.

Specify the code using up to 32 single-byte characters.

Tap the box of [Main Code Name], then type in the main code name.

Specify the code name using up to 32 double- or single-byte characters.

If necessary, select the share range of billing code.

Public to All: Registers the billing code as a public code for all users who use the machine.
Specify target public address: Limits the share range of billing code to be registered only to the specified group. Up to eight groups can be specified as a public destination.
For details on how to specify a public destination, refer to "Shared range of billing code".

The public destination of a billing code is not displayed if user authentication is not performed. The mode is automatically set to [Public to All].

Tap and select a group as a public destination

Up to eight groups can be specified. After the settings are completed, tap

.

To cancel the setting
Tap [Clear] on the action panel. This cancels the registered public destination and returns the screen to the previous window.

To continuously register other billing codes, tap [Register Next Billing Code.].

Execute steps 4 to 7 to register the main code.

To cancel the registration
Tap [Cancel and Return] on the action panel. This cancels all the registered billing codes and returns the screen to the previous window.

Tap [End Registration] on the action panel.

This finalizes the registration and returns the screen to the previous window. Tap

to finish the registration procedure.

To return to the billing code entry window
Tap the [CA] key.

You can change or delete the registered billing code.
The billing code can also be edited or deleted from "Settings".

Editing a billing code

When the billing code entry window is displayed, tap the [Select from List] key of the main code.

To register a new sub code, tap the [Select from List] key of the sub code.
The subsequent steps are the same as the main code.

Tap [Add/Edit Billing Code] on the action panel.

Tap and select the main code to be edited, then tap [Edit] on the action panel.

To return to the billing code selection window
Tap

.

Edit the main code as required.

For information on how to correct the code, refer to steps 4 to 7 in " REGISTERING A NEW BILLING CODE".

Tap [End Registration] on the action panel.

This finalizes the registration and returns the screen to the previous window. Tap

to finish the registration procedure.

To return to the billing code entry window
Tap the [CA] key.

Deleting a billing code

When the billing code entry window is displayed, tap the [Select from List] key of the main code.

To delete a sub code, tap the [Select from List] key of the sub code.
The subsequent steps are the same as the main code.

Tap [Add/Edit Billing Code] on the action panel.

Tap and select the main code to be deleted, then tap [Delete] on the action panel.

To return to the billing code selection window
Tap

.

When the confirmation message appears, tap the [Delete] key.

BILLING CODE

BILLING CODE

Types of billing codes

Enable use of billing code

Collecting billing codes

USE BILLING CODE

Specifying a billing code again

Select a billing code from the list

Directly entering a billing code

REGISTERING A NEW BILLING CODE

Shared range of billing code

EDITING OR DELETING THE REGISTERED BILLING CODE

Editing a billing code

Deleting a billing code

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