Address Book

Select the contact or group.

Factory default settings:

Contacts

Store a number that can be used to search for a contact or group.

Store a name for an address.

Store a name of group.

Store an initial that can be used to search for a contact or group.

Enter a category for a contact or group.

Factory default settings:

Category1

Add a contact to the "Frequent Use" index.

Factory default settings:

Disabled

Set whether the address will be shared with all users or only selected users. If you select [Select user], click the user selection buttons to select the users with whom the address will be shared.

Factory default settings:

All.

When this function is enabled, you can select a previously stored group from the list below and share the address with that group.

Factory default settings:

Disabled

To store a new address, select [New Address] and enter the address in the address entry field.

To search for an address stored as a global address, click this key and select the address from the list.

Select the file format used for a scanned image. When [OCR] is enabled, text in the scanned data is automatically recognized.

If [Disabling of OCR] is set, OCR function cannot be used.

Factory default settings:

PDF

Select the compression format used for saving black & white images.

Factory default settings:

MMR (G4)

Color/Grayscale: Select the compression format used for saving color/grayscale images. If you select a PDF file format as the file format setting, you can select [Reduce Colors].

Factory default settings:

Compression Ratio: Middle, Reduce Colors: Disabled

Set an address as a default address.

Factory default settings:

Disabled

Displayed when S/MIME setting is enabled and one destination is selected when [Contacts] is set for the type. You can install and select the user certificate to be used.

To store a new fax number, select [New Address] and enter the fax number in the fax number entry field.

To search for a fax number stored as a global address, click this key and select the fax number from the list.

Select the communication speed and International Correspondence Mode.

Factory default settings:

Transmission Speed: 33.6kbps, Transmission Mode: None

Set an address as a default address.

Factory default settings:

Disabled

To store a new address, select [New Address] and enter the address in the address entry field.

To search for an address stored as a global address, click this key and select the address from the list.

Set the compression format used for transmitted images.

Factory default settings:

MH(G3)

Select whether or not you wish to receive a reception report by e-mail after transmission is completed.

Factory default settings:

Disabled

Set an address as a default address.

Factory default settings:

Disabled

To store a new address, select [New Address] and enter the address in the address entry field.

When the receiving machine is set to only receive e-mail from specific addresses, enter the specified specific e-mail address in the [Direct SMTP Address] text box. Select the "Add Hostname or IP Address." checkbox and enter the host name or IP address of the receiving machine in the [Hostname or IP Address] text box. Example: When the e-mail address of the receiving machine is "user@sample_domain.com" and the IPv4 address is "192.168.123.45" Enter "user@sample_domain.com" in the [Direct SMTP Address] text box and enter "192.168.123.45" in the [Hostname or IP Address] text box.

Factory default settings:

Disabled

Set the compression format used for transmitted images.

Factory default settings:

MH(G3)

Set an address as a default address.

Factory default settings:

Disabled

To add a new address, select [New Address] and enter the address in [Hostname or IP Address].

Set the port number used by the FTP server.

Factory default settings:

21

Select the file format used for a scanned image.

For PDF, the text information is embedded in the PDF.

When [OCR] is enabled, text in the scanned data is automatically recognized.

For PDF, RTF, TXT(UTF-8), DOCX, XLSX, or PPTX, the recognized text is saved in the corresponding format.

If [Disabling of OCR] is set, OCR function cannot be used.

Select the compression format used for saving black & white images.

Factory default settings:

MMR (G4)

Color/Grayscale: Select the compression format used for saving color/grayscale images. If you select a PDF file format as the file format setting, you can select [Reduce Colors].

Factory default settings:

Compression Ratio: Middle, Reduce Colors: Disabled

Specify a directory in the FTP server to be used for transmission.

Enter a user name in the FTP server to be used for transmission.

Enter the password associated with the entered user name.

Factory default settings:

Change Password: Disabled

Use SSL/TLS to encrypt data before transmission.

Factory default settings:

Disabled

Send data to an FTP server in PASV mode.

Factory default settings:

Disabled

When sending data to an FTP server, send the data to the e-mail address that is specified in the hyperlink to the FTP server.

Factory default settings:

Disabled

Set an address as a default address.

Factory default settings:

Disabled

To add a new address, select [New Address] and enter the address in [Hostname or IP Address].

Enter the port of the destination computer.

Specify the directory to which the data is be to sent.

Select the file format used for a scanned image. For PDF, the text information is embedded in the PDF.

When [OCR] is enabled, text in the scanned data is automatically recognized.

For PDF, RTF, TXT(UTF-8), DOCX, XLSX, or PPTX, the recognized text is saved in the corresponding format.

If [Disabling of OCR] is set, OCR function cannot be used.

Select the compression format used for saving black & white images.

Factory default settings:

MMR (G4)

Color/Grayscale: Select the compression format used for saving color/grayscale images. If you select a PDF file format as the file format setting, you can select [Reduce Colors].

Factory default settings:

Compression Ratio: Middle, Reduce Colors: Disabled

Enter a user name in the computer to be used for transmission.

Enter the password associated with the entered user name.

Factory default settings:

Change Password: Disabled

Use SSL/TLS to encrypt data before transmission.

Factory default settings:

Disabled

Set an address as a default address.

Factory default settings:

Disabled

To store a new path, select [New Address] and enter the path in the path entry field.

Enter a user name in the computer to be used for transmission.

Enter the password associated with the entered user name.

Factory default settings:

Change Password: Disabled

Select the file format used for a scanned image.

For PDF, the text information is embedded in the PDF.

When [OCR] is enabled, text in the scanned data is automatically recognized.

For PDF, RTF, TXT(UTF-8), DOCX, XLSX, or PPTX, the recognized text is saved in the corresponding format.

Select the compression format used for saving black & white images.

Factory default settings:

MMR (G4)

Color/Grayscale: Select the compression format used for saving color/grayscale images. If you select a PDF file format as the file format setting, you can select [Reduce Colors].

Factory default settings:

Compression Ratio: Middle, Reduce Colors: Disabled

When sending data to a shared folder, send the data to the e-mail address that is specified in the hyperlink to the shared folder.

Factory default settings:

Disabled

Set an address as a default address.

Factory default settings:

Disabled