SHARP

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ADDRESS BOOK SCREEN

To display the address book, tap the [Address Book] key on the base screen in image send mode such as fax, e-mail, or Internet fax. You can also display it by tapping the [Address Book] icon in the home screen. "Contacts" and "Group" registered are enabled for alphabetical search and selected condition-based advanced search.

  • When the [Address Book] key is tapped on the e-mail base screen, groups and contacts having e-mail addresses are displayed.
  • If user authentication is enabled, registered contacts can be shared within a specified group or stored as personal contacts that only you are allowed to access.
    • SETTING THE SCOPE FOR PUBLICIZING CONTACTS AND GROUPS
  • You can tap the [Find My Address] key while logging in and select your e-mail address from the user list. This is convenient when you want to send an e-mail to yourself.
Disable register an address book
  • Prohibiting registration from the machine
    • In "Settings (administrator)", select [System Settings] → [Image Send Settings] → [Common Settings] → [Enable/Disable Settings] → [Settings to Disable Registration] → [Disable Registering Destination from Operation Panel].
  • Prohibiting registration from the web page
    • In "Settings (administrator)", select [System Settings] → [Image Send Settings] → [Common Settings] → [Enable/Disable Settings] → [Settings to Disable Registration] → [Disable Registering Destination on Web Page].
  • Disable Switching of Display Order
    • In "Settings (administrator)", select [System Settings] → [Image Send Settings] → [Common Settings] → [Condition Settings] → [Disable Switching of Display Order]. Disables to change the order of display (search number order, ascending, descending). Once set, the display sequence is not changed. The display order will remain fixed at the order that is in effect when this setting is enabled.
  • The type of screen set in the initial screen of the address book is shown
    • In "Settings (administrator)", select [System Settings] → [Image Send Settings] → [Common Settings] → [Condition Settings] → [Category Displayed as Default]. Select a category to be displayed with the default.
    • None
    • Frequent Use
    • Categories 1 to 32
  • Show all addresses regardless of the mode
    • In "Settings (administrator)", select [System Settings] → [Image Send Settings] → [Common Settings] → [Condition Settings] → [Display all address type regardless of the mode being displayed currently.]. Displays all destinations regardless of the displayed mode when this setting is enabled.
  • Enlarge the address book
    • In "Settings (administrator)", select [System Settings] → [Image Send Settings] → [Common Settings] → [Condition Settings] → [Enlarge Address Book]. An enlarged address book list appears.

SELECTING "CONTACTS" OR "GROUP"

Tap a "Contacts" or "Group", and the tapped "Contacts" or "Group" is selected.
After selection, tap .
To add "Contacts" and "Group", refer to the following.
STORING ADDRESSES THROUGH DIRECT ENTRY
STORING ADDRESSES THROUGH GLOBAL ADDRESS SEARCH
STORING ADDRESSES FROM FAX OR IMAGE SEND LOGS
STORING GROUPS

One touch keys of "Contacts"
One touch keys of "Group"
[Frequent Use] key
[Category] key
[Narrow Down] key

Narrowing by frequent Use

Tap the [Frequent Use] key and select an address in the screen that appears.
Addresses registered as "Frequent Use" addresses are shown.

Narrowing by category

Tap the [Category] key to select a category on the screen that appears.
The "Contacts" and "Group" in the selected category appear on a list.
The narrowed-down condition is displayed under the [Category] key.

Narrowing by job type

Tap the [Narrow Down] key to select a job on the screen that appears.
To narrow by "Group", tap the [Group] key.
The "Contacts" and "Group" for the selected job appear on a list.
The narrowed-down condition is displayed under the [Narrow Down] key.

Narrowing by index

Search by alphabet to narrow down addresses.
For example, tap "A" on the index bar to display "Contacts" stored with search text starting with "A".

Narrowing by keyword

Tap to display a search screen. Select a target for search, enter a keyword and then tap the [Search Start] key. The search results are listed.
For example, if [Item] is [Name], search with a keyword "SH" lists contacts and groups starting with "SH".

Displaying in the order of search numbers

Tapping the [Sort] key displays a list in ascending order, descending order, or in the order of search numbers.
The display is switched in the order of [Sort] (▲) (Up) →[Sort] (▼) (Down) → Search Number Order.

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