SHARP

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Access Control Settings

Pages Limit Group

This is used to register the page limit settings in advance for each group. The page limit for each user is specified by selecting one of these registered groups when the user is registered.

  • [Add] key
  • Use this to add a new group.
  • List Display
  • This shows the currently stored groups. Selecting a group name displays the edit screen for that group.

Storing page limit groups

When you tap the [Add] key, the registration screen appears. Up to 20 groups can be registered.
For each setting, see the following " Settings".

Editing a page limit group

Selecting a group from the list displays the edit screen for that group.
For each setting, see the following " Settings".
To return a group to the factory default state, set "Select the Group Name to be the Registration Model" to "Unlimited" on the edit screen.

Settings

Item Description

Group Name

Store a name of group (up to 32 characters).

Select the Group Name to be the Registration Model

Select one of the previously stored groups for use as a template for the new group. When selected, the settings of this group are applied.

Function Names

The name of the functions that can be configured is displayed. Set a limit for each function.

Page Limit

When [Prohibited] is selected for a mode, input from the mode is prohibited. When [Unlimited] is selected for a mode, there is no limit to the number of pages that can be input/output in that mode. When [Limited] is selected, enter a page limit (1 to 99999999 pages).

Machine Page Limit Setting

Sets the page limit for the machine.

Settings

Item Description

Function Names

The name of the functions that can be configured is displayed. Set a limit for each function.

Page Limit

When [Prohibited] is selected for a mode, input from the mode is prohibited. When [Unlimited] is selected for a mode, there is no limit to the number of pages that can be input/output in that mode. When [Limited] is selected, enter a page limit (1 to 99999999 pages).

Authority Group

This is used to store the settings relevant to user authorities in advance for each group. The authority of each user is specified by selecting one of these registered groups when the user is registered.

  • [Add] key
  • Use this to add a new group.
  • List Display
  • This shows the currently stored groups. Selecting a group name displays the edit screen for that group.

Storing authority groups

When you tap the [Add] key, the registration screen appears. Up to 20 groups can be registered. For detailed information about each of the settings, see "List of settings and factory default settings of template groups".

Editing an authority group

Selecting a group from the list displays the edit screen for that group. For detailed information about each of the settings, see "List of settings and factory default settings of template groups".
To return a group to the factory default state, select the group from the list and select any of options [Return to the Administrator Authority], [Return to the system administrator authority.], [Return to the User Authority], [Return to the Guest Authority] and [Return to the scanner prohibited authority.].
Tapping the [Execute] key resets the group status to the factory default.

Item Description

Group Name

Store a name of group (up to 32 characters).

Select the Home Screen to be the Registration Model

Select one of the previously stored groups for use as a template for the new group. When selected, the settings of this group are applied.

When selected, the settings of this group are applied.

The factory default groups and their settings are shown below.

Admin

System Administrator

User

Guest

Scanner Prohibited Authority

Job Settings

Copier

Approval Setting

Allowed

Allowed

Allowed

Allowed

Allowed

Special Modes Usage

Allowed

Prohibited

Allowed

Prohibited

Allowed

Sending while copying

Allowed

Allowed

Allowed

Allowed

Allowed

Creation of PDF for PC Browsing

Allowed

Prohibited

Allowed

Allowed

Allowed

Printer

Approval Setting

Allowed

Prohibited

Allowed

Allowed

Allowed

FTP Pull Print

Allowed

Prohibited

Allowed

Prohibited

Allowed

USB Memory Direct Print

Allowed

Prohibited

Allowed

Prohibited

Allowed

Network Folder Pull Print

Allowed

Prohibited

Allowed

Prohibited

Allowed

Sending while printing

Allowed

Allowed

Allowed

Allowed

Allowed

Creation of PDF for PC Browsing

Allowed

Prohibited

Allowed

Allowed

Allowed

Approval Setting to Use Toner Save Mode

No Toner Save

No Toner Save

No Toner Save

No Toner Save

No Toner Save

Image Send

Approval Settings for Each Mode
  • E-mail
  • FTP
  • Desktop
  • Network Folder
  • Scan to Ext.Memory Dev.
  • PC Scan
  • Internet Fax Send
  • PC-I-Fax Send
  • Fax Send
  • PC-Fax Send

All allowed

All prohibited

All allowed

All allowed

All prohibited

Color Scan

Allowed

Prohibited

Allowed

Prohibited

Allowed

Special Modes Usage

Allowed

Prohibited

Allowed

Prohibited

Allowed

Registration/Deletion of Program

Allowed

Prohibited

Allowed

Prohibited

Allowed

Creation of PDF for PC Browsing

Allowed

Prohibited

Allowed

Allowed

Allowed

Access to Fax Data

Allowed

Allowed

Allowed

Allowed

Allowed

Approval Setting for Addressing

  • Approval Setting for Direct Entry
  • Approval Setting to Use a Local Address Book
  • Approval Settings to Use a Global Address Book

All allowed

All allowed

All allowed

All allowed

All allowed

Document Filing

Scan to Local Drive

Color Scan

Allowed

Prohibited

Allowed

Only Black & White Allowed

Allowed

Special Modes Usage

Allowed

Prohibited

Allowed

Prohibited

Allowed

Creating Downloadable File

Allowed

Prohibited

Allowed

Allowed

Allowed

Prints (Document Filing)

Approval Setting

Allowed

Prohibited

Allowed

Allowed

Allowed

Special Modes Usage

Allowed

Prohibited

Allowed

Prohibited

Allowed

Document Filing Image Check

Approval Setting

Allowed

Prohibited

Allowed

Prohibited

Allowed

Display only the Files of Logged-in Users

Prohibited

Prohibited

Allowed

Allowed

Allowed

Sharp OSA

Approval Setting to Use a Sharp OSA

Allowed

Prohibited

Allowed

Allowed

Allowed

Common Functions

Approval Settings for 2-Sided Print

All allowed

All allowed

All allowed

All allowed

All allowed

Change Billing Code

Allowed

Allowed

Allowed

Allowed

Allowed

Output Approval Settings

All allowed

All prohibited

All allowed

All prohibited

All allowed

Security

Document Filing Approval Setting:Quick File Mode/Sharing Mode

Prohibited

Prohibited

Prohibited

Prohibited

Prohibited

Document Filing Approval Setting:Confidential Mode

Allowed

Prohibited

Allowed

Prohibited

Allowed

Print Jobs Other than Print Hold Job

Allowed

Allowed

Allowed

Allowed

Allowed

Pattern Print Input - Direct Entry

Allowed

Prohibited

Allowed

Prohibited

Allowed

Machine Settings

Total Count

Allowed

Allowed

Allowed

Prohibited

Allowed

Device / Network Status

Allowed

Allowed

Allowed

Prohibited

Allowed

Power Reset

Allowed

Allowed

Prohibited

Prohibited

Prohibited

List for User

Allowed

Allowed

Allowed

Prohibited

Allowed

List for Administrator

Allowed

Allowed

Prohibited

Prohibited

Prohibited

Address Registration

Allowed

Allowed

Allowed

Prohibited

Allowed

Document Filing Folder Registration

Allowed

Allowed

Allowed

Prohibited

Allowed

User Control (Admin)

Allowed

Allowed

Prohibited

Prohibited

Prohibited

User Control (User)

Allowed

Allowed

Allowed

Prohibited

Allowed

Home Screen Settings

Allowed

Allowed

Prohibited

Prohibited

Prohibited

Copy Settings

Allowed

Allowed

Prohibited

Prohibited

Prohibited

Printer Settings (Admin)

Allowed

Allowed

Prohibited

Prohibited

Prohibited

Printer Settings (User)

Allowed

Allowed

Allowed

Prohibited

Allowed

Image Send Settings > Common Settings

Allowed

Allowed

Prohibited

Prohibited

Prohibited

Scan Settings

Allowed

Allowed

Prohibited

Prohibited

Prohibited

Fax Settings

Allowed

Allowed

Prohibited

Prohibited

Prohibited

I-Fax Settings

Allowed

Allowed

Prohibited

Prohibited

Prohibited

Fax Data Receive/Forward (Manual)

Allowed

Allowed

Allowed

Prohibited

Allowed

Inbound Routing (Forwarding/Storing) Settings (Admin)

Allowed

Allowed

Prohibited

Prohibited

Prohibited

Inbound Routing (Forwarding/Storing) Settings (User)

Allowed

Allowed

Allowed

Prohibited

Allowed

Metadata Entry

Allowed

Allowed

Prohibited

Prohibited

Prohibited

Document Filing Settings

Allowed*

Allowed*

Prohibited

Prohibited

Prohibited

Sharp OSA Settings

Allowed

Allowed

Prohibited

Prohibited

Prohibited

Paper Settings (Bypass Tray Excluded)

Allowed

Allowed

Allowed

Prohibited

Allowed

Paper Settings (Bypass Tray)

Allowed

Allowed

Allowed

Prohibited

Allowed

Operation Settings

Allowed

Allowed

Prohibited

Prohibited

Prohibited

Keyboard Settings

Allowed

Allowed

Prohibited

Prohibited

Prohibited

Device Control

Allowed

Allowed

Prohibited

Prohibited

Prohibited

Machine Identification Settings

Allowed

Allowed

Prohibited

Prohibited

Prohibited

Clock Adjust

Allowed

Allowed

Prohibited

Prohibited

Prohibited

Product Key

Allowed

Allowed

Prohibited

Prohibited

Prohibited

Custom Link Setting

Allowed

Allowed

Prohibited

Prohibited

Prohibited

Network Settings

Allowed

Allowed

Prohibited

Prohibited

Prohibited

Security Settings

Allowed

Allowed

Prohibited

Prohibited

Prohibited

Energy Save

Allowed

Allowed

Prohibited

Prohibited

Prohibited

System Control

Allowed

Allowed

Prohibited

Prohibited

Prohibited

Image Quality Adjustment

Allowed

Allowed

Prohibited

Prohibited

Prohibited

Shortcut Page Setting

Allowed

Allowed

Prohibited

Prohibited

Prohibited

* For information on each setting, see the setting mode list.

Depending on the machine specifications and peripheral devices installed, it may not be possible to use some settings.

Favorite Operation Group

Favorite Operation Group List

For each group, you can register an environment with settings that are convenient for the group. For example, a user who speaks a different language would normally have to change the display language each time he or she uses the machine; however, by registering the language in a favorite operation group in advance, the language is automatically selected when the user logs in.

  • This setting can only be configured in Setting mode (Web version). It cannot be configured in the touch panel of the machine.
  • Depending on the machine specifications and peripheral devices installed, it may not be possible to use some settings.

Adding/editing a group

Tap the [Add] key to display the favorite operation group registration screen.
Tap a group name to display the registration screen for that favorite operation group. You can edit the group in this screen.

Settings

Item Description

Group Name

Store a name of group.

Select the Group Name to be the Registration Model

Select one of the previously stored groups for use as a template for the new group. When selected, the settings of this group are applied.

Copy

Initial Status Settings

Select settings for Image Orientation, Paper Tray, Exposure Type, Copy Ratio, 2-Sided, Original Binding, Output Binding, Output, and Separator Page.

Image Send

Initial Status Settings

Select settings for Image Orientation, Exposure, Resolution, Color Mode, File Format, and Original Image Type. Select settings for Specified Pages per File, and Fax Sender Name.

Document Filing

Image Orientation

Specify the image orientation.

Initial Status Settings

Select settings for Color Mode, Exposure, Original Image Type, and Resolution.

System Settings

Enlarge Display Mode

Turn this option ON to display large characters on the Setting mode screen.

AB/Inch Type Setting

The numbers and units of the default settings and input ranges that appear in the setting screens can be switched between inches and AB sizes.

Language Setting

Select the display language.

Switch the Number of Sets to be Displayed for Job Status

Select whether to display the number of progress sets or remaining sets as the job status.

Key Operation Setting

Set the key input time and Auto Key Repeat setting.

Time for Accepting Key Entry of Long Touch

Select a time when a long key touch is detected.

Double Tap Interval Setting

Select an interval when a double tap is detected.

Keys Touch Sound

Set the sound made when keys are touched.

Keyboard Select

Set the language that appears on the keyboard.

MFP Display Pattern Setting

Select the color pattern used in the touch panel.

Automatically print stored jobs after login

When retention is enabled in the printer driver and print data has been spooled to the machine, the spooled print data is automatically printed out when the user who enabled retention logs in.

Favorite Key Setting

Select whether to follow the system settings or the registered favorite key settings.

Home Screen Settings

Select to use System Settings or use the stored home screen settings for performing Home Screen Settings.

Preview Setting: Default List/Thumbnail Display

Fax/I-Fax Reception Data

Select whether the default display format of the received fax/I-Fax list screen is list or thumbnails.

File Retrieve of Main Folder/Quick File Folder

Select whether the default display format of the document filing main folder and temporary folder screens is list or thumbnails.

File Retrieve of Custom Folder

Select whether the default display format of the document filing custom folder screen is list or thumbnails.

File Retrieve of Direct Print

Select whether the default state of the file list screen for direct print shows the folders as a list or as thumbnails.

Returning a favorite operation group to "Unlimited"

To return a selected favorite operation group to the factory default state, select the checkbox ( ) to the left of "No." and tap the [Return to the Defaults] key.

Favorite Key List

Assign shortcut keys to frequently used functions.
They will be displayed in the base screen of each mode.

    This setting can only be set on web pages.

Settings

Item Description

Key Name

Enter a maximum of 20 characters for the favorite key name.

(Up to 20 full-width characters can be entered, but only 10 will be shown on the key.)

Function Menu/Program/Other

Select the function that you wish to assign to the favorite key. The functions that can be selected vary by mode.

No Display

Enable this setting to not show favorite keys.

Home Screen List

Home screen settings must be previously stored.
Select a home screen when registering Favorite Operation Group List.

Item Description

Name

Enter a maximum of 32 characters for the home screen name.

Select the Group Name to be the Registration Model

Select one of the previously stored home screens as a template for the new home screen.

When selected, the settings of this home screen are applied.

Key Layout of the Screen

The layout of the keys in the home screen is displayed.

Key Transparency Setting

Sets the transparency of the shortcut keys as a percentage.

Home Button

Registers the function to use for the selected key number.

Display Toner Quantity

Select this to display the toner level in the fixed area.

Fix Key

Registers the function to use for the selected key number. This button is displayed on all pages of the home screen.

Change Home Screen Name

Enter a home screen name to change the existing name.

Template

Select a layout pattern of the registered key.

Change Text Color On Home Screen

Select this to display the toner level in the fixed area.

Language

Version 03a / bpb550wd_usr_03a _us

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