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Internet Fax Settings

Settings related to the image send function (Internet fax, Direct SMTP, etc.) can be configured.

Condition Settings

Configures the default settings for Internet fax.

Resolution Setting

Apply the Resolution Set when Stored
You can apply the resolution setting that was set when the file was saved to transmission of the file.

Factory default settings:
Disable

Resolution
Set the resolution used for file transmission.

Factory default settings:
200×100dpi

Half Tone
Enable half-tones.

Factory default settings:
Disable

Initial File Format Setting

File Type
This is used to set the file type for Internet fax transmission.
The following settings can be configured.

  • TIFF-S
  • TIFF-F
  • If one of the following functions is set, the image will be sent in TIFF-F format even if TIFF-S is set.
  • Mixed Size Orig.
  • Card Shot
  • N-Up
  • Compression Mode
    This is used to set the compression mode for Internet fax transmission.
    The following settings can be configured.
  • MH (G3)
  • MMR (G4)
  • Factory default settings:
    File Type:TIFF, Compression Mode:MH (G3)
    [MMR (G4)] cannot be selected when [File Type] is set to [TIFF-S].

    Auto Wake Up Print

    When the Power is off and an Internet fax is received, this function activates the machine and prints the fax.
    When this function is disabled, received Internet faxes are not printed until the power is turned on.

    Factory default settings:
    Enable

    Original Print on Transaction Report

    When a transaction report is printed, this is used to print part of the first page of the transmitted original on the transaction report. Select one of the settings below.

  • Always Print
  • Print at Error
  • Do not Print
  • This setting will not be effective if the next " Transaction Report Print Select Setting" is set to "Do not Print".

    Factory default settings:
    Print at Error

    Transaction Report Print Select Setting

    Selects whether or not a transaction report will be printed, and if printed, the condition for being printed. Select a setting for each of the following operations:
    Single Sending

  • Always Print
  • Print Out Error Report Only
  • Do not Print
  • Broadcasting
  • Always Print
  • Print Out Error Report Only
  • Do not Print
  • Receiving
  • Always Print
  • Print at Error
  • Do not Print
  • When a transaction report is printed, this is used to print part of the first page of the transmitted original on the transaction report. For more information, see " Original Print on Transaction Report".

    Factory default settings:
    Single Sending:Print Out Error Report Only, Broadcasting:Always Print, Receiving:Do not Print

    Activity Report Print Select Setting

    Prints the Image Sending Activity Report stored in the machine memory periodically.
    The Image Sending Activity Report can be set to print each time the number of transactions reaches 200, or at a specified time (once a day only). (The settings can be simultaneously enabled.)

    Factory default settings:
    Auto Print at Memory Full: Disable, Print Daily at Designated Time: Disable, Body Text Print Select Setting: Disable

    If you only select the "Print Daily at Designated Time" setting and the number of recorded transactions reaches 200 before the specified time, each new transaction will delete the oldest transaction (the oldest transaction will not be printed). The Transaction Report can be printed out manually as needed. See " List for Administrator".

    Body Text Print Select Setting
    Image files attached to Internet faxes are normally printed. This setting can be enabled to also have the e-mail body text (subject and message) printed.
    This setting also applies to printing of the body text of e-mail messages without file attachments.

    Factory default settings:
    Disable

    A maximum of 5 pages of body text can be printed.

    Send Setting

    These settings are used to configure the settings for Internet fax.

    I-Fax Reception Report On/Off Setting

    This setting is used to request a reception report when an Internet fax is sent.

    Factory default settings:
    Disable

    I-Fax Reception Report Request Timeout Setting

    The duration of time that the machine will wait for a reception report from the destination machine can be set by any number from 1 hour to 240 hours in increments of 1 minute.

    Factory default settings:
    1 Hour
    This setting is only effective when " I-Fax Reception Report On/Off Setting" is enabled.

    Number of Resend Times at Reception Error

    The number of resend attempts when an error message is received from an I-Fax recipient can be set to any number from 0 to 15.

    Factory default settings:
    2 Time(s)
    This setting is only effective when " I-Fax Reception Report On/Off Setting" is enabled.

    Maximum Size of Send Data

    To prevent the transmission of excessively large image files by Internet fax, a file size limit can be set from 1 MB to 99 MB in increments of 1 MB. If the total size of the image files created by scanning the original exceeds the limit, the image files are discarded.
    If you do not wish to set a limit, select [Unlimited].

    Factory default settings:
    Unlimited
    • This setting is linked to " Maximum Size of Send Data (E-Mail)" in Scan Settings.
    • When sending scanned image data via e-mail, data size of the sent data becomes larger than that of the scanned data before sending

    Rotation Sending Setting

    When transmitting an image that is one of the following sizes, this function rotates the image 90 degrees counterclockwise. (The setting can be configured separately for each size.)
    B5, A5, 5-1/2"x8-1/2"

    Factory default settings:
    All Enabled

    Default Own Number Sending

    You can include the date and your sender information (sender name and address) at the top of the page when the receiving machine prints an image that you send.

    Factory default settings:
    Enable

    Printing Page Number at Receiver

    When the transmitted image is printed by the receiving machine, the page number can be added to the top of each printed page.

    Factory default settings:
    Enable

    Recall in Case of Line Busy

    (This setting is only effective for Direct SMTP transmission.)
    This setting sets the number of recall attempts and the interval between recall attempts when a transmission is not successful due to the line being busy or other reason.
    Number of Times to Recall When Line is Busy
    This setting specifies whether or not recalling is performed when the line is busy.
    During recalling, you can set the number of recall attempts.
    Any number from 0 to 15 can be selected.

    Factory default settings:
    2 Time(s)

    Interval to Wait Between Recall Attempts (min.) When Line is Busy
    The interval between recall attempts can be set. Any number of minutes from 1 to 15 can be selected.

    Factory default settings:
    3 Minute(s)

    Recall in Case of Communication Error

    (This setting is only effective for Direct SMTP transmission.)
    This determines how many times the machine will automatically attempt the call again if a fax transmission fails due to a communication error.
    Number of Times to Recall in Case of Error
    Specify how many times the machine will attempt the call again when a communication error occurs.
    During recalling, you can set the number of recall attempts.
    Any number from 0 to 15 can be selected.

    Factory default settings:
    2 Time(s)

    Interval to Wait Between Recall Attempts (min.) in Case of Error
    The interval between recall attempts can be set. Any number of minutes from 1 to 15 can be selected.

    Factory default settings:
    3 Minute(s)

    Receive Settings

    Configures the settings for Internet fax.

    Auto Receive Reduce Setting

    When a fax is received that includes printed information such as the sender's name and address, the received image is slightly larger than the standard size. This setting is used to automatically reduce the image to fit the standard size.

    Factory default settings:
    Enable
    If Auto Receive Reduce is disabled, the edges of the image outside the standard size will be cut off. However, the image will be clearer because it will be printed at the same size as the original. Standard sizes are sizes such as A4 and B5 (8-1/2" x 11" and 5-1/2" x 8-1/2").

    2-Sided Printing of Received Data

    This is used to have received faxes printed on both sides of the paper.
    When this setting is enabled and a fax consisting of 2 or more pages is received (the pages must be the same size), the pages are printed on both sides of the paper.

    Factory default settings:
    Disable

    Set Address for Data Forwarding

    When the machine cannot print a received fax, the fax can be forwarded to another machine. This setting is used to configure the address of the other machine.
    Forwarding to
    Enter the forwarding address (maximum of 64 characters).
    Direct SMTP
    Select this to enable forwarding when direct SMTP is used.

    Factory default settings:
    Disable

    Add Hostname or IP Address.
    Select this to separately enter a host name or IP address.

    Factory default settings:
    Disable

    Hostname or IP Address
    Use this setting when "Add Hostname or IP Address." is enabled. Enter the host name or IP address (maximum of 64 characters).

    Multiple forwarding addresses cannot be stored.

    Letter Size RX Reduce Print

    This program is not available in USA
    When a letter (8-1/2" x 11") size or lager size fax is received, this setting reduces the fax to A4 size.
    When this setting is enabled, A4 size faxes are also reduced.

    Factory default settings:
    Disable

    Receiving Date & Time Print

    Enable this setting to have the date and time of reception printed.
    Select [Inside the Received Image] or [Outside the Received Image] for the position where the date and time is printed.
    When [Inside the Received Image] is selected, the date and time of reception is printed on the received image.
    When [Outside the Received Image] is selected, the received image is reduced and the date and time of reception is printed in the blank area that results.

    Factory default settings:
    Disable
    The [Outside the Received Image] cannot be selected for the reception date and time print setting if " Auto Receive Reduce Setting" is not enabled.

    POP3 Communication Timeout Setting

    The duration of time the machine waits until stopping reception can be set from 30 to 300 seconds in increments of 30 seconds if no response is received from the mail server (POP3 server).

    Factory default settings:
    60sec.

    Reception Check Interval Setting

    Specifies an interval at which the machine automatically checks the mail server (POP3 server) for received Internet faxes. The interval can be set from 0 minutes to 8 hours in increments of 1 minute.
    If 0 hours 0 minutes is specified, the machine does not automatically check the mail server for received Internet faxes.

    Factory default settings:
    0 hours 0 minutes
    The machine also checks the mail server (POP3 server) for received Internet faxes when the power is switched on. (Except when 0 hours 0 minutes is specified.)

    Allow/Reject Mail or Domain Name Setting

    Allows or refuses a reception from specified addresses/domains.

    Item Description

    Item

    Reception from the stored address/domain is not allowed.

    Allow Reception

    Reception from the stored address/domain is allowed.

    All Invalid

    All Invalid

    Add New

    Adds a new address or domain (maximum of 50) from which reception is to be rejected or allowed. Enter the address/domain (maximum of 64 characters) and tap the [Store] key. If the first character of the entry is not "@", the entry is identified as an address. If the first character is "@", the entry is identified as a domain. (xxx@xx.xxx.□□□ is treated as an address, and @xx.xxx.□□□ is treated as a domain. ) Storing an address specifies only that address. Storing a domain specifies all addresses that include that domain.

    Registered address or domain list

    Displays a list of the stored addresses and domains. An address or domain can be deleted from the list when selected.

    Factory default settings:
    All Invalid
    When there are no stored anti junk mail addresses or domains, only the [Add New] key can be selected.

    Server Settings

    Receive Settings

    Internet Fax Receive
    Set whether or not Internet Fax reception is performed.

    Factory default settings:
    Enable

    POP3 Server
    Enter the POP3 server name to use.
    Port Number
    Specify the port number of the POP3 server to be used.

    Factory default settings:
    110

    Authentication Method
    Specify the authentication method for POP.
    Select "OAuth 2.0" when using Microsoft365, Exchange Online, etc.
    For information on how to configure the settings when OAuth 2.0 is selected, see " OAuth 2.0 AUTHENTICATION".

    Factory default settings:
    Plain Text Authentication

    Provider
    This can be set when "OAuth 2.0" is selected as "Authentication Method".
    Select a provider.

    Factory default settings:
    Microsoft

    Account Name
    This can be set when "OAuth 2.0" is selected as "Authentication Method".
    Enter an account name.
    Token
    This can be set when "OAuth 2.0" is selected as "Authentication Method".
    Displays the current token status.
    Get Token / Delete
    The "Get Token" key is displayed if the token has not been obtained, and the "Delete" key is displayed if the token has been obtained.
    User Name
    This setting is available when you select "Authentication Method" other than "OAuth 2.0".
    Enter a maximum of 64 characters for the user name used to access the server.
    Password
    This setting is available when you select "Authentication Method" other than "OAuth 2.0".
    Enter a maximum of 32 characters for the password used to access the server.

    POP3 Communication Timeout
    Set a timeout for communication to the POP3 server.

    Factory default settings:
    60sec.

    Reception Check Interval Setting
    Enter an acknowledge cycle to the POP3 server.

    Factory default settings:
    0 hours 0 minutes

    Enable SSL/TLS
    Allows the POP over SSL/TLS communication or the POP over TLS communication by STLS command. This requires the server to support the POP over SSL/TLS communication or the STLS command.
    To allow the POP over SSL/TLS communication, set the "Port Number" to the POP over SSL/TLS communication port number.
    To allow POP over TLS communication, set the "Port Number" to the same port number as for the normal POP3 communication.

    Factory default settings:
    Disable
    Connection Test
    Tap the [Execute] button to test the connection to the POP3 server.

    Default Settings

    Own Number and Name Set
    Set I-Fax Own Name
    Enter the name of the sender when sending an Internet fax.
    Set I-Fax Own Address
    Enter the source address when sending an Internet fax.

    Direct SMTP Setting

    Port Number (Receive), Port Number (Send)
    Specify the port number used for transmission and reception by direct SMTP.

    Factory default settings:
    25

    Timeout
    Set the wait time until transmission or reception is canceled when a response is not received from the server during direct SMTP transmission/reception.

    Factory default settings:
    300 seconds
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    Version 03a / bpb550wd_usr_03a _us

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