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BEFORE USING THE MACHINE AS A NETWORK SCANNER FUNCTION

USES OF THE NETWORK SCANNER

The network scanner allows you to create an image file from the original data scanned by the machine, and send the file over a network to a PC, FTP server, or other destinations. If necessary, it scans the original using a TWAIN-compliant application on your PC.
The network scanner function provides the following scanning modes.

Scanner mode

The scanner function of the machine sends a scanned original as described below based on the specification of the destination.

  • Scan to E-mail
    • You can send a scanned file as an e-mail attachment. You can also save the file to the machine's local drive and send only a URL link (without attaching the file) that allows the recipient to download the file.
  • Scan to FTP
    • The scanned file is sent to a specified folder of an FTP server. When the file is sent, it is also possible to send an e-mail to a previously stored e-mail address to inform the recipient of the location of the file.
  • Scan to Desktop
    • The scanned file is sent to a specified folder on your computer. For information on Scan to Desktop, consult your dealer.
  • Scan to Network Folder
    • The scanned file is sent to a network folder on a Windows PC on the same network as the machine. When the file is sent, it is also possible to send an e-mail to a previously stored e-mail address to inform the recipient of the location of the file.

For the operating procedure, see " SENDING AN IMAGE IN SCAN MODE".

Internet fax mode

The scanned file is sent as an Internet fax. Internet faxes are received if necessary.
The machine supports Direct SMTP, which lets you directly send Internet faxes within your company without using a mail server.

To use the Internet fax function, the Internet fax expansion kit must be installed.
For the operating procedure, see " SENDING A FAX IN INTERNET FAX MODE".

Data entry mode

In data entry mode, information entered using the touch panel or automatically generated by the machine is sent to a directory on an FTP server or an application on a PC as a metadata file in XML format.

Installing the application integration module is required to use the metadata delivery function.
The application integration module can be combined with the network scanner to append a metadata file to a scanned image file.
Metadata is information about a file, how it is to be processed, and its relation to other objects.
For the operating procedure, see " TRANSMITTING METADATA".

BEFORE USING THE NETWORK SCANNER

To use the machine as a network scanner, you must store sender information, configure server settings, store destinations in the address book, and perform other required operations.

Make sure the power plug is inserted in the power outlet.

When the power indicator is lit up, the power plug is inserted in the power outlet. If the power indicator is not lit up, insert the power plug in the power outlet.
TURNING ON THE POWER

Check the date and time.

Verify that the correct date and time are set in the machine.
To set the date and time of the machine:
In "Settings", select [System Settings] → [Common Settings] → [Device Control] → [Clock Adjust].

Store the sender information.

Before using Scan to E-mail:
Store a default sender name in "Sender Name" and a reply e-mail address in "Reply E-mail Address".
  • To store the sender's name and e-mail address that are used when a sender is not selected:
    • In "Settings (administrator)", select [System Settings] → [Image Send Settings] → [Scan Settings] → [Condition Settings] → [Default Reply.Address Set].
  • Before using Internet fax:
    • Store a sender name in "Sender Name" and a sender Internet fax address in "Own Address".
  • To store the sender's name and address:
    • In "Settings (administrator)", select [System Settings] → [Image Send Settings] → [Common Settings] → [Own Number and Name Set] → [Sender Data Registration].

Configure settings required in the setting mode.

Configure server settings, default settings for the network scanner, and settings for Internet Fax.
  • To configure server settings:
    • In "Settings (administrator)", select [System Settings] → [Network Settings] → [Services Settings]. (Administrator rights are required.)
  • To configure basic settings for the network scanner:
    • In "Settings (administrator)", select [System Settings] → [Image Send Settings] → [Scan Settings]. (Administrator rights are required.)
  • To configure settings for Internet Fax:
    • In "Settings (administrator)", select [System Settings] → [Image Send Settings] and then configure options in [Internet Fax Settings]. (Administrator rights are required.)
Normally, the sender name and sender address are entered with the settings made in "Settings (Administrator)", [System Settings] → [Network Settings] → [Service Settings] → [SMTP] (tab) → [Sender Name, Sender Address]. When user authentication is enabled and "Settings (Administrator)", [System Settings] → [Authentication Settings] → [Default Settings] → [Set E-mail Address of Logged In User in the From/Sender Field of E-mail] is enabled, the user name and E-mail address of the logged-in user will be set as the From/Sender field of E-mail.

Store the destination addresses for each scan mode in the address book.

You can send an image by directly entering an address when using Scan to Image. It is convenient to previously store addresses in the address book.
Up to 6000 addresses can be stored in the address book. For information on the address book, see "ADDRESS BOOK".
For how to use the address books and how to store addresses, see the following item.
RETRIEVING A DESTINATION FROM AN ADDRESS BOOK
VIEWING A LIST OF THE SELECTED DESTINATIONS
USING A SEARCH NUMBER TO RETRIEVE A DESTINATION
ENTERING AN ADDRESS MANUALLY
SPECIFYING A NETWORK FOLDER
RETRIEVING A DESTINATION FROM A GLOBAL ADDRESS BOOK
RETRIEVING A DESTINATION FROM A MOBILE ADDRESS BOOK
USING A TRANSMISSION LOG TO RESEND

STORING DESTINATIONS FOR SCAN TO DESKTOP

To store your computer in the machine as a destination for Scan to Desktop, Network Scanner Tool Lite must be installed.
To scan an image to your computer, Network Scanner Tool Lite must be running on your computer.

For information on how to obtain and install Network Scanner Tool Lite, see the following URL.
https://global.sharp/products/copier/products/nst_lite/tips/index.html

BEFORE SENDING TO A DIRECT SMTP ADDRESS

The machine supports Direct SMTP, which lets you directly send Internet faxes within your company without using a mail server.
For the procedure for storing the Direct SMTP address in the address book, see " STORING ADDRESSES THROUGH DIRECT ENTRY", " STORING ADDRESSES THROUGH GLOBAL ADDRESS SEARCH" or " STORING GROUPS". Stored Direct SMTP addresses are included in the address book for Internet fax mode.

If the destination is busy:

If the destination is busy, the machine will wait briefly and then automatically resend.

To cancel transmission:
Do so from the job status screen.
STOPPING/DELETING A JOB, PRIORITY PROCESSING AND CHECKING THE STATUS
To set the number of recall attempts and the interval between attempts when the connection cannot be established because the line is busy, or for other reasons:
In "Settings (administrator)", select [System Settings] → [Image Send Settings] → [Internet Fax Settings] → [Send Setting] → [Recall in Case of Line Busy].

When a communication error occurs:

If a communication error occurs or the other fax machine does not answer the call within a preset period of time, transmission will automatically be attempted again after a preset interval.

To cancel transmission:
Do so from the job status screen.
STOPPING/DELETING A JOB, PRIORITY PROCESSING AND CHECKING THE STATUS
To set the number of recall attempts and the interval between attempts when a transmission fails due to an error:
In "Settings (administrator)", select [System Settings] → [Image Send Settings] → [Internet Fax Settings] → [Send Setting] → [Recall in Case of Communication Error].

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