This section explains how to enter a destination from
the initial screen of easy mode.
SELECTING FAX MODE
FAX TRANSMISSION METHODS
The methods that can be
used to send a fax from the machine are described below. Select
the method that best suits your needs.
To fax a large number of sheet originals:
Use the automatic document feeder.
The originals will be scanned into memory and then transmitted
(memory transmission).
When multiple original sheets are placed in line idle state,
they will be sent in sequence from the scanned page in parallel
with the scanning process (Quick On Line Sending).
If transmission cannot begin immediately because the line
is in use, all pages will be scanned and stored in memory.
USING THE AUTOMATIC DOCUMENT FEEDER FOR TRANSMISSION
Storing
a fax job
If transmission cannot begin immediately because the line
is in use, all pages will be scanned and stored in memory. If you
want to attempt to send a fax while another job is in progress,
you can store the fax job. To check the stored fax job, display
the job status screen.
FAX JOBS
- If memory becomes full while
the first original page is being scanned, transmission will stop.
- When the transmission is finished, the
scanned original pages are cleared from memory. However, when the
document filing function is used, the transmitted fax is stored.
QUICK FILE
FILE
- If Job Build is enabled, you can select
the automatic document feeder or the document glass to scan the
original. This sending method may not be available depending on
the function.
SCANNING MANY ORIGINALS AT ONCE (JOB BUILD)
In the
following situations, the transmission will be automatically reserved
(memory transmission)
- When the line is busy or a communication
error occurs and automatic resending is enabled.
WHEN A COMMUNICATION ERROR OCCURS
- The line of the machine will be busy if
another fax is being sent, received, or if the machine is in the
busy state.
- Another fax transmission was reserved ahead
of your fax.
- One of the following functions is being
used for transmission.
- Broadcast
transmission, F-code transmission, Timer transmission, N-Up, Card Shot, Job Build,
Original Count
- The document glass is being used (except
when the speaker is being used to dial).
To disable the Quick On Line Sending setting:
In "Settings", select [System Settings] → [Image Send Settings] → [Fax Settings]
→ [Send Settings] → [Quick On Line Sending].
If you disable this setting, transmission will not begin
until all pages have been scanned. Note that this setting does not
apply to manual transmission.
To fax thick originals or pages of a book:
Place the original on the document glass.
USING THE DOCUMENT GLASS FOR TRANSMISSION
- Quick On Line Sending is not available
when a fax is being sent from the document glass.
- When the document glass is used, multiple
original pages cannot be scanned at a time. In this case, the original
pages can be separated into multiple times of scanning.
If you wish to send a fax ahead of other previously reserved
fax transmissions:
Send the fax in direct transmission mode. The original is transmitted
directly to the receiving fax machine without being scanned into
memory.
When direct transmission mode is used, transmission will begin as
soon as the transmission in progress is completed (ahead of any
previously reserved transmissions).
Tap [Direct TX] on the action panel to send a fax.
USING THE AUTOMATIC DOCUMENT FEEDER FOR FAXING IN DIRECT TX MODE
USING THE DOCUMENT GLASS TO SEND A FAX IN DIRECT TX MODE
When transmission in direct transmission mode ends,
the mode automatically changes back to memory transmission mode.
In direct transmission mode, the [Preview] key
cannot be used for transmission.
ORIGINAL ORIENTATION
A5 (5-1/2" x 8-1/2") or B5 size original in landscape
orientation will be rotated 90 degrees and transmitted as an A5 (5-1/2"
x 8-1/2") or B5 image in portrait orientation.
To
cancel the rotation sending setting:
In "Settings (administrator)", select [System Settings] →
[Image Send Settings] → [Fax Settings] → [Send Settings] → [Rotation Sending Setting].
If this setting is disabled, the original will be transmitted
in the orientation in which it is placed.
Because of this, some receiving machines may reduce the
received data.
AUTOMATIC REDUCTION OF THE TRANSMITTED IMAGE
If the width of the transmitted image is
larger than the width of the paper in the receiving machine, the
image will be automatically reduced to fit the receiving machine's
paper width.
To
cancel the Auto Reduction Sending setting:
In "Settings", select [System Settings] → [Image Send Settings] → [Fax Settings]
→ [Send Settings] → [Auto Reduction Sending Setting].
If this setting is disabled, the image will be sent at full size
and part of the image may be cut off.
TRANSMITTABLE ORIGINAL SIZES
WHEN THE LINE IS BUSY
If the line is busy when you send a fax,
transmission will be attempted again automatically after a preset
interval. This function only operates in memory transmission mode.
In direct transmission mode or manual transmission mode, the transmission
will be cancelled. Wait for a brief period and then try sending
the fax again.
To
set the number of recall attempts and the interval between attempts
when the connection cannot be established because the line is busy,
or for other reasons:
In "Settings (administrator)", select
[System Settings] → [Image Send Settings] → [Fax Settings] → [Send Settings] → [Recall
in Case of Line Busy].
When this setting is enabled, note that
the machine will not attempt the call again when manual transmission
or direct transmission is used.
WHEN A COMMUNICATION ERROR OCCURS
If a communication error occurs or the other
fax machine does not answer the call within a preset period of time, transmission
will automatically be attempted again after a preset interval. This
function only operates in memory transmission mode.
Faxes sent by direct transmission or manual transmission
are not automatically resent.
To
set the number of recall attempts and the interval between attempts
when a transmission fails due to an error:
In "Settings (administrator)", select [System Settings] →
[Image Send Settings] → [Fax Settings] → [Send Settings] → [Recall in Case of Communication
Error].
FAX DEST. CONFIRMATION MODE
This mode displays a destination confirmation
message when a fax is sent to prevent accidental transmission to
the wrong destination. Set it in setting mode. If a fax is sent
while this function is enabled, an address confirmation message will
appear when the [Start] key is tapped.
The message that appears will vary depending on the method
used to specify the destination.
After tapping the [Speaker] key while "Fax Dest. Confirmation Mode"
is enabled, the destination cannot be specified using the numeric
keys, one-touch key, [Call Search Number] key, or [Sending History] key. However,
it is possible to send through a telephone.
- To
display the destination confirmation message prior to fax transmission:
In "Settings",
select [System Settings] → [Image Send Settings] → [Fax Settings] → [Default Settings]
→ [Fax Dest. Confirmation Mode].
- To check
destinations other than fax:
In "Settings",
select [System Settings] → [Image Send Settings] → [Fax Settings] → [Default Settings]
→ [Fax Dest. Confirmation Mode] → [Apply to Addresses Other Than Fax].
-
To disable fax broadcast when Fax Dest. Confirmation Mode is enabled:
In "Settings",
select [System Settings] → [Image Send Settings] → [Fax Settings] → [Send Settings]
→ [Disable Fax Broadcasting].
Destination specified by one-touch key/search number/global
address search
Tap the [Start] key to display all destinations
in the destination confirmation screen. Check that the destinations
are correct, and tap the [Enter for send] key to start scanning of the
original.
If the destination is not correct, tap the [OK] key
and select the destination again.
- You
can select multiple one-touch keys for contacts or groups including
fax destinations.
- Before
tapping the [Enter for send] key, you can change scan or other settings.
Destination specified using the numeric keys
With "Fax Dest. Confirmation Mode" enabled, and "Require Re-entry when Directly Entering
the Fax Destination" enabled
Tap the [Start] key to display the confirmation message.
Tap the [OK] key, re-enter the destination using the numeric
keys, and tap the [Enter Address] key.
If the re-entered destination is correct, scanning will begin.
If the re-entered destination is not correct, a message will appear.
Tap the [OK] key and re-enter the destination. If an incorrect
address is entered three times for confirmation, all the previous
settings are cancelled, and you will return to the base screen.
With
"Fax Dest. Confirmation Mode" enabled, and "Require Re-entry when Directly Entering
the Fax Destination" disabled
Tap the [Start] key to display entered destinations in
the destination confirmation screen. Check that the destinations
are correct, and tap the [Enter for send] key to start scanning of the
original.
- You can use the numeric keys to enter
fax numbers serially. In that case, tap
to enter the destination fax number to
be added.
- If the [Sub Address] key was tapped to enter
a sub-address and passcode, the fax number must be re-entered during confirmation.
After re-entering the fax number, tap the [Sub Address] key and enter
the sub-address and passcode.
- If chain dialling was used, tap the [Pause]
key to enter "-" during confirmation.
- Before tapping the [Enter for send] key, you
can change scan or other settings.
To
set whether to re-enter at direct entry:
In "Settings (administrator)", select [System Settings] →
[Image Send Settings] → [Fax Settings] → [Condition Settings] → [Fax Dest. Confirmation
Mode] → [Require Re-entry when Directly Entering the Fax Destination].
When a fax that was selected from the Sending History
has been resent
A confirmation screen is displayed based on the method
used to specify the destination during the previous transmission.
CHECKING THE IMAGE TO BE TRANSMITTED
Check the image that will be sent in the
touch panel before transmission.
You can tap the [Preview] key and then scan the original
to check a preview of the scanned image. As you can adjust the exposure
and resolution to scan the original while checking it in the preview
screen, you can send a better quality original to the destination.
PREVIEW SCREEN
The settings and functions that can be changed while and after
an image is scanned for preview are as follows:
Exposure, Send Size, 2-Sided Booklet/Tablet, Resolution, Erase,
N-Up, File, Quick File, Timer, Own Name Select, and
Transaction Report.
- Depending on the size of the transmission
data, part of the preview image may not appear in the preview screen
in the touch panel.
- The preview function is not available when
the original size is set to Long Size.
BEFORE USING THE MACHINE
OPERATION OF THE MACHINE
COPIER
PRINTER
FACSIMILE
SCANNER/INTERNET FAX
DOCUMENT FILING
CONVENIENT USE OF THE MACHINE
SETTING MODE
TROUBLESHOOTING
APPENDIX
