CSR / Environment

Promoting Occupational Safety and Health

Promoting Occupational Safety and Health

Fiscal 2019 Objectives Fiscal 2019 Achievements Self-Evaluation
  • Eliminate severe accidents, reduce industrial accidents (in particular, step up prevention of the causes of critical accidents: tumbles and falls)
  • Prevent health problems caused by overwork
  • Promote health management
    (Healthy Sharp 23)
  • Had no severe accidents but saw an increase in the number of  industrial accidents (including cases without lost work time)  despite the following efforts:
    ・Strengthened measures dedicated to preventing accidents caused by tumbles and falls
    ・Emphasized actions on business sites experiencing frequent industrial accidents
  • Strengthened measures against long work hours
    ・Reduced the number of employees working long hours
    ・Had employees working long hours interviewed and guided by a physician
  • Prevented health problems under the Healthy Sharp 23 initiative
    ・Enhanced advice on overcoming lifestyle diseases and reducing weight from the industrial physician
    ・Formulated and implemented company-wide anti-smoking policies, including making the entire buildings smoke-free
Priority Objectives for Fiscal 2020
  • Eliminate severe accidents, reduce industrial accidents
  • Prevent health problems caused by overwork
  • Self-evaluation: ★★★ Achieved more than targeted / ★★ Achieved as targeted / ★ Achieved to some extent

Sharp Group Basic Policies on Safety and Health

Basic Philosophy

The Sharp Group regards protecting the safety, security, and health of employees all over the world as indispensable to its business activities, and is dedicating appropriate management resources in a spirit of Sincerity and Creativity, in order to achieve a safe and pleasant working environment.

Basic Policy

  1. Legislative Compliance
    In addition to strict compliance with legislation related to safety and health in each country and region, all Group companies must comply with in-house standards established in line with the standard Group policy, with the aim of improving levels of safety and health.
  2. Establishment of Management Organization
    The Sharp Group has established a management organization to deal with safety and health, with clearly delineated roles, authority, and responsibilities, and is promoting activities at the structural level.
  3. Establishment and Operation of Management System
    The Sharp Group has established an occupational safety and health management system, and is engaged in continuous evaluation and improvement of its activities, with a view to eliminating potential hazards and risks to safety and health in the workplace.
  4. Implementation of Education and Training
    The Sharp Group is endeavoring to raise awareness of safety and health and to promote voluntary activities by implementing for all employees the education and training required to improve safety and health.
  5. Setting Targets and Full Employee Participation in Practical Activities
    The Sharp Group sets targets for preventing accidents and improving employees’ health, and is striving to meet these targets by means of practical activities in which all employees participate.

Organization Promoting Safety, Hygiene, and Health

At Sharp, “maintaining and improving health” has been added to the framework of safety and health activities. In order to show Sharp’s commitment to maintaining and improving health, it calls the names of its organizations and activities “safety, hygiene, and health” instead of “safety and health,” and it has established an organizational system to promote safety, hygiene, and health.

Organization Promoting Safety, Hygiene, and Health

Aiming for a Secure, Safe, and Healthy Workplace

In order to ensure that activities for the maintenance and improvement of safety, hygiene, and health go smoothly, Sharp holds Central Safety, Hygiene, and Health Committee meetings that bring the management and the labor union together to discuss and decide basic policies for the entire company. The Committee establishes and rolls out annual company-wide policies, objectives, and priority action items related to safety, hygiene, and health. At each business site or affiliated company, the Safety, Hygiene, and Health Committee consisting of labor and management representatives meets every month to report and discuss safety, hygiene, and health activities and decide on improvement measures in accordance with the corporate policy. The outcomes are shared with the heads of the departments, who are responsible for putting them into practice at the workplace level. At production sites, the occupational safety and health management system is in place to help employees identify potential risks of accidents in the workplace and to firmly set in motion proactive safety activities aimed at eliminating or reducing such risks. Under the system, they renew the OHSAS 18001 certification and work to enhance the occupational safety and health levels at the site. Meanwhile, Sharp is preparing for transition from OHSAS 18001 to ISO 45001, which has been issued to replace the OHSAS standard.

Sharp takes numerous measures to reduce the number of industrial accidents. These include strengthening compliance with the work rules to prevent hazardous substance-related incidents that could lead to severe accidents, implementing measures particularly aimed at preventing tumbles and falls amid an upward trend, reinforcing the practice of the 5S (Sort, Set in order, Shine, Standardize, and Sustain), visualizing danger, holding near-miss training, stepping up hazard prediction activities, and mutual on-site inspections for cross-checks among different business sites.
As a result of these continuing efforts, the Sharp Group’s industrial accident rate (Frequency Rate of Lost-Worktime Industrial Accidents*1)in Japan in fiscal 2019 stood at 0.27. Our rate remained below the national averages for all industries (1.80), for the manufacturing industry (1.20), and for the manufacturers of electrical machinery, equipment, and supplies (0.54).

Poster for company-wide safety campaign to step up prevention of accidents caused by tumbles and falls

Annual Industrial Accident Rates (Frequency Rate of Lost-Worktime Industrial Accidents)

  • *1 Indicator that represents the incidence of industrial accidents per million work hours (one day or more of suspended operations).
  • *2 National averages for all industries, the manufacturing industry, and manufacturers of electrical machinery, equipment, and supplies are based on a 2019 survey by the Japanese Ministry of Health, Labor, and Welfare.

Making Employees Healthier

Sharp is committed to making its employees healthier. Our activities include having employees with lifestyle diseases or overweight receive the industrial physician’s interviews or health guidance to overcome their health problems based on their health check results, an anti-smoking campaign to make the entire company buildings smoke-free by closing the smoking rooms, and a program to encourage regular exercise through a competitive walking campaign among workplaces via a health-promotion smartphone app.

Enhancing Mental Health Care

Sharp uses its employee stress check system, which is required under the Japanese law, to let employees realize their level of exposure to stress. The system is expected to lead to the prevention, early detection, and early treatment of mental disorders. Stress check results are also analyzed for each organization so that we can identify workplaces with high stress risks and help them improve the situation.

Sharp also offers comprehensive mental health services to employees, including counseling with mental health doctors and industrial counselors at business sites and counseling at outside specialized institutions. Mental health information is also made available to employees on the intranet.

Our return-to-work support program also demonstrates our commitment to supporting reinstatement after absence and prevention of a recurrence of mental problems. Employees returning to work will have a preliminary talk with their supervisor, general affairs department manager, and industrial physician and can choose to return to work on a trial basis and work shorter or flexible hours.

Measures to Prevent Employees’ Mental Disorders

Preventing Health Problems Caused by Overwork

The total hours actually worked by Sharp Corporation general staff were 1,823 hours per employee in fiscal 2019. Annual overtime work hours per employee were 149 hours. Sharp strives to ensure that all employees can work in good mental and physical condition. By carrying out diverse measures related to work hours, we prevent health problems caused by overwork.

Measures Related to Work Hours Description
Upper limits on overtime work
  • A general staff member may work overtime (1) for not more than 80 hours per month and (2) for not more than 720 hours per year
  • A manager may work overtime (1) for less than 100 hours per month to the extent that
     (2) overtime above 80 hours per month is limited to two consecutive months and that
     (3) the average overtime per month for the past six months is not more than 80 hours
Criteria for mandatory physician consultation and Guidance
  • All employees whose overtime above the weekly limit of 40 hours has exceeded 80 hours in the given month must receive physician consultation and guidance
No overtime days
  • Two no overtime days are set per week
Rules to secure rest time
  • Seven consecutive workdays are prohibited
  • At least 10 hours of rest time should be secured between the end of one work period and the start of the next
Encouragement for scheduled annual paid leave
  • Employees are encouraged to schedule and take their annual paid leave
    (In fiscal 2019, general staff at Sharp Corporation took 77.5% of their annual paid leave.)

Protecting Employees from Covid-19

Giving top priority to protecting employees’ health, Sharp seeks to act flexibly and painstakingly according to the Covid-19 pandemic situation. The head of each business or regional unit has taken anti-infection measures suited to the local context.

Sharp Corporation and its affiliates in Japan have responded with a varied mix of measures adapted to their local circumstances, including teleworking, flexible working options (staggered work hours, flextime, etc.), temperature checks before entry into the site, and measures to avoid closed spaces, crowded places, and close-contact settings.

Primary Measures Taken by Sharp Corporation and Its Affiliates in Japan*

Action Description
Teleworking
  • Employees use teleworking to reduce contact with others and avoid crowded situations in the office
Flexible working options
  • Staggered work hours and flextime are applicable to employees to allow them to avoid commuting during rush hours in public transportation
  • Employees reduce contact with others by working at satellite offices or by going straight to their business destinations and returning home directly
Change commuting modes
  • Commuting modes have been changed from public transportation to cars or other modes
Check temperature before entry
  • We have asked employees to check their temperature before coming to work and made those with temperatures higher than the specified level stay home
  • Temperature checks at the entrance (with a thermal camera, etc.) are mandatory to all those entering the site to keep anyone with a temperature higher than the specified level from entering
Wear masks at all times
  • Employees wear masks at workplaces
Ensure disinfection
  • We have placed hand sanitizers at the reception, building entrances, restrooms, and other key locations throughout the site
  • We disinfect doorknobs, railings, elevator buttons, etc. at the site on a regular basis
Avoid closed spaces, crowded places, and close-contact settings
  • Employees are dispersed across different rooms and separated by partitions
  • The cafeteria has fewer seats available, separated by partitions, and supports staggered lunch time
  • These are measures implemented in April to May 2020, and they are changing according to Japan’s infection situation and the circumstances of each site.