DOCUMENT FILING

Folder types

Three types of folders are used to store files on the local drive using the document filing function.
Folders on the local drive

Quick File Folder
Documents stored using [Quick File] are stored in this folder. A user name and file name are automatically assigned to each job.
Main Folder
When you store a job in the Main folder, you can specify a previously stored user name and assign a file name.
A password (4 to 32 characters) can also be set when storing a file ("Confidential" save) as required.
Custom Folder
Scanned documents are stored in the stored folder.
Like the Main folder, a custom folder allows you to specify a previously stored user name and assign a file name when storing a job.
Passwords (PIN code: 4 to 8 digit number) can be established for custom folders and for files saved in custom folders.

Convenient items to store

When storing a job using [File] or [File Store] in document filing mode, it is convenient to store the items below. These settings are not required when storing a job using [Quick File].

User Name	This is necessary if you will be assigning a user name to stored files. A user name is also used as a search condition when searching for a file.
Custom Folder	The Main folder is initially available as a location for storing files by [File] and [File Store]. Store a custom folder and specify it as a location for storing files. Specify a password for the user folder as required. Enter the PIN Code to use the folder. When the folder is set a password, " " appears in the folder that the password is set.
My Folder	A previously created custom folder can be selected as "My Folder", or a new folder created as "My Folder". When "My Folder" has been configured and user authentication is used, "My Folder" will always be selected as the destination of [File] and [File Store].

Approximate number of pages and files that can be stored

Combined total number of pages and total number of files that can be stored in custom folders and in the Main folder

Examples of original types		Number of pages*1	Number of files
Full color original (Text and photo example) Size: A4		Max. 5700*2 Max. 900	Max. 3000*2 Max. 500
Black & white original (Text) Size: A4		Max. 13000*2 Max. 2100

Number of pages and number of files that can be stored in the Quick File folder

Examples of original types		Number of pages*1	Number of files
Full color original (Text and photo example) Size: A4		Max. 700*2 Max. 300	Max. 1000*2 Max. 500
Black & white original (Text) Size: A4		Max. 2000*2 Max. 700

*1 The indicated numbers are guidelines for the number of pages that can be stored when all pages are full color, and when all pages are black & white.

*2 When the high capacity SSD is installed.

The original types above are examples to make the explanation easier to understand. The actual number of pages and number of files that can be stored will vary depending on the contents of the original images and the settings when the files are stored.

Information added to files

When saving a file using "File", add the following information to distinguish it from other files.

User Name	The user name is required to enter a file ownership and other information. The user name must be registered in advance.
File Name	Names a file.
Stored to	Specifies a folder to store files.
Property	Sharing	Any user can display and operate files having the "Sharing" property.
	Protect	Once "Protect" is set, its file cannot be edited, moved, and deleted. No password setting is required.
	Confidential	You can set a password (4 to 32 characters) for file protection.

• Files stored using [Quick File] are provided with the "Sharing" property that can be accessed by any person for output. Therefore, do not store sensitive documents or documents that you do not want to be used by others using the [Quick File] function.
• When saving a file with [File], you can save it with the "Confidential" property. Set a password for a "Confidential" file to prevent the file from being used by other people. Exercise care to prevent other people from obtaining the password.
• The property of a stored "Confidential" file can be changed to "Sharing" by "Property Change" as required. Do not store sensitive documents or documents that you do not want to be used by others.
• Except in cases provided for by law, SHARP Corporation bears no responsibility for any damages that result from the disclosure of sensitive information due to manipulation by a third party of any data saved using the Quick File function or File function, or incorrect operation of the Quick File function or File function by the operator who saves the data.

To use document filing in print mode, select document filing in the printer driver. For details on document filing, see " SAVING AND USING PRINT FILES (DOCUMENT FILING)