FILING WHILE PRINTING

QUICK FILE

This function allows you to store an original as an image file in the Quick File folder of the machine.
The image file stored in quick file mode can be retrieved at a later.

When a file is stored using Quick File, the following user name and file name are automatically assigned to the file.

To delete all files in the Quick File folder with the exception of protected files:
In "Settings (administrator)", select [System Settings] → [Document Filing Settings] → [Condition Settings] → [Delete All Quick Files]. Configure settings to have all files deleted when the power is turned on as required.

Tap [Select File from USB Memory to Print] or [Select File from Network Folder to Print] on the action panel.

When you tap [Select File from USB Memory to Print], connect the USB memory device to the machine.

Use FAT32, NTFS or exFAT format for USB memory device.
When the format of the USB memory device is FAT32, use a 32 GB or less USB memory device.

When a screen for selecting the action appears, tap [Print from external memory device (USB)].

Tap [Quick File] on the Special Modes so that it is selected .

When a message relating to saving confidential information appears, tap the [OK] key.

Start a printing.

When the function is executed, the image data of the original is stored in the Quick File folder.

To prevent accidental saving of the file, the message "The scanned data is stored in the quick file folder." appears for 6 seconds (default setting) after the [Start] key is tapped.
To change the message display time, in "Settings (administrator)" → [System Settings] → [Common Settings] → [Operation Settings] → [Condition Settings] → [Message Time Setting].

To cancel Quick File:
Tap [Quick File] to enable

File Information

The procedure for detail settings is described below.
Specifying a property, user name, file name, and folder makes it easier to manage and search for a file. In addition, when [Confidential] is selected for Property and a password is established, other people will not be able to view the file without permission.

Changing the property

A protect setting can be selected for files saved with the document filing function. This prevents a file from being moved, or automatically or manually deleted.
Three properties are available for saved files: "Sharing", "Protect", and "Confidential". When saved with the "Sharing" property, a file is not protected. When saved with the "Protect" or "Confidential" property, a file is protected.
Files saved to the Quick File folder are all saved as "Sharing" files. When a file is saved to the Main folder or a custom folder, "Sharing", "Protect" or "Confidential" can be selected.

Sharing	A "Sharing" file can be changed to "Protect" or "Confidential" using "Property Change" in the Job Settings.
Protect	"Protect" does not require setting of a password, but prevents a file from being moved, deleted or edited. A password cannot be established.
Confidential	To protect a "Confidential" file, a password is set. (The password must be entered to retrieve the file.) When a file is saved in encrypted PDF format, the file property is automatically set to "Confidential".

Restrictions on changing the property

A file that is set to "Sharing" can be changed to "Protect" or "Confidential" as required. However, a "Sharing" file that is saved in the Quick File folder can only be changed to "Protect".
A file that is set to "Protect" can be changed to "Sharing" or "Confidential" as required. However, a "Protect" file that is saved in the Quick File folder can only be changed to "Sharing".
A file that is saved in the Quick File folder cannot be changed to "Confidential". If the file is moved to the Main folder or a custom folder, the property can be changed to "Confidential".
Two properties cannot be selected for a single file.

Select [Property] in the File Information screen.

When you have selected [Confidential], enter a password (4 to 32 characters).

Every time you enter one digit, “

" is displayed.

Specifying a user name

Tap the [User Name] text box.

When user authentication is used, the user name that was used for login is automatically selected. In this case, this step is not necessary.

The user name must first be stored by selecting [User Control] in "Settings (administrator)" → [User Settings] → [User List].

Tap the key of the user name.

Alternatively, you can select a user name by tapping the [Call with Registration Number] key and entering the user number.
The user number must be first set by selecting [User Control] in "Settings (administrator)" → [User Settings] → [User List].

Tap .

The system goes back to the screen of step 1 to display the selected user name.

Assigning a file name

A file name can be assigned to the file.

Tap the [File Name] text box and enter the file name.

Enter a file name using up to 30 characters.

File Name

If a file name that already exists is specified, a tilde and a serial number are added after the file name and this file is saved as a different file. The file name is not case-sensitive.

If the length of the file name exceeds the limit, excess characters will be omitted and a serial number will be added to the end of the file name.

Specifying the folder

Specify the folder for storing the file.

Tap the [Stored to] text box.

If a user name with a "My Folder" setting is selected, "My Folder" of that user will automatically be selected.

Tap the key of the folder where you want to store the file, and tap .

If a password has been set for the folder, a password entry screen appears. Enter the password (5 to 8 digit number) using the numeric keys and tap the

Creating PDF for PC browsing

Tap the [Create PDF for PC Browsing] checkbox to , and a public PDF for PC browsing will be created when the file is saved.

Default Setting of PDF Format for PC Browsing

You can set the initial file format of public PDF or the file for download which is created during execution of each job.
In "Settings (administrator)", select [System Settings] → [Document Filing Settings] → [Common Settings] → [Default Setting of PDF Format for PC Browsing].

B/W : Compression Mode

None, MH (G3), MMR (G4)

Color/Grayscale : Compression Ratio

Low, Middle, High